I'm using Google forms to create a spreadsheet that I want sorted automatically by datestamp Z-A. The sorting will be triggered whenever anyone fills out a form.
I think the way to do it is:
ask if there is a "copy of Form responses" on spreadsheet...
if yes, clear all contents...
else...
copy spreadsheet to "copy of form responses"...
sort according to timestamp
Below is what I've cobbled so far. It works only the first time a response is recorded. I'm not a coder so any help is appreciated. If someone could also point me to a list of commands with basic syntax I'd be grateful.
function CopySheet() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var msheet = ss.getSheetByName("Form Responses");
msheet.copyTo(ss);
var CopySheet = ss.getSheetByName("Copy of Form Responses");
CopySheet.sort(1, false); // here 1 is for column no. 1 that
// is "Column A" and true is for ascending, make it
// false if you want descending.
};
You can accomplish this without a script, by using QUERY() in the copy sheet. For instance, if you put this function in cell A1 of your copy sheet, and substitute the key for your form response spreadsheet, you'll end up with a reverse-timestamp-sorted copy of the responses:
=Query(ImportRange(spreadsheet_key,"Form Responses!A:Z"), "select * order by Col1 desc")
This data will be refreshed periodically (~5 mins), so it will reflect new form submissions, but not in real-time.
Note: When using ImportRange() as source data for Query, you need to refer to columns in the Query string using ColN notation.
Alternatively, you could produce a form submission trigger function in the spreadsheet receiving the form submissions, and have it copy the sorted form responses to your copy sheet. The following function does that. You need to set it up as a trigger function for Spreadsheet Form Submission Events. For information on how to test such a function, see How can I test a trigger function in GAS?.
function copyFormSubmissions(e) {
var sourceSheet = e.range.getSheet();
var data = sourceSheet.getDataRange().getValues();
var headers = data.splice(0,1)[0]; // remove headers from data
data.sort(reverseTimestampOrder); // Sort 2d array
data.splice(0,0,headers); // replace headers
var destId = "--copy-sheet-ID--";
var destSheet = SpreadsheetApp.openById(destId).getSheetByName('Sheet1');
destSheet.clear();
destSheet.getRange(1,1,data.length,data[0].length).setValues(data);
};
function reverseTimestampOrder(a,b) {
// Timestamp is in first (zero-th) column
return (b[0]-a[0]);
}
If someone could also point me to a list of commands with basic syntax I'd be grateful.
The Google Apps Script API classes and methods reference is here. If you're learning, try the tutorials (same place), and I recommend you get familiar with Javascript through some form of e-learning - CodeAcademy.com is a good place to start, since it introduces all the language constructs without focusing on web page development, making it very relevant for Googls Apps Script.
Related
There is a form "A" that is linked to spreadsheet "B". No issues there.
I have set up a script that pushes responses to spreadsheet "B" and a different spreadsheet "C".
However, the issues start to occur when a respondent wishes to edit their response by using the edit URL emailed to them. No issues occur with linked form "B" but anytime someone edits a response, it creates a new record in spreadsheet "C". I have tried many things, but cannot come up with a solution.
Sample code:
function onFormSubmit(e){
var form = FormApp.openById('form_id'); // Load form
var formResponses = form.getResponses();
var formResponse = formResponses[formResponses.length-1]; // last response
var itemResponses = formResponse.getItemResponses();
var ss = SpreadsheetApp.openById(ssID); // Second Spreadsheet
var dataSheet = ss.getSheetByName("Sheet1");
dataSheet.appendRow([x, y, z,]) // The form responses
}
Your code is pushing responses ONLY to spreadsheet C. Spreadsheet B is connected directly to your Form and is being populated with standard google forms functionality (for clarity I'm going to use terms SS Other for what you labeled C and SS Responses for the spreadsheet you label as B).
An edited response will keep the same response ID, which can be utilized to match if an existing response has been received. So in SS Other, you could create a response ID column, which you could check if an entry already exists.
To get the id of a response use:
var theID = formResponse.getId();
However, what I would do is just have SS Other just link to SS Response by using getRange function. Much easier, and no scripting.
