Is there a way to copy a RTF text from a memo field in Access Database to Word document using VBA. I have this code at the moment but it produces html text (the text includes tags and not formatted).
' Query the database and get the sales for the specified customer
Set rs = CurrentDb.OpenRecordset("SELECT * FROM Sales WHERE Sales.[ID] ='" & Forms![customers]![id] & "'")
'Check to see if the recordset actually contains rows
If Not (rs.EOF And rs.BOF) Then
rs.MoveFirst
Do Until rs.EOF = True
' Create file and add rtf text
Set ts = fso.CreateTextFile("c:\temp\temp.rtf", True)
ts.Write rs(3)
ts.Close
' Add a row
doc.Tables(1).Rows.Add
' Get the number of the added row to add data
i = doc.Tables(1).Rows.Last.Index
' Add sale to word table
doc.Tables(1).Cell(i, 2).Range.InsertFile "C:\temp\temp.rtf", , False
'Move to the next record. Don't ever forget to do this.
rs.MoveNext
Loop
Else
MsgBox "There are not records in the recordset."
End If
MsgBox "Finished." & i
rs.Close
Set rs = Nothing
Is there any other way to do this?
Note that the "Rich Text" option for Memo fields does not store the formatted text as RTF. The formatted text is stored as HTML, which is why you were seeing HTML tags in your text.
The following Access VBA code creates a Word document that contains formatted text and is saved as .rtf. If you're not committed to using RTF then the code could easily be modified to save the document as .doc or .docx.
Sub FormattedTextToWord()
Dim objWord As Object ' Word.Application
Dim fso As Object ' FileSystemObject
Dim f As Object ' TextStream
Dim myHtml As String, tempFileSpec As String
' grab some formatted text from a Memo field
myHtml = DLookup("Comments", "MyTable", "ID=101")
Set fso = CreateObject("Scripting.FileSystemObject") ' New FileSystemObject
tempFileSpec = fso.GetSpecialFolder(2) & "\" & fso.GetTempName & ".htm"
' write to temporary .htm file
Set f = fso.CreateTextFile(tempFileSpec, True)
f.Write "<html>" & myHtml & "</html>"
f.Close
Set f = Nothing
Set objWord = CreateObject("Word.Application") ' New Word.Application
objWord.Documents.Add
objWord.Selection.InsertFile tempFileSpec
fso.DeleteFile tempFileSpec
' the Word document now contains formatted text
objWord.ActiveDocument.SaveAs2 "C:\Users\Public\zzzTest.rtf", 6 ' 6 = wdFormatRTF
objWord.Quit
Set objWord = Nothing
Set fso = Nothing
End Sub
Related
I'm using VBA in Access 2010 form to populate a Word template with data from my tables.
What I can't achieve so far is inserting a hyperlink in the text.
To make things easier for me I'm inserting all the data into table in the template like this:
Private Sub button_Click()
On Error GoTo myError
Dim objWRD As Object 'Word.Application
Dim objDoc As Object 'Word.Document
Dim db As DAO.Database
Dim rs As DAO.Recordset
Dim strRecords As String
'open a query and prepare the data'
Set db = CurrentDb()
Set qfd = db.QueryDefs("my_query")
Set rs = qfd.OpenRecordset()
'open a Word template'
Set objWRD = CreateObject("Word.Application")
objWRD.Visible = True
Set objDoc = objWRD.Documents.Add("path_to_my_document_template", , , True)
objWRD.ScreenUpdating = False
'insert records into template'
Dim i As Integer
i = 1
While Not rs.EOF
objDoc.Tables(i).Cell(2, 1).Range.Text = "" & rs("hyperlink")
objDoc.Tables(i).Cell(2, 2).Range.Text = "" & rs("description")
rs.MoveNext
i = i + 1
Wend
rs.Close
Set rs = Nothing
leave:
Exit Sub
myError:
MsgBox Error$
Resume Next
End Sub
Can anyone please help me to insert a working hyperlink to the template into rs("hyperlink") place?
Where you reference the table cell to hold the hyperlink, try this:
objDoc.Hyperlinks.add Anchor:=objDoc.tables(i).Cell(2, 1).Range, _
Address:=rs("hyperlink")
And to add additional text to the same cell (In this case I'm inserting "Text to Insert" prior to the hyperlink.
