Imagine 3 tables:
Tickets
Comments
Attachments
The relationship is one ticket has 0 to many comments
Also one ticket can have multiple (0 to many) attachments
Example:
Ticket 1
1 Comment
2 Comment
3 Comment
1 Attachment
Ticket 2
1 Comment
Ticket 3
1 Attachment
I am using reporting services and I created a table layout report that has 3 groups.
The group for the ticket, a group for the comments and a group for the attachments
The issue is as soon as there is an attachment it is displayed after every comment. For instance looking at Ticket 1 from the sample above the report would end up looking like this:
Ticket 1
Comment 1
Attachment 1
Comment 2
Attachment 1
Comment 3
Attachment 1
But I wanted it to display:
Ticket 1
Comment 1
Comment 2
Comment 3
Attachment 1
That is keep the entire group rows together then begin the next group. RS simply displays all the groups and goes back to the original group. I tried several things like creatign a group and merging all the cells and placing a table within it and placed the comments field in this table. Then I added another group and inserted a table for the attachments, etc. When I ran the report its the same issue. How do I display all the data for a group then allow it to go to the next group?
I think the nature of the data means that you can't do this easily in one object, since comments and attachments don't seem directly related there's no natural hierarchy there.
I would create a table with a ticket group and three group header rows, one with the ticket details and two with a subreport embedded in each row; one for comments and one for attachments. Each subreport will take the ticket as the parameter (and any other parent report parameters) and display the comments and attachments associated with that ticket respectively.
It's not the most elegant solution, but it should be easy enough to get going and would definitely get around the problem.
Related
I really dont know how to phrase my question, probably why google is not giving me results that i need, but am going to try.
I have two tables, required_files table and submitted_files table. I have a page where i want to display to a user all required files for submission and show which files he/she has submitted.
Required files table is as follows:
file_id file_name mandatory
1 Registration Certificate 0
2 KRA Clearance 1
3 3 Months Tax returns 0
4 Business Permit 1
5 Tour Permit 1
6 Country Govt Operating License 0
7 Certificate of good Conduct 0
file_id is unique, mandatory column is binary value to state whether the file is mandatory before registration or not.
submitted files table is a follows
file_id user_id file_required_id original_file_name file_name_on_server submission_date
1 2 2 KRA_Form.docx 0a10f5291e9bcb6a345ac7a8f5705b8a.docx 2016-11-01
2 2 3 Tax_returns.docx 9f04361013df7e25235a03c506f347ed.docx 2016-11-03
3 3 3 Taxes.docx 86aea74cc87fb669510d9d4c488cbcf8.docx 2016-11-04
file_id is unique AI value, user_id col is unique value of the current user logged in, file_required_id column is related to files_required.file_id column
When fetching the values i already have a user_id (in this case, lets use user_id = 2) Now i want to fetch all values of files_required table and check on files submitted table for files that user_id = 2 meaning user has submitted the files.
my sql query is as follows
SELECT files_required.*, submitted_files.* FROM submitted_files
RIGHT JOIN files_required ON files_required.id = submitted_files.file_required_id
WHERE submitted_files.user_id = 2
This gives me two rows only where the user_ids matched but i want the entire files_required table values and show which files the user has submitted. Someone Kindly assist.
In the meantime, i am fetching files_requied table first then looping through the other table using a php script to look for submitted files for the given user. it works but its not what i wanted and is cumbersome and a rookie move.
Try having user_id condition in RIGHT JOIN itself like below query
SELECT files_required.*, submitted_files.*
FROM submitted_files
RIGHT JOIN files_required ON files_required.id = submitted_files.file_required_id
AND submitted_files.user_id = 2
You want this.
SELECT submitted_files.user_id, files_required.*, submitted_files.*
FROM submitted_files
RIGHT JOIN files_required ON files_required.id =
submitted_files.file_required_id
Don't put the where condition on userid as it will filter out the data just for that user. You want all the records and user should also be seen. Just put the user_id in the select statement.
I need to create a report which is something similar to a Pivot Table.
