I have an access 2010 report that pulls from a query. The query has a Date, Name, and ID. What I'd like is a drop down box at the top of the report that filters on Date. So when a user selects a date, the report would refresh and show the results form the query for that date only. I can't seem to get this to work and need some direction.
Thanks in Advance!
You can open a report with arguments.
DoCmd.OpenReport ReportName, View, FilterName, WhereCondition, _
WindowMode, OpenArgs
( http://msdn.microsoft.com/en-us/library/office/bb238032(v=office.12).aspx )
This means that you can create a form using the MS Access form wizards and either add a combobox that shows all available dates, or just a textbox formatted to accept dates and use that as the basis of a where statement. Add a button to run the report and set the click event to something like:
DoCmd.OpenReport "ReportName", acViewPreview, , _
"MyDate=#" & Format(Me.txtDate,"yyyy/mm/dd") & "#"
Related
I have been looking at YouTube for a month learning MS Access. I've created a MS Access report that displays all required info from three tables for 45 distinct systems in my inventory. I want to create a combobox so that the report is only generated for a specific system instead of all 45 as it is doing now. The data bases are joined by the data field called Acronym. I can create a form with a combobox with the acronym's displaying and can select the acronym in the combobox. I cannot figure out how to tie that specific acronym back to generate only the report for that acronym. The report is called RptSystemProfile.
The DoCmd.OpenReport has an optional WhereCondition parameter. you can do something like
DoCmd.OpenReport "RptSystemProfile", acViewPreview, _
WhereCondition := "SystemID=" & cboSystem.Value
This assumes that the system is identified by a column called SystemID (adapt it to reflect the real name). This column must be selected in the query the report is based on. It also assumes this column is a Long
If the column is a string then write
DoCmd.OpenReport "RptSystemProfile", acViewPreview, _
WhereCondition := "SystemID='" & cboSystem.Value & "'"
The also assumes that this Id is the BoundColumn column of the Access ComboBox.
You can have a ComboBox display a text but be bound to an id. The row source of the ComboBox would be a query similar to
SELECT SystemId, SystemName FROM tblSystem ORDER BY SystemName
Then set BoundColumn to 1 and ColumnWidths to 0cm. This hides the first column and displays only the text.
The Value property of the ComboBox then reflects the Id of the selected system.
I am relatively new to access and I have been tasked to improve the navigation of the app.
I have a form which is used to open the report.
The record source of the report is as follows,
SELECT
Projects.Project_Number,
Projects.Customer,
Projects.End_User,
Projects.Engineering_Company,
[Merged Ship and Delivery Dates].Sched_Next_Delivery_Date,
[Merged Ship and Delivery Dates].Sched_Next_Ship_Date,
Projects.QC_Pack_Req,
Projects.Target_QC_Pack_Date,
Projects.Invoice_QC_Pack
FROM
Projects LEFT JOIN [Merged Ship and Delivery Dates]
ON Projects.Project_Number = [Merged Ship and Delivery Dates].Project_Number
WHERE
(((Projects.Project_Number = [Project Number] )))
ORDER BY Projects.Project_Number;
I am trying to get the report to open up without prompting me every time. There are instances where I need to refresh the report or open it from other forms.
I have tried to use
DoCmd.OpenReport "Project Control Sheet", _
acViewReport, , _
"[Project_Number]=" & Me.ProjectNumber, , _
"[Project_Number]=" & Me.ProjectNumber
It is still unable to pass the parameters to the record source. Is there anyway for me to pass the parameters to the recordsource(query)?
I have tried to use
Forms![formName]ProjectNumber
in the where statement but this only works for a single form and I have other forms which opens up this report.
The purpose of refreshing the form is to allow users to view the changes made to the report after they have updated it.
If you remove the WHERE clause from the report's Record Source query, you can later filter the rows it returns with the WhereCondition option of the DoCmd.OpenReport method.
Dim strWhereCondition As String
strWhereCondition = "[Project_Number]=" & Me.ProjectNumber.Value
Debug.Print strWhereCondition ' <- view this in Immediate window; Ctrl+g will take you there
'DoCmd.OpenReport "Project Control Sheet", acViewReport, , strWhereCondition
DoCmd.OpenReport ReportName:="Project Control Sheet", _
View:=acViewReport, WhereCondition:=strWhereCondition
If you want a different approach, you could use a TempVar, since your Access version is 2007.
TempVars.Add "ProjectNumber", Me.ProjectNumber.Value
And change the Record Source query to use the TempVar ...