With objDoc.Tables(i).Cell(2, 1).Range
.Collapse Direction:=wdCollapseStart
.Text = "Text to Insert" & Chr(11)
End With
so your While Loop would look something like this:
Dim i As Integer
i = 1
While Not rs.EOF
objDoc.Hyperlinks.add Anchor:=objDoc.Tables(i).Cell(2, 1).Range, _
Address:=rs("hyperlink")
With objDoc.Tables(i).Cell(2, 1).Range
.Collapse Direction:=wdCollapseStart
.Text = "Text to Insert" & Chr(11)
End With
objDoc.Tables(i).Cell(2, 2).Range.Text = "" & rs("description")
rs.MoveNext
i = i + 1
Wend
I want to be able to view the contents of my access database's laccdb file through VBA so I can use it to alert users (through a button) who else is in the database.
I specifically don't want to use a 3rd Party tool. I have tried using:
Set ts = fso.OpenTextFile(strFile, ForReading)
strContents = ts.ReadAll
This works fine if only 1 user is in the database. But for multiple users it gets confused by the presumably non-ASCII characters and goes into this kind of thing after one entry:
Does anyone have any suggestions? It's fine if I just open the file in Notepad++...
Code eventually used is as follows (I didn't need the title and have removed some code not being used):
Sub ShowUserRosterMultipleUsers()
Dim cn As New ADODB.Connection, rs As New ADODB.Recordset
cn.Provider = "Microsoft.ACE.OLEDB.12.0"
cn.Open "Data Source=" & CurrentDb.Name
Set rs = cn.OpenSchema(adSchemaProviderSpecific, , "{947bb102-5d43-11d1-bdbf-00c04fb92675}")
While Not rs.EOF
Debug.Print rs.Fields(0)
rs.MoveNext
Wend
End Sub
I found this which should help, it's not actually reading the ldb file, but it has the info that you need (Source: https://support.microsoft.com/en-us/kb/198755):
Sub ShowUserRosterMultipleUsers()
Dim cn As New ADODB.Connection
Dim cn2 As New ADODB.Connection
Dim rs As New ADODB.Recordset
Dim i, j As Long
cn.Provider = "Microsoft.Jet.OLEDB.4.0"
cn.Open "Data Source=c:\Northwind.mdb"
cn2.Open "Provider=Microsoft.Jet.OLEDB.4.0;" _
& "Data Source=c:\Northwind.mdb"
' The user roster is exposed as a provider-specific schema rowset
' in the Jet 4 OLE DB provider. You have to use a GUID to
' reference the schema, as provider-specific schemas are not
' listed in ADO's type library for schema rowsets
Set rs = cn.OpenSchema(adSchemaProviderSpecific, _
, "{947bb102-5d43-11d1-bdbf-00c04fb92675}")
'Output the list of all users in the current database.
Debug.Print rs.Fields(0).Name, "", rs.Fields(1).Name, _
"", rs.Fields(2).Name, rs.Fields(3).Name
While Not rs.EOF
Debug.Print rs.Fields(0), rs.Fields(1), _
rs.Fields(2), rs.Fields(3)
rs.MoveNext
Wend
End Sub
I put together some code to read through the lock file and output a message listing users currently using the system.
Trying to read the whole file in at once seems to result in VBA treating the string as Unicode in the same way notepad does so I read in character by character and filter out non printing characters.
Sub TestOpenLaccdb()
Dim stm As TextStream, fso As FileSystemObject, strLine As String, strChar As String, strArr() As String, nArr As Long, nArrMax As Long, nArrMin As Long
Dim strFilename As String, strMessage As String
strFilename = CurrentProject.FullName
strFilename = Left(strFilename, InStrRev(strFilename, ".")) & "laccdb"
Set fso = New FileSystemObject
Set stm = fso.OpenTextFile(strFilename, ForReading, False, TristateFalse) 'open the file as a textstream using the filesystem object (add ref to Microsoft Scripting Runtime)
While Not stm.AtEndOfStream 'Read through the file one character at a time
strChar = stm.Read(1)
If Asc(strChar) > 13 And Asc(strChar) < 127 Then 'Filter out the nulls and other non printing characters
strLine = strLine & strChar
End If
Wend
strMessage = "Users Logged In: " & vbCrLf
'Debug.Print strLine
strArr = Split(strLine, "Admin", , vbTextCompare) 'Because everyone logs in as admin user split using the string "Admin"
nArrMax = UBound(strArr)
nArrMin = LBound(strArr)
For nArr = nArrMin To nArrMax 'Loop through all machine numbers in lock file
strArr(nArr) = Trim(strArr(nArr)) 'Strip leading and trailing spaces
If Len(strArr(nArr)) > 1 Then 'skip blank value at end
'Because I log when a user opens the database with username and machine name I can look it up in the event log
strMessage = strMessage & DLast("EventDescription", "tblEventLog", "[EventDescription] like ""*" & strArr(nArr) & "*""") & vbCrLf
End If
Next
MsgBox strMessage 'let the user know who is logged in
stm.Close
Set stm = Nothing
Set fso = Nothing
End Sub
Overall Goal:
Pull all files from folder > format files in staging table > copy staging table to master table > kill staging table > rinse and repeat until all files have been taken from folder, formatted and put into the master table.
