I am trying to design a form where the user can search records to filter a report. The user must be able to select many values from a particular field (multivalued field). I understand I can use a list box, but the field has a total of 3,000 records and cycling through is too much. I just want to know what other ways I can let the user insert multiple values?
I have these ideas, but maybe you guys have another better way:
Creating multiple combo boxes and keep them hidden until the user hits an “add” button, but this limits me to the amount of values I can have. If I have 10 hidden combo boxes I can only enter a total of 11 (10 hidden plus the original visible) values.
Is it possible to have a temporary data grid where the user just enters the values.
Then comes the problem of getting this into the SQL Record Source. I am thinking of the SQL IN clause.
Any help or ideas, will be greatly appreciated.
I think that you should create Comboboxes where values from next combo are dynamically populated when value in previous Combo has been changed so that way you can create hierarchy of values to select.
I've done something similar for a few different applications in slightly different ways. Basically, I present the user with a table, allow them to right-click > filter (the same could be accomplished by providing a filter textbox for each corresponding field in the table you want to allow filtering on... in your case it sounds like you only need one). The filter box allows them to use 'and' and 'or' along with the actual text of what they're looking for. Then they click a button that opens the report and fills the report's filter field with whatever filter they had applied.
Of course, this assumes the user is familiar with the data they're filtering, and requires a bit of training, but for me it was a simpler alternative than displaying a list with a bajillion entries in it. Your mileage of course may vary :)
Related
I have a database built that, after all of the queries are done, it will spit out a form and I can filter through records and the relevant information will change as I filter through. To get there, I have to be able to reference a combo box located on my entry form (which contains all of the sales guys' ID numbers) in my queries. However, when I input the normal form reference in the criteria section '[Forms]![Entry Form]![ID]' and run the queries, it returns nothing. I figure that this is because in a lot of our live data tables, the ID numbers have spaces before or after them, which they have no spaces in the ID numbers listed in the combo box. I tried to use the trim function in my queries for the ID number field in the tables, but it still returned nothing.
Any advice on what else I can try? If more info is needed, ask away.
Change the Bound Column to 2, or whatever column it is in the row column, all under the property sheet data tab for combo box. It may be returning the ID rather than the text when selecting.
This is a case where the query designer isn't the best option. Instead, open it in SQL mode (there should be a dropdown in the upper left corner that allows you to change how you view the query) and change the WHERE clause to something like:
Trim(ID) = [Forms]![Entry Form]![ID]
It's not going to be very efficient, this is why you should never use bound forms because you can do the trimming on data entry and save on the overhead, but this should at least return data for you.
I figured it out!! The answer to my problem was I needed to manually type in the combo box options instead of importing the options from another table. For some reason that worked. Thanks for you guys' help again!
I have one table, let's call it "leagues". Is this table, the fields are simply the league name, and then about 15 other yes/no fields.
I then have a second table and related form. Lets call that "Games". The idea is that when the user selects any given league (which is a linked field to the first table), then I want only certain fields to show up based on the yes/no criteria.
I've found two other posts that offer some ideas, but I don't quite see my exact situation.
Hide Controls in MS Access Based on Value Field
and
Ms Access Hide and Show Fields based on combo box choice
In addition, All those other fields that may or may not be visible are all linked fields to a third table called "members". I want to ensure that when a certain member is selected in any given field, they cannot be selected in any other field for the current record. I can use validation rules on each control, but I feel there is an easier way.
Please, steer me in the right direction, and if you can offer sample code, that would help.
I have a form that has multiple comboboxes. Some of them allow multiple values and some of them don't. One of the comboboxes that allows multiple values is causing duplicate entries in the form records.
I can't find any differences in the property sheet between the combobox that isn't working and those that are.
Example fields in the form:
Patient Account Number
Date of Admission
Location of Patient (combobox that allows multiple values; working correctly)
Interface Used (combobox that allows multiple values; working correctly)
Interventions (combobox that allows multiple values; NOT working correctly)
When I select more than one Intervention it duplicates the record within the form. I have 5 patients entered into the form, but one of them has 3 Interventions selected. So instead of showing "1 of 5" records at the bottom of my form I see "1 of 8" and 3 of them are exactly the same. When I look at my parent table though, there are still only 5 records.
Please forgive me if I didn't call something the proper name. I'm very new to Access. Thank you! I tried to add screenshots, but I don't have enough reputation points.
I suspect that the form's underlying query (=RecordSource) is using the Value property of the multivalue field. If so, remove Value from the query.
view the query's SQL and look for the word .Value
remove the word Value and the period before it then re-run the query the results will change back to normal amount of records and so will your form or report.
I am fairly new to Access. I am trying to create a filter pre-report form. On this form, the user will be asked for a start and end date. He will also be given a list of Item names which are found in a different form/table and will have the ability to check off which items the report should filter on.
Do I need to use a subform for this? I tried one out, but I can't see how to add checkboxes, it seems to just give me a list and I can't modify the subform.
What I really think I need to do is to populate a checkbox list with all of the items in the other table. How exactly would I do this (if its really the best solution)?
You can use a regular form for this. You do not need to bind it to a table. Just drop 2 textboxes on the form, and as many checkboxes as you feel you need.
The report will be based on a query, which in turn will be based on this form. All the fields will be brought into the query and will reference the controls on the form.
For instance, let's say you have 2 textboxes on the form; one called txtStartDate and one called txtEndDate. The form will be called frmReportFilter. In the query that's driving the report, pull in your date column and in the Criteria put >=Forms!frmReportFilter!txtStartDate. This will pull in all records where your date field is greater than or equal to whatever is in the Start Date textbox. The rest will be referenced similarly.
How do I set up a table's field so that the listbox is filtered by that row's data?
I have a master table (TblMain) with 2 important fields: Client and Division. Currently, the Division field is set up as a simple Listbox that pulls from another table (TblDiv).
However, the Divisions are specific to each client with little overlap. My current basic setup doesn't make that distinction, so any division can be chosen for any client.
How do I set up Division so that the listbox is specific to that row?
I've tried doing an inner join within the row source (i.e. Select TblDiv.Div from TblMain Inner Join TblDiv on TblMain.Client=TblDiv.Client) but that doesn't seem to work, probably because I'm not referencing the Client value of the active row.
(I should add I'm not talking about Forms or Reports. Just the Table object)
Are you trying to add a look-up field to a table? This is almost never a good idea. Are you trying to filter a combobox on a continuous form? You cannot sensibly do this - any change will affect the appearance of every row, which is confusing to the user. There are work-arounds. For example, you can show a textbox for the Reference and a "Change reference" combo. This will avoid confusing users because the bound textbox will not update. You can set various properties of the change combo with conditional formatting to make it all prettier. Alternatively, you can use two subforms or a pop-up form to edit data.