WHERE Projects.Project_Number = [TempVars]![ProjectNumber]
zoom in : http://i.stack.imgur.com/qUIDR.png
I created a form as a window with a simple combobox. I got a query that its related to with the where clause referring to the from and value of the combobox. I wrote a code in the report
Private Sub Report_Load()
frm.Customers.Show
End Sub
But somehow it opens first the query not the form itself. I mean by that the query wants me to input the [Forms]![frm_Customers]![cbo_customers].[value]
When I run the form alone everything opens up normally. Can you tell me why?
Query EDIT:
SELECT dbo_listy.listnumb, dbo_listy.id, dbo_listy.created, dbo_listy.type
FROM dbo_listy
WHERE forwho =Forms!frm_Customers!cbo_customers.value;
Open the form first, then use OpenReport in a command button:
expression.OpenReport(ReportName, View, FilterName, _
WhereCondition, WindowMode, OpenArgs)
DoCmd.OpenReport "MyReport",,,"MyID=" & Me.txtID
Or in your case
DoCmd.OpenReport "MyReport",acViewPreview,,"id=" & Me.cbo_customers
Note that the report should be based on the full set of data, the WHERE statement will limit it to the customer ID in Me.txtID or cbo_customers
EDIT as I said above, the query should include the full set of records, that is:
SELECT dbo_listy.listnumb,
dbo_listy.id,
dbo_listy.created,
dbo_listy.type
FROM dbo_listy
See also http://msdn.microsoft.com/en-us/library/office/bb225993(v=office.12).aspx
I have a text field with a button that filters by a keyword in a form.
Private Sub Command93_Click()
Me.Filter = "(Review Like '*" & Me.Text94 & "*')OR (Status Like '*" & Me.Text94 & "*')"
Me.FilterOn = True
Me.Requery
End Sub
I then have a button that generates the report from that filter.
Private Sub Filter_Click()
DoCmd.OpenReport "rptName", acViewPreview, , Me.Filter
End Sub
The problem is that whenever I hit this button to generate the report, I get a pop up box asking me to Enter Parameter ID and it is asking this for review. If I take the review criteria out (by the way I have many more fields I just used review and status to illustrate the example) then the report generates without any pop up box. The review is part of a notinlist event which opens another form and stores that info in a table review, if that is relevant at all. The report will still generate when I click ok and leave the Enter Parameter ID box blank but I'd like to somehow bypass it for two reasons - the first being the fact that I need other people who are not familiar with access to be able to use it and the second is the idea that if I learn what is causing it I can understand the way access works better. Thanks.
Does your report have a field called Review? If not, you either need to change the recordsource of the report so it is joined with the table that has review, or change your filter so it refers to the field that the report has.
I've been stuck with this issue for quite a while so help will really be appreciated...
I have a report based on a query that shows machine utilization for a list of machines. Before loading, the report prompts dialog boxes to enter the parameters for the query: sDate and eDate (start & end dates respectively).
Each record in that report has a command button that opens another report that specifies machine errors for the single machine selected.
The new report is based on a query that receives the parameters sDate, eDate and mCode (dates and machine code).
I'm trying to send the parameters from the first report to the second one so that when I open the new report, I won't have to enter anything.
I've tried different methods to send the paramaters by editing the command button's click event in vba.
startdate enddate, machinecode are invisible textbox fields in the first report with the values I need.
DoCmd.OpenReport "rpt_MachineBreaks", acViewReport, , "sDate=" & Me.startdate &
" AND eDate=" & Me.enddate & " AND mCode=" & Me.machinecode
But the dialog boxes prompt me to enter sDate, eDate and mCode
Another approach was to modify the query parameters for the new report using QueryDefs
Dim db As Database
Dim qry As QueryDef
Set db = CurrentDb
Set qry = db.QueryDefs("qry_singleMachineBreaks")
qry.Parameters("sDate") = Me.startdate
qry.Parameters("eDate") = Me.enddate
qry.Parameters("mCode") = Me.machinecode
DoCmd.OpenReport "rpt_singleMachineBreaks", acViewReport
Again, the dialog boxes prompt to enter sDate, eDate and mCode...
Help Please!!!
A common solution in Access for sharing parameters is to use a form. This allows you control of user input and can even be hidden, once the correct parameters are obtained. It is not difficult to refer to a form in a report or query:
SELECT Field1, Field2, ADate
FROM ATable
WHERE ADate = Forms!AForm!txtDate
You could remove the parameters from your underlying queries, and have your criteria defined in the Where clause of the DoCmd.OpenReport.
Another solutions is to use the OpenArgs param of DoCmd.OpenReport, and retrive that value in the OnOpen event of the report, using Me.OpenArgs.