The report would be something like below, with more towns
I C S Total
Town1 1 2 3 6
Town2 7 1 1 9
Town3 2 3 1 6
Total 10 6 5 21
In Crystal reports, there is an integrated function called Cross table
(see pictures below)
I'm looking for a similar function in SSRS, if there is any. I parsed the internet but I could not find anything that is relevant
Thanks!
You need a matrix to do so
Select the row, once the matrix created, like the image below and click on the row group and look at the group properties
You then choose the row for which you want to do the grouping like the image below
Repeat the operations for the column group.
You will need to add additional row and columns for the total.
I will do that for the row. You click the row to highlight it and then click on insert rows. You then choose Outside group below like in the picture below
Repeat the operations for the column group.
To have total, please put the following formula in your row and column created outside of the group SUM(COUNT(Fields!name_of_your_field.Value)) and you have the double entry table.
Let me know through the comments if you have any issues, I'll happy to help.
I'm trying to create a report in SSRS where I have a matrix, which has gender as the column headings and specifically defined agegroups as the rows. The report is sorted by date (ie, the records being displayed are filtered by the modifedAt value). My problem is that i wish for all of the age group categories to be displayed, even if the dataset does not return any data for that row.
So, for example, if i set the date to be a date where there are no db rows where there are Age5-16 children in - I still want to display the category name, but just have the cells related to that row to display '0'. Instead, the report just drops the whole row because, obviously the query returns no data.
Is the solution to have a separate dataset that brings back the entire list of categories and then somehow fit them together? I'm stuck here so any help is appreciated!
I can think of a few ways to do this:
DataSet level
Instead of just returning the relevant data in the underlying data in the DataSet, include all the categories you want to display in all cases.
e.g. For a database query it might be the difference between an inner and left join, i.e. going from something like:
select *
from AgeGroup
inner join MyData on ...
to:
select *
from AgeGroup
left join MyData on ...
So the report always has all the age groups to display. Where there are NULL values, just display 0.
I think this is the best option if you have control over the DataSet - you won't have to update your report at all, with luck the actual DataSet changes should be minimal, there is still only one DataSet call, and it's by far the simplest to maintain.
Hard code groups into the report
Here you include a table header row for each group you want to display, so these are always displayed in all cases.
Here you have some sort of conditional expression to display the values, e.g. For each group row it will be tailored to that group:
=Sum(IIf(Fields!AgeGroup.Value = "5-16", Fields!Amount.Value, Nothing)
This is not too flexible and will need updates as you change groups, and doesn't have as many options for layout. There is still only one DataSet call, so that is a plus.
Subreports
You can have a parent DataSet that displays one row for each age group, then embed a subreport in each row that displays the data you want for that row.
This allows you flexibility in layout but it will add complexity to the report(s) and will mean that you make a lot of DataSet calls that could be avoided with other options.
I know this is old, but I wanted to elaborate on Ian's section 1 above using joins at the dataset level. (His answer was super helpful to me for a report I'm working on.)
per op:
Is the solution to have a separate dataset that brings back the entire list of categories and then somehow fit them together?
That is how I've handled it successfully, but you can do so without actually creating a separate dataset by using common table expressions (or temp tables, of course).
For these example tables:
AGE_Table
ID Group Group_Desc Toys
1 A 00-10 Teddy Bear
2 B 11-20 Video Game
3 C 21-30 Sports Car
4 D 31-40 Mansion
5 E 41-50 Jewelry
People_Table (filtered for whatever date)
ID Name Age Gender Age_Group
1 Ariel 07 F A
2 Brandon 23 M C
3 Chelsea 27 F C
4 Derek 06 M A
You want to see 2 results for the 00-10 row, 2 for the 21-30 row, and then still see rows for the other age groups even if there aren't any results.
