Fastest way of looping in recordset - ms-access

I have a VB6 application. I have 2 recordsets having the same number of records (almost 50k). Now I have to loop 50k*50k *(number of fields). Can any one tell me the fastest way to do so?
Thanks in advance.

As others have pointed out it is not a good idea to do this client side but here are a few pointers for speeding up recordset access.
Open the recordset as forward only (adOpenForwardOnly) and if you are not writing then read only also.
Refer to the fields by number so instead of doing rs.Fields(“MyField”) you would use rs.Fields(0)
If you are writing back to the database then consider wrapping things up in a transaction to speed things up.
When looping use “Do until rs.EOF” instead of counting records.
Thats all I can think of for now but they should help a bit

There really is no fastest way to do this in vb6.
You'd use 2 for loops.
You might want to give us more details as to why you are pulling down 50k records (twice) and comparing each field. This is usually an indication that something needs to be done on the database side but was brought in to the client side to be solved.

If your two databases are the same and the only difference is the data, you could do something like this (pseudo-code):
SELECT t1.A, t2.A, t2.B, t2.B, ...
FROM t1
INNER JOIN t2 on t1.id = t2.id
WHERE (t1.A <> t2.A) OR (t1.B <> t2.B) OR ...
t1 and t2 would be your two tables. This isn't the most efficient but it would allow you to do the comparisons very easily. Also, you could get more complicated with what you show in the SELECT statement. Currently it is just a listing of both columns side by side.

Having clarified that you've got two Access databases you need to compare, the easiest is to link the two together and then compare with a query.
Right-click the white empty space, Link tables.
Locate you second DB, select the table in it.
Now you can write a query to compare the two. The data being compared is always up to date as it's being pulled through the link.

I have written code to compare and synchronize two data tables many, many times, and I've posted about it here on SO. The key is to use SQL to limit the results to the records that don't match, but the chief insight is to write your on-the-fly SQL ONE COLUMN AT A TIME. With a WHERE clause on each of your SQL statements, this will be much more efficient than any other comparison method.
Within Access, I've written this code to update one table from another. It assumes the tables have the same fields and that there's a PK field that actually identifies the same record in both tables. The code has a dependency on my SQLRun() function to actually execute the SQL, but that line could be replaced with CurrentDB.Execute if you don't want that.
Public Function UpdateTableData(ByVal strSourceTable As String, _
ByVal strTargetTable As String, ByVal strJoinField As String, _
ByRef db As DAO.Database, Optional ByVal strExcludeFieldsList As String, _
Optional ByVal strUpdatedBy As String = "Auto Update", _
Optional strAdditionalCriteria As String) As Boolean
Dim strUpdate As String
Dim rsFields As DAO.Recordset
Dim fld As DAO.Field
Dim strFieldName As String
Dim strNZValue As String
Dim strSet As String
Dim strWhere As String
strUpdate = "UPDATE " & strTargetTable & " INNER JOIN " & strSourceTable _
& " ON " & strTargetTable & "." & strJoinField & " = " _
& strSourceTable & "." & strJoinField
' if the fields don't have the same names in both tables,
' create a query that aliases the fields to have the names of the
' target table
' if the source table is in a different database and you don't
' want to create a linked table, create a query and specify
' the external database as the source of the table
' alternatively, for strTargetTable, supply a SQL string with
' the external connect string
Set rsFields = db.OpenRecordset(strSourceTable)
For Each fld In rsFields.Fields
strFieldName = fld.Name
If strFieldName <> strJoinField Or (InStr(", " & strExcludeFieldsList _
& ",", strFieldName & ",") <> 0) Then
Select Case fld.Type
Case dbText, dbMemo
strNZValue = "''"
Case Else
strNZValue = "0"
End Select
strSet = " SET " & strTargetTable & "." & strFieldName & " = _
varZLSToNull(" & strSourceTable & "." & strFieldName & ")"
strSet = strSet & ", " & strTargetTable & ".Updated = #" & Date & "#"
strSet = strSet & ", " & strTargetTable & ".UpdatedBy = " _
& STR_QUOTE & strUpdatedBy & STR_QUOTE
strWhere = " WHERE Nz(" & strTargetTable & "." & strFieldName & ", " _
& strNZValue & ") <> Nz(" & strSourceTable & "." & strFieldName _
& ", " & strNZValue & ")"
If db.TableDefs(strTargetTable).Fields(fld.Name).Required Then
strWhere = strWhere & " AND " & strSourceTable & "." _
& strFieldName & " Is Not Null"
End If
If Len(strAdditionalCriteria) > 0 Then
strWhere = strWhere & " AND " & strAdditionalCriteria
End If
Debug.Print strUpdate & strSet & strWhere
Debug.Print SQLRun(strUpdate & strSet & strWhere, dbLocal) & " " _
& strFieldName & " updated."
End If
Next fld
Debug.Print dbLocal.OpenRecordset("SELECT COUNT(*) FROM " _
& strTargetTable & " WHERE Updated=#" & Date & "# AND UpdatedBy=" _
& STR_QUOTE & strUpdatedBy & STR_QUOTE)(0) _
& " total records updated in " & strTargetTable
rsFields.Close
Set rsFields = Nothing
UpdateTableData = True
End Function