Also, your method for grabbing the latest response isn't the best practice (though it will probably be fine over 99% of the time). I'm guessing you do that for testing purposes. I use a setup like below to address this. Ultimately a "real" submission and a testing one (which grabs latest) both feed into reviewResponse_ function with the response.
function entryMade(e) {
//using e.response ties to exact submission that was triggered
reviewResponse_(e.response);
}
function testEntryMade() {
//use this for test entries/debugging.
reviewResponse_(thisForm.getResponses()[thisForm.getResponses().length-1]);
}
I have set up a script that creates a Google form and links it to a spreadsheet, is there a way to collect the responses and place them in certain cells in another sheet then unlinks and deletes the form response sheet.
the script I need will have to be flexible enough that it won't matter what the response sheet is named as I will be making multiple one use forms hence why I would also like to delete the response sheet after the answer is moved
for example say the answer is A (a1), B (b1) and C (c1) and I want to move it to sheet 'C' and into columns F, G and H after that's done i would like the response sheet to unlink and be deleted
any help would be greatly appreciated
Issue:
You want form response data to be submitted to a sheet of your choice, not the one that is created when linking the form to the spreadsheet.
Solution:
In that case, I'd suggest not linking the form to the spreadsheet at all, and use an onFormSubmit trigger to write the submitted data to your desired sheet.
Workflow:
Install an onFormSubmit trigger. You can do that manually, following these steps, or programmatically, by executing this function once:
const SOURCE_FORM_ID = "YOUR_FORM_ID"; // Change according to your needs
function installOnFormSubmitTrigger() {
const form = FormApp.openById(SOURCE_FORM_ID);
ScriptApp.newTrigger("onFormSubmitTrigger")
.forForm(form)
.onFormSubmit()
.create();
}
Once the trigger is installed, a function named onFormSubmitTrigger (it doesn't have to be named that way) will execute every time someone submits a response to the form. This function should append the response data to your desired sheet. It could be something like this (check inline comments):
const TARGET_SPREADSHEET_ID = "YOUR_SPREADSHEET_ID"; // Change according to your needs
const TARGET_SHEET_NAME = "Sheet1"; // Change according to your needs
function onFormSubmitTrigger(e) {
const targetSpreadsheet = SpreadsheetApp.openById(TARGET_SPREADSHEET_ID);
const targetSheet = targetSpreadsheet.getSheetByName(TARGET_SHEET_NAME);
if (targetSheet.getLastRow() === 0) { // Add headers if they don't exist yet
const itemTitles = e.source.getItems().map(item => item.getTitle()); // Get item titles
itemTitles.unshift("Timestamp"); // Append "Timestamp" to the sheet (if desired)
targetSheet.appendRow(itemTitles); // Append form item titles to the sheet
}
const itemResponses = e.response.getItemResponses();
const responses = itemResponses.map(itemResponse => itemResponse.getResponse()); // Get user responses
responses.unshift(new Date()); // Add today's date to the responses (if desired)
targetSheet.appendRow(responses); // Append responses to the sheet
}
Note:
If you don't want to submit to the first columns in the spreadsheet, simply add empty strings to the responses array, or use Range.setValues instead.
Reference:
Installable Triggers
appendRow
I have a new client template that I want to keep from being filled out prior to being duplicated. I've set a trigger to run a duplication and renaming function for the file when the file is opened.
function newRecord(){
var sheet = SpreadsheetApp.getActiveSpreadsheet();
var scheck = sheet.getName();
if (scheck=='#New Client Record'){
var file = DriveApp.getFilesByName('#New Client Record').next();
file.setName('New Client')
file.makeCopy('#New Client Record');
}
}
This checks to see that the file is the correct file before proceeding, changes the name of the template and then duplicates the file and renames it the old template name. I configured it in this way so that when we start filling out the data right away while we're talking on the phone with a client, we aren't sullying our original template which remains pristine. It works nicely except that the trigger from file #1 doesn't transfer to file #2 which takes on the new identity of the original template.
