I am trying to design a form where I can select multiple records and on button click open the report with the selected records IDs.
I am thinking maybe make a continuous form with an added unbound check box control where the user selects the appropriate records they want to display in the report. I am unsure how to later read this into a do.cmd OpenReport criteria property.
If there is an easier way to this please let me know.
Take a look at http://support.microsoft.com/kb/135546 or http://allenbrowne.com/ser-50.html. Another approach you could take is create a temporary table that contains a single field for your record ID. Using the code from the links, fill the temporary table with the record IDs that have been selected. Then all you need to do is change the query that drives your report to do an inner join with the temporary table.
Can you add a column to your dataset where they can determine which rows to print? You could add a printMe Y/N column, for example, and then use that field value to limit the rows for the report.
Related
I want to create a form populated with data from two tables, say table A and table B. The data from table A refers to a single row in A but the data that I have to retrieve from B is several rows long. I succeeded in doing so by setting up an unbound form and running a SQL JOIN query to fetch the appropriate data in VBA.
Then with VBA I was able to distinguish the data from the multiple rows in B.
Is it possible to achieve the same with a bound form so that I save myself from excessive coding? I can't figure out a way to populate my controls in the form with data from the rows in B.
If I understand you correctly, your two tables are related, that is, you search in B based on a value on A. If that's the case, the usual solution in access is to use a main form and a subform inside the main form. Then you link the two. When you insert the subform, a wizard will appear asking for the relation. You set up the columns that are common in the two tables, and everything works, usually. You can anyway add the relation later.
I just started to use Access with vba. I have table with roles, years and its workload of each role in this specific year. Each record in the table is IDRole, IDYear,Workload (number).
I display the table in a form doing a crosstab table where the years are in the columns and the roles in the rows. The number of years can increase.
My problem is when I add new years and display in the columns, it doesn't appear in the form so I have to select from the field list manually but I would like to know if there is any way in VBA that when the form is load, automatically appears the new columns (years).
I misunderstood your situation. Your form's crosstab data source is actually a table instead of a query. And as you add columns to that table, you want the new columns to automatically appear in the form when you next open the form.
In that case, use the approach described below, but where I selected a query (Query.qryFoo2) in the Source Object dropdown, choose your table ... Table.YourTableName ... in that dropdown.
The last 2 paragraphs below apply whether your data source is a table or query.
If you have your crosstab query saved as a named query, you can use it as the Source Object for a subform control.
Then when you switch from Design to Form View, the query results will be displayed in Datasheet View within the subform control.
As the number of columns changes over time, that Datasheet View can "automagically adapt" to display them ... the same as if you opened the named query directly in Datasheet View.
As far as I'm aware, there is no other reasonably simple way to accomplish what you want. If this suggestion is not suitable, you can explore programmatically adding bound data controls to your existing form after examining the set of fields the query currently returns. But that is way too much effort IMO.
I have exactly the same issue, I have a form which I use to show a Query, And I can't anticipate the number of columns from the query.
I found the same topic on other pages, and for the moment the only way I found is to build an excel file based on the query.
Another way also is maybe to directly open the crossTab query using vba.
I am fairly new to Access. I am trying to create a filter pre-report form. On this form, the user will be asked for a start and end date. He will also be given a list of Item names which are found in a different form/table and will have the ability to check off which items the report should filter on.
Do I need to use a subform for this? I tried one out, but I can't see how to add checkboxes, it seems to just give me a list and I can't modify the subform.
What I really think I need to do is to populate a checkbox list with all of the items in the other table. How exactly would I do this (if its really the best solution)?
You can use a regular form for this. You do not need to bind it to a table. Just drop 2 textboxes on the form, and as many checkboxes as you feel you need.
The report will be based on a query, which in turn will be based on this form. All the fields will be brought into the query and will reference the controls on the form.
For instance, let's say you have 2 textboxes on the form; one called txtStartDate and one called txtEndDate. The form will be called frmReportFilter. In the query that's driving the report, pull in your date column and in the Criteria put >=Forms!frmReportFilter!txtStartDate. This will pull in all records where your date field is greater than or equal to whatever is in the Start Date textbox. The rest will be referenced similarly.
Here is my problem and I do not know where and how to start to search about this.
In a MS Access database users will have a list of records returned from a query. Let's say employees which are active (employed). This table has a related table let's say departments (related through departmentID in both table).
What I want to do is to make form (or something else which would do the same job), where user will select some records (probably with checkboxes associated with each record) and there will be a single combobox with department names. When user selects a department name, its departmentID should be saved into departmentID field of these records.
I have created a form with a query of active employees (form with multiple items). And put an extra field in Detail section with a checkbox. In Form footer I have a combobox with Department names and IDs (not shown to user), and a button to save values.
I have to now figure out, how to select all rows/records with a checked checkbox and update them. I am by the way familiar with VB and SQL.
I would appreciate any idea/knowledge on how to solve this.
An extra field in the Detail section won't help you if you don't link it with a data field in the displayed table. If you can do that, then you have simply to make a VBA function to update all selected rows, and refresh the recordset.
If you cannot modify your table, you'll have to create a new table with just the key columns of your master table, and manage it via VBA. Better to use the first option if you can, it pollutes your schema, but in most cases that won't be a problem for an Access database.
How do I set up a table's field so that the listbox is filtered by that row's data?
I have a master table (TblMain) with 2 important fields: Client and Division. Currently, the Division field is set up as a simple Listbox that pulls from another table (TblDiv).
However, the Divisions are specific to each client with little overlap. My current basic setup doesn't make that distinction, so any division can be chosen for any client.
How do I set up Division so that the listbox is specific to that row?
I've tried doing an inner join within the row source (i.e. Select TblDiv.Div from TblMain Inner Join TblDiv on TblMain.Client=TblDiv.Client) but that doesn't seem to work, probably because I'm not referencing the Client value of the active row.
(I should add I'm not talking about Forms or Reports. Just the Table object)
Are you trying to add a look-up field to a table? This is almost never a good idea. Are you trying to filter a combobox on a continuous form? You cannot sensibly do this - any change will affect the appearance of every row, which is confusing to the user. There are work-arounds. For example, you can show a textbox for the Reference and a "Change reference" combo. This will avoid confusing users because the bound textbox will not update. You can set various properties of the change combo with conditional formatting to make it all prettier. Alternatively, you can use two subforms or a pop-up form to edit data.