We want to create a dataset with all the different age groupings and then join on it. Behold a solution using common table expressions:
with CTE_Age AS
(SELECT Distinct Age_Group from AGE_Table)
SELECT ID, Name, Age, Gender, CTE_Age.Age_Group FROM People_Table
RIGHT JOIN CTE_Age ON
People_Table.Age_Group = CTE_Age.Age_Group
This will return:
ID Name Age Gender Age_Group
1 Ariel 7 F A
4 Derek 6 M A
NULL NULL NULL NULL B
2 Brandon 23 M C
3 Chelsea 27 F C
NULL NULL NULL NULL D
NULL NULL NULL NULL E
Once you have that in your dataset, you can change NULL values to 0 on the report builder side -- I think in 2008R2 the default is just blank.
It seems I've hit a brick wall in MS Access 2010.
It's kind of hard to explain what I'm trying to achieve, so I'll start with a basic example. Let's say we have two tables: A and B.
A:
ID Price Item
1 5 ABB
2 4 ATV
3 2 CCC
B:
ID Price limit Chosen item
1 3
2 4
3 5
4 6
What I'm trying to achieve is create a Relation from table A to B. Each record in table B has to have associated table A record. It should be based on table A field 'Price' and table B field 'Price limit' in a way that the price of selected record from Table A is lower than the price limit imposed in table B record.
That is, the possible table A records for the first table B record is only CCC, for second - ATV and CCC, while for third and fourth all records are valid.
As far as my limited access knowledge goes, I've figured that I should write a query in "Chosen item" field row source property. I've tried writing it myself, however, without success. Here's what I've come up with:
SELECT [Table A].[ID], [Table A].[Item]
FROM [Table A]
WHERE [Table A].[Val] > [Val];
But it does not work. Could somebody please point me to the right direction?
I think that you want something like this where the dropdown box only contains relevant items:
You can set this up by setting the row source of the combo to say,
select item from ta where price<=forms!tb!pricelimit
And adding a little code
Private Sub Form_Current()
Me.Chosenitem.Requery
End Sub
Note that this method comes with a warning. Usong dropdowns like this on a continuous form can seriously mess up the display of your data on any rows other than the current row. In this case, the display is fine, because the bound column and the data to be displayed are the same, however, if the selection was:
Row Source: select id,item from ta where price<=forms!tb!pricelimit
Bound Column: 1
Column Widths : 0cm;2cm
Data would appear to disappear from records when the selection for the current record produced a list that did not contain IDs for other rows. That is to say, if the selection for the current rows returned IDs 1 and 2 and the next row already had ID 3 chosen, the combo for the next row would appear to empty, and so on down the page.
Hey. I have 160 columns that are filled with data when a user fills a report form out and submit it. A few of these sets of columns contain similar data, but there needs to be multiple instance of this data per record set as it may be different per instance in the report.
For example, an employee opens a case by a certain type at one point in the day, then at another point in the day they open another case of a different type. I want to create totals per user based on the values in these columns. There is one column set that I want to target right now, case type. I would like to be able to see all instances of the value "TSTO" in columns CT1, CT2, CT3... through CT20. Then have that sorted by the employee ID number, which is just one column in the table.
Any ideas? I am struggling with this one.
So far I have SELECT CT1, CT2, CT3, CT4, CT5, CT6, CT7, CT8, CT9, CT10, CT11, CT12, CT13, CT14, CT15, CT16, CT17, CT18, CT19, CT20 FROM REPORTS GROUP BY OFFICER
This will display the values of all the case type entries in a record set but I need to count them, I tried to use,
SELECT CT1, CT2, CT3, CT4, CT5, CT6, CT7, CT8, CT9, CT10, CT11, CT12, CT13, CT14, CT15, CT16, CT17, CT18, CT19, CT20 FROM REPORTS COUNT(TSTO) GROUP BY OFFICER
but it just spits an error. I am fairly new to mysql databasing and php, I feel I have a good grasp but query'ing the database and the syntax involved is a tad bit confused and/or overwhelming right now. Just gotta learn the language. I will keep looking and I have found some similar things on here but I don't understand what I am looking at (completely) and I would like to shy away from using code that "works" but I don't understand fully.
