I have to build an MS Access form that acts as a registration form for delegates of a conference. I have to print out a receipt acknowledging the delegate's details and payment and other details. I think I have to make a report for this. So I made a rough report containing the required fields and placed a button on the form that prints the report out. When I clicked on it for the first record, it displayed the details faithfully. However, when I navigated to the second record and did the same, it displayed the details of the first record again. What do I do? Also, how can I customise it to mimic a receipt's format? Like so:
"Received with thanks from Mr./Ms. , a sum of Rs." and so on and so forth?
You've probably attached the record source for the Report to the same table/query that you are using for the Form. When you open the Report, you'll actually have receipts for each record in the source table/query.
What I would do in this case, is add a filter to the Report, and filter the records to show the same record as is currently displayed on the form. You can do this when you open the Report. e.g.,
docmd.OpenReport "foo", acViewNormal, , "fooID = " & me.fooID
(note: you may have explicitly turn on filters in the report's parameters)
You can display a customised line like that by building up a string in the default valude for an unbound text box.
="Text" & "foo" & me.value & ""
Or you can set the text box's value on the fly, probably during the OnFormat event.
Or you can do that as part of the query you use to provided data to the report, and use a bound text box.
Related
I've got an Access Form with a combobox bound to a query that selects 2 fields. I managed to get the combobox showing up the query's second column by setting up in the combobox's Property Sheet the following: Column Number = 2 (with the first column width = 0); Bound Column = 1 (because it contains a value input for another query).
My problem is that when I open the Form, choose a value from the combobox and then save the Form as a Report, the combobox goes blank! In the Report I don't find the value previously selected for the combobox in the Form.
How can I fix it?
It appears you are looking to give the end user the ability to print what they see on the data entry form. But in access the printing functions are attached to reports. So we need a report that looks like the data entry form and some way to access the report from the data entry form. So add a print button or some such that will open the report. The report needs to look like the form so saving the form as a report is a good jump start but then some comboboxes don't show. Skip to the end for an explanation why. So we have to set the problem report comboboxes manually. One way is to pass parameters to the report when it opens:
Private Sub PrintButton_Click()
'look up DoCmd.OpenReport if you want to do something other than print preview
DoCmd.OpenReport ReportName:="ReportSavedFromForm", OpenArgs:=OriginalformComboBox.Value, View:=acViewPreview
End Sub
Private Sub ReportSavedFromForm_Load()
reportCombobox = Me.OpenArgs
End Sub
As to why the combobox is blank or stuck on the first value, according to the following link reports are not supposed to be used for editing data.
https://social.msdn.microsoft.com/Forums/office/en-US/14c6ec9a-53bd-4546-ba0e-597c41ca7cce/combo-box-drop-down-arrow-invisible-on-reports?forum=accessdev\
So the combobox dropdown arrow will not appear by design. I put this to the test in office 2016 and in the report header and report footer sections the combobox appears blank if the combobox is unbound. If the combobox is bound say to an ID the combobox behaves a little differently. It shows the first record but is just a textbox with no drop down arrow so only the first record ever shows. However in the details section while you still don't have the dropdown arrow the combo box still can be used to replace an id with a more friendly value
I have a MS access data base which has a form from which I want to open a report. There is a choice of 26 reports which all have different name which is a numeric value eg 221.1, 221.2 113.3, etc etc. I have an unbound field in the form which adds the values of four other bound fields and returns a number which should match one of the report names. I have called this unbound field "report Name". I want to add a button that is pressed which opens a report that has the same name as the value in the "report name" field so that if the value is 221.1 it will open report named 221.1 and so on...
I am not used to coding in access and generally rely on the built in commands, macros, wizards etc but in this case I don't think there is a suitable "wizard" to use. Any ideas or help on how I can do this would be gratefully received. I am working in Access 2013 but the data base was written in 2007 and transferred over.
You can get away with just a tiny bit of code in your button's click handler:
Private Sub MyButton_Click()
DoCmd.OpenReport Me![report Name]
End Sub
Add the code just like adding an embedded macro, but by choosing Code Builder instead of Macro Builder. The first and last line should already be there.
I'm trying to filter a report using an on-click button in a form. The form has a text box called MemberName, and I would like the report opened from clicking the button to only show records where the report's MemberName is the same as the form's MemberName. I used the OpenReport macro with the following WHERE condition:
WHERE = [MemberName] = Reports![ReportABC]![MemberName]
However, the report shown after clicking the button shows blank records. How can I fix this? I know I can alternatively build parameter queries directly related to the report in order to filter it, but I would very much like to just filter the report by using command buttons. Thank you.
You want to filter for a value on your form, so you need to refer to that. And WHERE is implied in the WhereCondition parameter, son don't include that.