try to use the algorithm of sql., the left and right join., then apply it in vb..,
i also have the same problem with you but i try that solution and it works.., on first, it takes almost 3 hours the complete the query but when i apply the sql algo, it just takes few minis

Related

Use text from record to paste into an Access form controlbox

Based on a user's job ID number, I create a recordset of an ID with its different unit types (think pipe sizes) and unit (think footage of pipe). Each unit type record already has the name of the form textbox where the total footage goes in a different column. What I want to do is go through each recordset and plugin the footage for each unit type for that job ID number (that the user puts in a form).
Dim rst_UnitEntryCounts As Recordset
Set rst_UnitEntryCounts = CurrentDb.OpenRecordset("SELECT tbl_UnitTypes.UnitTypes_WeeklyTextBoxUserEntryForm, " _
& " tbl_PMEntry.PMEntry_Week_Ending, " _
& " tbl_UnitTypes.UnitTypes_CumalativeTextBoxUserEntryForm, " _
& " Sum(tbl_UnitEntry.UnitEntry_Unit_Count) AS SumOfUnitEntry_Unit_Count " _
& "FROM tbl_UnitTypes " _
& " INNER JOIN tbl_UnitEntry ON tbl_UnitTypes.UnitTypes_ID = tbl_UnitEntry.UnitEntry_UnitTypes_ID) " _
& " INNER JOIN (tbl_PMHeader " _
& " INNER JOIN tbl_PMEntry ON tbl_PMHeader.PMHeader_ID = tbl_PMEntry.PMEntry_PMHeader_ID) ON tbl_UnitEntry.UnitEntry_PMEntry_ID = tbl_PMEntry.PMEntry_PMHeader_ID " _
& "WHERE tbl_PMHeader.PMHeader_ID = " & num_PM _
& "GROUP BY tbl_UnitTypes.UnitTypes_WeeklyTextBoxUserEntryForm, " _
& " tbl_PMEntry.PMEntry_Week_Ending, " _
& " tbl_UnitTypes.UnitTypes_CumalativeTextBoxUserEntryForm ")
rst_UnitEntryCounts.MoveFirst
Do Until rst_UnitEntryCounts.EOF = True
[rst_UnitEntryCounts.UnitTypes_WeeklyTextBoxUserEntryForm] = SumOfUnitEntry_Unit_Count
rst_UnitEntryCounts.MoveNext
Loop
Exit Sub
image of what my query table looks like
Also, Im getting an error 3131 Syntax error in FROM clause as well.
Thanks in advance!
Finally figured out how to "place" a value (sum of units) in a textbox that varies based on criteria (unit type) in a form, where the name of the textbox is inside a record itself within my recordset. In case someone else has a similar question, here is how I did it:
Dim cntl As String
Dim frm As String
Dim rst_UnitEntry As Recordset
frm = "frm_UserEntry"
Set rst_UnitEntryCounts = CurrentDb.OpenRecordset("SELECT...)
If rst_UnitEntryCounts.RecordCount <> 0 Then
rst_UnitEntryCounts.MoveFirst
Do Until rst_UnitEntryCounts.EOF = True
If rst_UnitEntryCounts![UnitTypes_CumalativeTextBoxUserEntryForm] <> "" Then
cntl = rst_UnitEntryCounts![UnitTypes_CumalativeTextBoxUserEntryForm]
Forms(frm).Controls(cntl) = rst_UnitEntryCounts![SumOfUnitEntry_Unit_Count]
End If
rst_UnitEntryCounts.MoveNext
Loop