So my question is - can I duplicate the trigger as well? Or is there script that can open the duplicate file and close the template file to protect my form?
EDIT: I threw a bit more at this last night and tried to add an install trigger with limited effect (I probably sound like a boomer talking about smoking the drugs with this - I'm not a programmer and have only a rudimentary vocabulary for script). I added the following function, which is transferring, but does not seem consistent in its functionality (excusing the pun).
function createSpreadsheetOpenTrigger() {
var ss = SpreadsheetApp.getActive();
ScriptApp.newTrigger('newRecord')
.forSpreadsheet(ss)
.onOpen()
.create();
}
Thanks for any assistance any of you can provide on this. I've stumbled my way this far on my own with the archives, but I've finally gotten myself stuck.
How to get a form to create a new sheet with values from a template
Here is a quick example of how to carry this out. What you need to see this example in action:
A template sheet that looks like this:
A form that will have 3 "Short answers" that are required.
Client Name
Phone
Email
A standalone script (Drive Web app > New > More > Google Apps Script).
A folder into which all the newly created sheets will go.
At the top of the script (outside any function) you can define 3 global variables with the appropriate IDs:
const FORM_ID = ...
const TEMPLATE_ID = ...
const CLIENT_FOLDER_ID = ...
First, to set up an onFormSubmit trigger, you can do this by running the following function only once.
function createTrigger(){
const form = FormApp.openById(FORM_ID)
ScriptApp.newTrigger("formSubmitReceiver")
.forForm(form)
.onFormSubmit()
.create()
}
After which comes the main function that will:
Receive the formSubmit event and create a range of values from it.
In this example, it will generate a followUpDate that will be 7 days from the submission of the form.
Create a copy of the template file.
Fill the range B1:B4 with the relevant info.
Resulting in a new spreadsheet:
function formSubmitReceiver(e){
const itemResponses = e.response.getItemResponses()
const values = itemResponses.map( itemResponse => [itemResponse.getResponse()] )
const followUpDate = new Date()
followUpDate.setDate(followUpDate.getDate() + 7)
values.push([followUpDate])
const newFile = DriveApp.getFileById(TEMPLATE_ID).makeCopy()
const parentFolder = DriveApp.getFolderById(CLIENT_FOLDER_ID)
newFile.moveTo(parentFolder)
newFile.setName(values[0][0])
const newId = newFile.getId()
const newSpreadsheet = SpreadsheetApp.openById(newId)
const sheet = newSpreadsheet.getSheetByName("Sheet1");
const range = sheet.getRange("B1:B4")
range.setValues(values)
}
Depending on how complex you make your form, and what type of questions you choose (i.e multiple choice etc) this can get more complicated but hopefully it will give you a good idea of how to get something like this working. The simplest way is just to use "Short Answers" as this will just return a string. Also remember to make the questions "Required" if you don't want to handle empty values. Again, this all depends on how exactly you want to implement it and the complexity of the information involved!
References and Further Reading
FormResponse
getItemResponses()
ItemResponse
getFileById(id)
makeCopy()
I have a spreadsheet where users can enter data and then execute a function when clicking on a button. When the button is clicked it logs the time and entered data in a new row on another sheet in that spreadsheet.
To make sure that sheet is not accidentally edited by the users I want to create a non-shared backup of that data.
I import the range to another spreadsheet, but just importing the range means that if the original sheet is edited/erased that data will also be edited/erased, so I wrote the following script to log the changes as they come in.
function onEdit(event){
var ss = SpreadsheetApp.getActiveSpreadsheet();
var incomingSheet = ss.getSheetByName('Incoming');
var lastRow = incomingSheet.getLastRow();
var incomingData = incomingSheet.getRange(lastRow,1,1,7);
var permanentSheet = ss.getSheetByName('PermanentLog')
var newdataRow = permanentSheet.getLastRow();
incomingData.copyTo(permanentSheet.getRange(newdataRow+1,1));
}
This works when Run from the Apps Script Editor, however, when I enter new data and click the button on the original spreadsheet, it logs the data to the log sheet there, and the range is imported to the 'Incoming' sheet of the new Spreadsheet, but the data is not copied over to the 'Permanent Log' sheet (unless I Run it manually from within the Apps Script Editor). It also works if I remove the ImportRange function from the first sheet and then just manually enter data in on the 'Incoming' sheet.