Thank you very much :)
Edit -
So this database is an activity report server for the days work for the employees. The person will often open cases during the day. These cases vary in type, and their different types are designated by a four letter convention. So your different case types could be TSTO, DOME, ASBA, etc etc. So the user will fill out their form throughout the day then submit it down to the database. That's all fine :) Now I am trying to build a page which will query the database by user request for statistics of a user's activities. So right now I am trying to generate statistics. Specifically, I want to be able to generate the statistic of, and in human terms, "HOW MANY OCCURENCES OF "USER INPUTTED CASE TYPE" ARE THERE FOR EMPLOYEEIDXXX"
So when a user submits a form they will type in this four letter case type up to 20 times in one form, there is 20 fields for this case type entry, thus there is 20 columns. So these 20 columns for case type will be in one record set, one record set is generated per report. Another column that is generated is the employeeid column, which basically identifies who generated the record set through their form.
So I would like to be able to query all 20 columns of case type, across all record sets, for a defined type of case (TSTO, DOME, ASBA, etc etc) and then group that to corresponding user(s).
So the output would look something like,
316 TSTO's for employeeid108
I hope this helps to clear it up a bit. Again I am fairly fresh to all of this so I am not the best with the vernacular and best practices etc etc...
Thanks so much :)
Edit 2 -
So to further elaborate on what I have going on, I have an HTML form that has 164 fields. Each of these fields ultimately puts a value into a column in a single record set in my DB, each submission. I couldn't post images or more than two URLs so I will try to explain it the best I can without screenshots.
So what happens is this information gets in the DB. Then there is the query'ing. I have a search page which uses an HTML form to select the type of information to be searched for. It then displays a synopsis of each report that matches the query. The user than enters the REPORT ID # for the report they want to view in full into another small form (an input field with a submit button) which brings them to a page with the full report displayed when they click submit.
So right now I am trying to do totals and realizing my DB will be needing some work and tweaking to make it easier to create querys for it for different information needed. I've gleaned some good information so far and will continue to try and provide concise information about my setup as best I can.
Thanks.
Edit 3 -
Maybe you can go to my photobucket and check them out, should let me do one link, there is five screenshots, you can kind of see better what I have happening there.
http://s1082.photobucket.com/albums/j376/hughessa
:)
The query you are looking for would be very long and complicated for your current db schema.
Every table like (some_id, column1, column2, column3, column4... ) where columns store the same type of data can be also represented by a table (some_id, column_number, column_value ) where instead of 1 row with values for 20 columns you have 20 rows.
So your table should rather look like:
officer ct_number ct_value
1 CT1 TSTO
1 CT2 DOME
1 CT3 TSTO
1 CT4 ASBA
(...)
2 CT1 DOME
2 CT2 TSTO
For a table like this if you wanted to find how many occurences of different ct_values are there for officer 1 you would use a simple query:
SELECT officer, ct_value, count(ct_value) AS ct_count
FROM reports WHERE officer=1 GROUP BY ct_value
giving results
officer ct_value ct_count
1 TSTO 2
1 DOME 1
1 ASBA 1
If you wanted to find out how many TSTO's are there for different officers you would use:
SELECT officer, ct_value, count( officer ) as ct_count FROM reports
WHERE ct_value='TSTO' GROUP BY officer
giving results
officer ct_value ct_count
1 TSTO 2
2 TSTO 1
Also any type of query for your old schema can be easily converted to new schema.
However if you need store additional information about every particular report I suggest having two tables:
Submissions
submission_id report_id ct_number ct_value
primary key
auto-increment
------------------------------------------------
1 1 CT1 TSTO
2 1 CT2 DOME
3 1 CT3 TSTO
4 1 CT4 ASBA
5 2 CT1 DOME
6 2 CT2 TSTO
with report_id pointing to a record in another table with as many columns as you need for additional data:
Reports
report_id officer date some_other_data
primary key
auto-increment
--------------------------------------------------------------------
1 1 2011-04-29 11:28:15 Everything went ok
2 2 2011-04-29 14:01:00 There were troubles
Example:
How many TSTO's are there for different officers:
SELECT r.officer, s.ct_value, count( officer ) as ct_count
FROM submissions s JOIN reports r ON s.report_id = r.report_id
WHERE s.ct_value='TSTO'
GROUP BY r.officer