Why doesn't this DAO recordset query return any results?

I am working on an Access 2007 database and I have set up a DAO recordset query, however, it is not returning any results. It does not throw up any errors, just no results. Me.ProID is a text field, it includes letters and numbers. I think it has something to do with the text field, maybe the placement of quotations.
Dim contractSQL As String
Dim contractDB As DAO.Database
Dim contractRS As DAO.Recordset
contractSQL = "SELECT Top 1 ContractName, ItemDescription, Price FROM ContractPricing WHERE AccountNo = " & Me.Parent.[AccntNumber] & " AND PartNo = " & """ & Me.ProdID & """ & " ORDER BY Price Asc"
Set contractDB = CurrentDb
Set contractRS = contractDB.OpenRecordset(contractSQL)
Debug.Print contractRS.RecordCount
That string concatenation is likely wrong. " & """ & Me.ProdID & """ & " should almost certainly be '" & Me.ProdID & "'
I don't know if you're referring to this:
contractSQL = "SELECT Top 1 ContractName, ItemDescription, Price FROM ContractPricing WHERE AccountNo = " & Me.Parent.[AccntNumber] & " AND PartNo = " & Me.ProdID & " ORDER BY Price Asc"
I'm not sure if this would help you. I'm also new to this. But hopefully it will.

Opening a recordset (rs.openrecordset)

Guys is there any harm in not using rs.openRecordset after a query string in VBA?
I have the following code and I want to know if this will cause any problems.
Since I'm using strSQL3 in strSQL4, do I need to open strSQL3 using e.g. rs.openrecordset?
strSQL3 = "SELECT DISTINCT SUBQUERY1.FullName, SUBQUERY1.FirstNames, SUBQUERY1.Surname, SUBQUERY1.Company, SUBQUERY1.EmailAddress,& _
& " SUBQUERY1.In_Email, iif(IsNull([SUBQUERY1].[In_Email]) AND IsNull([SUBQUERY2].[Company]),Null,'Email/Company') AS In_Company" _
& " FROM (" & strSQL1 & ") AS SUBQUERY1 LEFT JOIN (" & strSQL2 & ") AS SUBQUERY2 ON SUBQUERY1.Company = SUBQUERY2.Company"
strSQL4 = "SELECT SUBQUERY3.In_Company" _
& " FROM (" & strSQL3 & ") AS SUBQUERY3 WHERE (((SUBQUERY3.In_Company)='Email/Company'))"
Set rs4 = dbs.OpenRecordset(strSQL4)
rs4.MoveLast
rs4.MoveFirst
RsCount = rs4.RecordCount
No problem. Openrecordset query data from database as you asked him by SQL string. If you don`t need to access results of strSQL3 in sub you have no need to open rercordset.