Issue:
I have apparently not taken into account that some of the files sent to me will have blank worksheets (rather they may have a value that says "No Data" in cell A1). When my macro hits the "No Data" or blank sheet I get a Null error (94).
What I've tried:
strF1Data = Nz(!ref_val)
strF1Data = Nz(!ref_val,"")
Suspicions:
I think I can update the SQL UPDATE line to allow Nulls, but I feel like a more efficient solution would be to skip if null. However I have tried modifying the Do Until statement and had no luck...
Possibly Worth Mentioning:
The files have multiple worksheets. I learned this the hard way in finding this error on a random worksheet between several other worksheets that did have data.
Code: (to help save some space, I'm only giving the call files bit and formatting piece, I don't think the other pieces will be of any use. However if you would like them then let me know.)
The overall macro (see next code sections for piece with error):
Sub Pull_File_into_Staging_Table()
'Process:
'1 - Loop through all files saved to specified folder making an internal list of the files
'2 - Paste one files content to staging table at a time
'3 - Format the information in the staging table
'4 - Copy formatted staging table to 1Compare Table (master table)
Dim strFile As String 'Filename
Dim strFileList() As String 'File Array
Dim intFile As Integer 'File Number
Dim filename As String
Dim path As String
DoCmd.SetWarnings False
path = "C:\Users\USER\Desktop\Test\"
Dim rs As DAO.Recordset ' Moved from below
Dim db As DAO.Database
Set db = CurrentDb
'Loop through the folder & build file list
strFile = Dir(path & "*.xls")
While strFile <> ""
'add files to the list
intFile = intFile + 1
ReDim Preserve strFileList(1 To intFile)
strFileList(intFile) = strFile
strFile = Dir()
Wend
'see if any files were found
If intFile = 0 Then
MsgBox "No files found"
Exit Sub
End If
'cycle through the list of files
For intFile = 1 To UBound(strFileList)
filename = path & strFileList(intFile)
DoCmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel8, "Stage", filename, False
Call Format_Staging_Table
Call Copy_from_Stage_to_Master
Call Clear_Staging_Table
Next intFile
DoCmd.SetWarnings True
End Sub
The piece with the issue:
Sub Format_Staging_Table()
Dim strFile As String 'Filename
Dim strFileList() As String 'File Array
Dim intFile As Integer 'File Number
Dim filename As String
Dim path As String
DoCmd.SetWarnings False
path = "C:\Users\USER\Desktop\Test\"
Dim rs As DAO.Recordset ' Moved from below
Dim db As DAO.Database
Set db = CurrentDb
CurrentDb.Execute ("ALTER TABLE Stage ADD COLUMN UPC Text, SR_Profit_Center Text, SR_Super_Label Text, SAP_Profit_Center Text, SAP_Super_Label Text;")
CurrentDb.TableDefs("Stage").Fields("F1").Name = "ref_val"
Dim ref_val As String
Set rs = db.OpenRecordset("SELECT TOP 1 ref_val FROM Stage;", dbOpenDynaset)
ref_val = rs.Fields(0).Value
rs.Close
db.Execute "DELETE FROM [Stage] WHERE ref_val = '" & ref_val & "';"
Const YOUR_TABLE_NAME As String = "Stage"
Dim SQL_UPDATE_DATA As String
SQL_UPDATE_DATA = "SELECT *, ';' & '" & ref_val & "' FROM [" & YOUR_TABLE_NAME & "] WHERE SR_Profit_Center Is Null"
Dim strF1Data As String
Dim varData As Variant
Set rs = CurrentDb.OpenRecordset(SQL_UPDATE_DATA)
With rs
Do Until .EOF
strF1Data = !ref_val
varData = Split(strF1Data, ";")
If UBound(varData) = 4 Then
.Edit
!ref_val = ref_val
!UPC = varData(0)
!SR_Profit_Center = varData(1)
!SR_Super_Label = varData(2)
!SAP_Profit_Center = varData(3)
!SAP_Super_Label = varData(4)
.Update
End If
.MoveNext
Loop
.Close
End With
Set rs = Nothing
End Sub
Also I'm aware of the extra variable pieces, I will clean it up once I get it working.