So does this mean new rows from an Imported Range do not trigger onEdit? What would be the solution? I don't want to run this on a timed trigger, I want to permanently capture each new row of data as it comes in.
Also, am I overlooking a more elegant and simple solution to this whole problem?
Thank you for your time.
This function will copy the data to a new Spreadsheet whenever you edit column 7 which I assume is the last column in your data. It only does it for the sheets that you specify in the names array. Note: you cannot run this from the script editor without getting an error unless you provide the event object which replaces the e. I used an installable onEdit trigger.
The function also appends a timestamp and a row number to the beginning of the archive data row
function onMyEdit(e) {
e.source.toast('entry');//just a toast showing that the function is working for debug purposes
const sh = e.range.getSheet();//active sheet name
const names = ['Sheet1', 'Sheet2'];//sheetname this function operates in
if (~names.indexOf(sh.getName()) && e.range.columnStart == 7) {
const ass = SpreadsheetApp.openById('ssid');//archive spreadsheet
const ash = ass.getSheetByName('PermanentLog');//archive sheet
let row = sh.getRange(e.range.rowStart, 1, 1, 7).getValues()[0];
let ts = Utilities.formatDate(new Date(), Session.getScriptTimeZone(), "yyyy/MM/dd HH:mm:ss");//timestamp
row.unshift(ts, e.range.rowStart);//add timestamp and row number to beginning
Logger.log(row);//logs the row for debug purposes
ash.appendRow(row);//appends row to bottom of data with ts and row
}
Logger.log(JSON.stringify(e));
}
Restrictions
Script executions and API requests do not cause triggers to run. For example, calling Range.setValue() to edit a cell does not cause the spreadsheet's onEdit trigger to run.
https://developers.google.com/apps-script/guides/triggers
So yeah, as far as I understand you it can't be done that way.
Apologies as I am a beginner to coding. I am interested in using Google Apps Script to automate the analysis of a Google Form response.
The simple example I have is for the spreadsheet of responses for a form asking people:
1) how many players there were?
2) where they finished [1st, 2nd, etc,]
On submission of the form I want to run a script that calculates how may points they received and inserts this value in the next available column (column E in this example).
I have tried writing my first Apps Script to automate this process, but without success.
SAMPLE CODE:
function onFormSubmit(e) {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("Form Responses Master");
var players = e.values[2];
var place = e.values[3];
var positionPoints = e.values[4];
var positionPoints = (players - place + 1);
return positionPoints;
}
I know there are workarounds available by creating duplicate pages, but I was hoping someone might be able to advise me on how to code a solution in App Scripts, in the hope I might get a better understanding of the coding process.
You can write your appscript in the response collector spreadsheet itself instead of writing your code in form's script editor.
So, go to your response sheet and paste this code.
function myFunction()
{
var sheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Form Responses Master");
var rowNo = sheet.getLastRow();
var colNo = sheet.getLastColumn();
sheet.getRange(rowNo, colNo).setValue("=(C"+rowNo+"-D"+rowNo+")+1");
}
Now, go to Resources -> Current project triggers. Click on add new and set these values in drop downs: myFunction - From Spreadsheet - On form submit.
And you are done. Whenever a new response is submitted, position points will be calculated automatically.
Here,
variable sheet gets your active spreadsheet for different sheet operations which you can perform.
rowNo and colNo as seen in the code, simply fetches the value of last row/column respectively of spreadsheet in which something is written.
And, to set formula in column 'E', you can use setValue. Hence, "=(C"+rowNo+"-D"+rowNo+")+1" will be converted to (C2-D2)+1 in case of second row and so on for next rows.
getRange is simply used to tell the script that write formula inside particular cell.