VBA Access - Multiple Tables count by date

We'd like to count from an Access database that has multiple tables - about 50.
We need to count from 1 column in each table that is 'QCPASS' This is a check box - if a product passed the box was checked if failed then not. We need to count both for EACH table, also allowing the user to specify a date range from a date column that exists in every table.
I've tried this with a query but I am told the query is unable to select, count and do the date range. Any VBA help would be great.
Exporting to Excel would be great, but any results would be fine. Here is the query I created that counts in a column from each table passes and failures. I can't iterate with a query either, so VBA seems the way to go:
SELECT "Table1" , Count('qcpass') AS column
FROM 5000028
GROUP BY [5000028].qcpass
union
SELECT "Table2",count('qcpass')
FROM 5000029
Group By [5000029].qcpass;
You can traverse the full TableDefs collection in your database, and create a query using VBA.
A word of warning: The TableDefs collection has the Access database system tables, so you need to skip this. A way I suggest you is to check for a specific table name prefix (it is noted in the code below).
public sub createMyBigUnionQuery()
dim db as DAO.database(), tbl as DAO.tableDef
dim strSQL as string, i as integer
set db = currentdb()
i = 1
for each tbl in db.TableDefs
if left(tbl.name, 1) = "5" then ' Check for a table name prefix
if i = 1 then
' The final spaces are important
strSQL = "select '" & tbl.Name & "' as table, count(qcpass) as column " & _
"from [" & tbl.Name & "] " & _
"group by qcpass "
else
' The final spaces are important
strSQL = strSQL & " union all " & _
"select '" & tbl.Name & "' as table, count(qcpass) as column " & _
"from [" & tbl.Name & "] " & _
"group by qcpass "
end if
i = i + 1
end if
next tbl
db.createQueryDef "qryYourFinalQuery", strSQL
db.close
exit sub
Notice that you can define any valid query you want. Take this as a hint, and tweak it to fit your specific needs.
Hope this helps you
Adressing #HansUp comment, if you need to filter your data by date, you have two options:
Include the where condition on every select created by the procedure
Include the date field in your query and group by it, and create a second query to filter the data you need from the created query.
I would personally go with option 1, and here is a sample code:
public sub createMyBigUnionQueryWithDates(d0 as date, d1 as date)
dim db as DAO.database(), tbl as DAO.tableDef
dim strSQL as string, i as integer
set db = currentdb()
i = 1
for each tbl in db.TableDefs
if left(tbl.name, 1) = "5" then ' Check for a table name prefix
if i = 1 then
' The final spaces are important
strSQL = "select '" & tbl.Name & "' as table, count(qcpass) as column " & _
"from [" & tbl.Name & "] " & _
"where rowDate between " & cDbl(d0) & " and " &cDbl(d1) & " " & _
"group by qcpass "
else
' The final spaces are important
strSQL = strSQL & " union all " & _
"select '" & tbl.Name & "' as table, count(qcpass) as column " & _
"from [" & tbl.Name & "] " & _
"where rowDate between " & cDbl(d0) & " and " &cDbl(d1) & " " & _
"group by qcpass "
end if
i = i + 1
end if
next tbl
db.createQueryDef "qryYourOtherFinalQuery", strSQL
db.close
exit sub
The reason I use cDbl(d0) is because Access dates are sensitive to regional settings, and I've had a lot of headaches dealing with it. Access (and many other Microsoft products) store dates as floating-point numbers (the integer part is the date, and the decimal part is the time).
Another word of warning: If your dates don't include time, then the between condition will work. But if they do include time, then I recommend you change the where condition to this:
"where rowDate >= " & cDbl(d0) & " and rowDate < " & cDbl(d1 + 1)"

In Access find a random record (true random)