File Examples:
Working File:
CE16041901
00791558441123;US1K100017;CGR;US1K100001;UNKNOW
00791558442328;US1K100017;CGR;US1K100001;UNKNOW
00791558440720;US1K100017;CGR;US1K100001;UNKNOW
00791558444629;US1K100017;CGR;US1K100001;UNKNOW
00791558440522;US1K100017;CGR;US1K100001;UNKNOW
00791558443325;US1K100017;CGR;US1K100001;UNKNOW
Not Working File:
CE16042001
00791558334128;US1K100017;CGR;US1K100001;UNKNOW
00791558159523;US1K100017;CGR;US1K100001;UNKNOW
00602547736604;US1A100018;UR;US1A100018;US-RU
I appreciate any help. I ran with this as far as I could, but I am still very much a novice when it comes to access and vb. If you need more information or clarification please let me know and I'll do my best to provide/explain.
No need to touch the staging table functions. Simply conditionally populate the strFileList array depending if Excel workbooks' first sheet contains No Data or empty cell. Recall Access VBA has complete access to all Excel objects via COM interface or Excel VBA reference and so can iteratively open workbooks. Hence, adjust your While/Wend loop accordingly:
Sub Pull_File_into_Staging_Table()
'...same code...
Dim objXL As Object
Dim wb As Object
Set objXL = CreateObject("Excel.Application")
strfile = Dir(Path & "*.xls")
While strfile <> ""
Set wb = objXL.Workbooks.Open(Path & strfile)
If wb.Sheets(1).Range("A1") <> "No Data" AND wb.Sheets(1).Range("A1") <> "" Then
'add files to the list
intFile = intFile + 1
ReDim Preserve strFileList(1 To intFile)
strFileList(intFile) = strfile
End If
strfile = Dir()
wb.Close False
Set wb = Nothing
Wend
'...
I have a large amount of csv files that I need in .xls format. Is it possible to run a batch conversion with a macro or best done with another language?
I have used this code http://www.ozgrid.com/forum/showthread.php?t=71409&p=369573#post369573 to reference my directory but I'm not sure of the command to open each file and save them. Here's what I have:
Sub batchconvertcsvxls()
Dim wb As Workbook
Dim CSVCount As Integer
Dim myVar As String
myVar = FileList("C:\Documents and Settings\alistairw\My Documents\csvxlstest")
For i = LBound(myVar) To UBound(myVar)
With wb
Application.Workbooks.OpenText 'How do I reference the myvar string ?
wb.SaveAs '....
End With
Next
End Sub
Function FileList(fldr As String, Optional fltr As String = "*.*") As Variant
Dim sTemp As String, sHldr As String
If Right$(fldr, 1) <> "\" Then fldr = fldr & "\"
sTemp = Dir(fldr & fltr)
If sTemp = "" Then
FileList = Split("No files found", "|") 'ensures an array is returned
Exit Function
End If
Do
sHldr = Dir
If sHldr = "" Then Exit Do
sTemp = sTemp & "|" & sHldr
Loop
FileList = Split(sTemp, "|")
End Function
Edit: The files are .txt files formatted as csv
By combining the code given by Scott Holtzman and 'ExcelFreak', the conversion works quite well. The final code looks something like this:
Sub CSV_to_XLS()
Dim wb As Workbook
Dim strFile As String, strDir As String
strDir = "U:\path\"
strFile = Dir(strDir & "*.csv")
Do While strFile <> ""
Set wb = Workbooks.Open(Filename:=strDir & strFile, Local:=True)
wb.SaveAs Replace(wb.FullName, ".csv", ".xls"), 50 'UPDATE:
wb.Close True
Set wb = Nothing
strFile = Dir
Loop
End Sub
Opening the converted .xls file throws a warning everytime:
"The file you are trying to open, 'filename', is in a different format than specified by the file extension. Verify that the file is not corrupted and is from a trusted source before opening the file. Do you want to open the file now?"