It could look like this:
DoCmd.OpenReport "rptMember", View:=acViewPreview, _
WhereCondition:="[MemberName] = Forms![yourForm]![MemberName]"
I have a report (ReportX) that I wish to open from two different forms (FormA and FormB) in my database. I wish to do this because FormA and FormB address different aspects of my data, even if they ultimately get to the same output. ReportX is based on data from QueryX.
The problem I have is that QueryX would ideally filter the data based on the current RecordID in the current form. But I don't know how to accomplish this. I'd like to design QueryX so that the criteria for RecordID is essentially CurrentForm!RecordID, but research suggests that I cannot do this. Must I make separate but otherwise identical queries and reports for each form? Or is there a way to use VBA to define the query criteria when I click on the OpenReportX command button?
I already tried using the WHERE condition in the OpenReport command:
DoCmd.OpenReport "ReportX", acViewPreview, ,"RecordID = " & RecordID
but that did not display the results I wished. I need the report header to display/print for each RecordID and the page count in the page footer to reflect only the current/total pages of the RecordID in question. (In other words, if record 1 is one page, record 2 is two pages and record 3 is three pages, then ReportX, when displaying the first page of record 2, should say "Page 1 of 2" and not "Page 2 of 6.") So being able to display and print a single record properly using record filters would also solve my problem.
Which is the least cumbersome/most possible solution?
You should be able to accomplish this using the WHERE condition argument when you open a report:
DoCmd.OpenReport "rptName", acViewPreview, ,"RecordID = " & Me!RecordID
In the case where a I need more control over a Report's recordsource than what the Where condition argument can do for me, I will set the Reports RecordSource to be blank (after designing the report). Next I write code create the correct SQL statement in the Open Report button's Click event, followed by code to open the report and pass in the SQL as an opening argument for the report.
Private Sub cmdOpenReport_Click()
Dim sSQL as string
sSQL = "SELECT * FROM tblWhatever WHERE RecordID = " & Me!RecordID
DoCmd.OpenReport "rptReportName", acViewPreview, , , ,sSQL
End Sub
Then in the report's Open event I write code to set the recordsource:
Private Sub Report_Open(Cancel As Integer)
If IsNull(Me.OpenArgs) = False Then
Me.RecordSource = Me.OpenArgs
End If
End Sub
If neither of those accomplish what you want then you have an issue of a different sort. It's a little difficult for me to understand why you need All Records to show up in the header but only one record in the detail area. And how you expect to accomplish this. You might be best off trying to write a query first that gives you the exact results that your looking for so you know that it can be done.
As a side note, I actually use very few saved queries in my designs. It's not that there's anything wrong with using them, as the option is there for your convenience. I frequently use raw SQL on both forms and reports and set the RecordSource to the SQL on the Form or Reports Open or Load events.
Yes you can point to form data items in a query, and subsequently use that query in a report. The forms need to be open before the report runs. As far as having a header for each record, that is controlled in the settings of the report and how it displays the data.
In the Field, or Critera you can use the format:
[Forms]![frm_Process_Candidates]![QuestionTemplate]
Where frm_Process_Candidates would be the name assigned to your form, and QuestionTemplate is either the name of a control on your form, or a field from the data source of your form.
If you have a sub-form, there will be another [Form] call in the middle there.
[Forms]![frm_Dropdown_Admin]![frm_Dropdown_Admin_Detail].[Form]![text22]
Access should figure it out from there.
I'm trying to replicate a feature in the Access 2007 "Issues" template/example database. When you open up the 'Issues List' form, and click on an ID, it behaves like a hyperlink and opens up that record in another form.
How can I replicate this? I'm not a big fan of using the Access 'create macro' feature and would prefer to use the VBA editor if possible.
Thanks in advance for your help.
I didn't examine that template database, but your description sounds like something you can handle with DoCmd.OpenForm.
Say your form includes a text box named txtID which is bound to a numeric field, ID, in the form's record source. Create a VBA procedure for the text box's click event to pass the current ID value as the OpenForm WhereCondition parameter. (This assumes the record source of the next form also includes that numeric ID field.)
Private Sub txtID_Click()
Const cstrForm As String = "YourNextFormName" ' <-- change this
DoCmd.OpenForm cstrForm, WhereCondition:="[ID]=" & Me.txtID
End Sub
If the data type of the ID field is text rather than numeric, include quotes around the value in the WhereCondition.
WhereCondition:="[ID]='" & Me.txtID & "'"
What you want to do is first set the text field you're interested to a hyperlink. You do this by setting Display As Hyperlink in the Format tab of the Property Sheet or you can do this via vba as following (although it seems to be bugged visually i.e. clickable link but not displayed as such)
myTextBox.DisplayAsHyperlink = acDisplayAsHyperlinkOnScreenOnly
After you do that, create a Click event. In the subroutine you can run the code to open your form filtered with the record number (or appropriate argument)
DoCmd.OpenForm "myFormName", acNormal, , "[ID]=" & Nz([Id], 0)