what I'm trying to do is everytime the program opens the image on a form is different. So I have a simple table with 2 columns ID and ImagePath, how do I create the code so a random record(ImagePath) is chosen, on a form load event or something similar? Rnd is no good, as it will be the same image everytime the database is reopened.
Thanks!
Try calling Randomize once -- before the first time you call Rnd. As, the help topic for Rnd says, "Before calling Rnd, use the Randomize statement without an argument to initialize the random-number generator with a seed based on the system timer."
Rnd is no good?
Option Compare Database
Option Explicit
Sub Test()
Randomize
Dim x As Integer
'Print the first field of a 100 random records
For x = 0 To 100
CallRandomRecord
Next x
End Sub
Sub CallRandomRecord()
Dim rs As DAO.Recordset
Dim recordCount As Long
Dim randomRecord As Long
Set rs = CurrentDb.OpenRecordset("SELECT * FROM MyTable")
rs.MoveLast 'To get the count
rs.MoveFirst
recordCount = rs.recordCount - 1
randomRecord = CLng((recordCount) * Rnd)
rs.Move randomRecord
Debug.Print "Random Record No:" & randomRecord & " Field 1: " & rs.Fields(0)
End Sub
I wrote a couple functions of my own to return a random record and then timed them along with the other solutions offered here. Both of mine beat the Harkins method, but neither of them could touch #ray023's (slightly modified for benchmarking) solution. #ray023's solution is also arguably the simplest. Take that Susan Harkins!
Here's the code. You can copy it and paste into a standard module to test on your data. You just need to change the three constants at the top of the TimeThem module:
Private Declare Function GetTickCount Lib "kernel32" () As Long
Sub TimeThem()
Const Loops As Integer = 10
Const TblName As String = "Batches"
Const FldName As String = "BatchName"
Const IndexFld As String = "BatchID"
Dim i As Integer, s As Long, dummy As Variant
s = GetTickCount
For i = 1 To Loops
dummy = HarkinsRandom(TblName, FldName)
Next i
Debug.Print "Harkins:"; GetTickCount - s
s = GetTickCount
For i = 1 To Loops
dummy = RandomRecord(TblName, FldName)
Next i
Debug.Print "RandomRecord:"; GetTickCount - s
s = GetTickCount
For i = 1 To Loops
dummy = RandomRecordWithIndex(TblName, FldName, IndexFld)
Next i
Debug.Print "WithIndex:"; GetTickCount - s
s = GetTickCount
For i = 1 To Loops
dummy = CallRandomRecord(TblName, FldName)
Next i
Debug.Print "CallRandom:"; GetTickCount - s
End Sub
Function HarkinsRandom(TblName As String, FldName As String)
Dim rs As DAO.Recordset
Set rs = CurrentDb.OpenRecordset(" SELECT TOP 1 " & FldName & _
" FROM " & TblName & _
" ORDER BY GetRandomValue(" & FldName & ")", _
dbOpenForwardOnly)
HarkinsRandom = rs(0)
End Function
Public Function GetRandomValue(fld As Variant)
Randomize
GetRandomValue = Rnd(1)
End Function
Function RandomRecord(TblName As String, FldName As String)
Dim NumRecs As Long, RecNum As Long
Dim SQL As String, SubSQL As String, rs As DAO.Recordset
Dim IndexFld As String
Randomize
NumRecs = CurrentDb.OpenRecordset("SELECT Count(*) FROM " & TblName, dbOpenForwardOnly)(0)
RecNum = Int(Rnd() * NumRecs + 1)
SQL = " SELECT TOP 1 " & FldName & _
" FROM (" & _
" SELECT TOP " & RecNum & " " & FldName & " " & _
" FROM " & TblName & _
" ORDER BY " & FldName & ")" & _
" ORDER BY " & FldName & " DESC"
Set rs = CurrentDb.OpenRecordset(SQL, dbOpenForwardOnly)
RandomRecord = rs(0)
End Function
Function RandomRecordWithIndex(TblName As String, FldName As String, _
Optional IndexedFieldName As String)
Dim NumRecs As Long, RecNum As Long
Dim SQL As String, SubSQL As String, rs As DAO.Recordset
Dim IndexFld As String
Randomize
NumRecs = CurrentDb.OpenRecordset("SELECT Count(*) FROM " & TblName, dbOpenForwardOnly)(0)
RecNum = Int(Rnd() * NumRecs + 1)
If Len(IndexedFieldName) = 0 Or IndexedFieldName = FldName Then
SQL = " SELECT TOP 1 " & FldName & _
" FROM (" & _
" SELECT TOP " & RecNum & " " & FldName & " " & _
" FROM " & TblName & _