Clicking Yes then opens the .xls file.
Is there a way to get rid of this warning message? Excel throws a warning everytime the .xls file is opened.
In a lot less lines of code, this should get you what you want. However, I will say this may not be the fastest way to get it done, because you are opening, saving, and closing the workbook every time. I will look for a faster way, but I forget the method off the top of my head.
Sub batchconvertcsvxls()
Dim wb As Workbook
Dim strFile As String, strDir As String
strDir = "C:\"
strFile = Dir(strDir & "*.csv")
Do While strFile <> ""
Set wb = Workbooks.Open(strDir & strFile)
With wb
.SaveAs Replace(wb.FullName, ".csv", ".xls"), 50 'UPDATE:
.Close True
End With
Set wb = Nothing
Loop
End Sub
** UPDATE **
you need the proper fileformat enumeration for a .xls file. I think its 50, but you can check here Excel File Type Enumeration, if it's not.
The Code of Scott Holtzman nearly did it for me. I had to make two changes to get it to work:
He forgot to add the line that makes our loop continue with the next file. The last line before the Loop should read
strFile = Dir
The Workbooks.Open method did not read my CSV files as expected (the whole line ended up to be text in the first cell). When I added the parameter Local:=True it worked:
Set wb = Workbooks.Open(Filename:=strDir & strFile, Local:=True)
This works properly at least on Excel 2013. Using FileFormat:=xlExcel8 parameter instead of the filetype tag 50 creates files that open without security nags.
Sub CSV_to_XLS()
Dim wb As Workbook
Dim strFile As String, strDir As String
strDir = "C:\temp\"
strFile = Dir(strDir & "*.csv")
Do While strFile <> ""
Set wb = Workbooks.Open(Filename:=strDir & strFile, Local:=True)
wb.SaveAs Replace(wb.FullName, ".csv", ".xls"), FileFormat:=xlExcel8
wb.Close True
Set wb = Nothing
strFile = Dir
Loop
End Sub
This was a good question and I have found in the internet several answers. Just making very small changes (I couldn't edit any of the codes already published) I could make things work a bit better:
Sub CSV_to_XLSX()
Dim wb As Workbook
Dim strFile As String, strDir As String
strDir = "C:\Users\acer\OneDrive\Doctorado\Study 1\data\Retest Bkp\Day 1\Sart\"
strFile = Dir(strDir & "*.csv")
Do While strFile <> ""
Set wb = Workbooks.Open(Filename:=strDir & strFile, Local:=True)
With wb
.SaveAs Replace(wb.FullName, ".csv", ".xlsx"), 51
.Close True
End With
Set wb = Nothing
strFile = Dir
Loop
End Sub
I have an access query which I am trying to export to a text file using the following code:
DoCmd.TransferText acExportFixed, "Export Specification", _
"Test Query", "C:\Users\Documents\TestOutput.txt", True
The issue I am having is: The output file "TestOutput.txt" has the data displayed with fixed width but the column headers are comma delimited. I want the column headers to be fixed width too.
What would column headers not be displayed same as the rest of the data?
AFAICT, that is an unavoidable "feature" of TransferText. It seems to lack any kind of built-in intelligence to say "OK, we're exporting as acExportFixed, so let's examine the column widths defined in Export Specification and output the column headers using those same widths". Instead it just gives the column names as a comma-separated list.
As with everything else in Access, when its default behaviors are unsatisfactory, you can write VBA code to do it your way.
Const VB_FORREADING = 1
Const VB_FORWRITING = 2
Const cstrFile As String = "C:\Users\Documents\TestOutput.txt"
Const cstrHeaderRow As String = "col1 col2 etc..."
Dim oFSO As Object
Dim oFile As Object
Dim strContents As String
' do TransferText without the field names '
' (HasFieldNames default = False) '
DoCmd.TransferText acExportFixed, "Export Specification", _
"Test Query", cstrFile
Set oFSO = CreateObject("Scripting.FileSystemObject")
' read file content into strContents string variable '
Set oFile = oFSO.OpenTextFile(cstrFile, VB_FORREADING)
strContents = oFile.ReadAll
oFile.Close
' re-write file using cstrHeaderRow plus strContents '
Set oFile = oFSO.OpenTextFile(cstrFile, VB_FORWRITING)
oFile.write cstrHeaderRow & vbCrLf & strContents
oFile.Close
Set oFile = Nothing
Set oFSO = Nothing