" ORDER BY " & FldName & ")" & _
" ORDER BY " & FldName & " DESC"
Else
SQL = " SELECT TOP 1 " & FldName & _
" FROM (" & _
" SELECT TOP " & RecNum & " " & FldName & ", " & IndexedFieldName & _
" FROM " & TblName & _
" ORDER BY " & IndexedFieldName & ")" & _
" ORDER BY " & IndexedFieldName & " DESC"
End If
Set rs = CurrentDb.OpenRecordset(SQL, dbOpenForwardOnly)
RandomRecordWithIndex = rs(0)
End Function
Function CallRandomRecord(TblName As String, FldName As String)
Dim rs As DAO.Recordset
Dim recordCount As Long
Dim RandomRecord As Long
Set rs = CurrentDb.OpenRecordset("SELECT " & FldName & " FROM " & TblName)
rs.MoveLast 'To get the count
rs.MoveFirst
recordCount = rs.recordCount - 1
RandomRecord = CLng((recordCount) * Rnd)
rs.Move RandomRecord
CallRandomRecord = rs(0)
' Debug.Print "Random Record No:" & randomRecord & " Field 1: " & rs.Fields(0)
End Function
And here are the results of the test running against a table with about 50,000 records (it's a locally linked Jet table; ie, it's in an .mdb on the same computer as where I ran the test):
Harkins: 4461
RandomRecord: 2528
WithIndex: 1918
CallRandom: 172
Harkins: 4150
RandomRecord: 2278
WithIndex: 2043
CallRandom: 47
CallRandom: 63
WithIndex: 2090
RandomRecord: 2324
Harkins: 4197
CallRandom: 46
WithIndex: 1997
RandomRecord: 2169
Harkins: 4150
I ran it four times reversing the order after the first two to account for potential caching advantages. As you can see, my two functions ran about twice as fast as the Harkins solution, but #ray023's solution was at its slowest more than 25 times faster (and at its fastest nearly 100 times faster).
But by all means, benchmark against your own data.
See this article by Susan Harkins on TechRepublic: http://www.techrepublic.com/blog/howdoi/how-do-i-retrieve-a-random-set-of-records-in-microsoft-access/149
I used her GetRandomValue function in this query, which returns a different record each time.
SELECT TOP 1 f.id, GetRandomValue(f.id) AS rnd_value
FROM tblFoo AS f
ORDER BY 2;
The function:
Public Function GetRandomValue(fld As Variant)
Randomize
GetRandomValue = Rnd(1)
End Function
Caution: This approach requires running a function against every row of the table. It may be tolerable for small to medium tables. But you should not use it with very large tables.
I may be too simple to understand the problem, but it seems to me that if you want to retrieve a single random image, then all you need to do is generate a single random number that somehow keys into the table of images available to you. If there are 100 images to choose from, you want a random number from 1 to 100.
So, you generate that number:
Round(100 * Rnd(), 0)
...and then you use that to retrieve the image. If the table of images has an Autonumber PK, you could just use that, and it would be VERY FAST. If your image is in a subform, you could set the LinkMaster to the literal PK value and that would retrieve the image for you.
On the subject of Randomize(), I can't seem to get it to repeat when I call Rnd() in the Immediate window, so I'm not sure if it's needed.
But it all seems like a very simple operation to me, one that may not require any SQL or the use of a recordset. If you go the recordset route, I'd recommend opening it once and persisting it and then navigating it each time you need it, rather than opening it repeatedly each time you need a new image. But if I were doing this, I'd make things as simple for myself as possible and go the Autonumber PK route for the images. If you wanted to do it in SQL, that would be:
SELECT Images.ID, Images.Path
FROM Images
WHERE Images.ID = Round(100 * Rnd(), 0)
Obvoiusly, you'd change 100 to an appropriate number. If you need Randomize(), then replace the direct Round(100 * Rnd(), 0) with a function that calls Randomize() and then returns Round(100 * Rnd(), 0).
But maybe I'm missing some important details that makes this much more complicated than I seem to think it is.