I created a form in access that populates a table, TABLE1 which pulls information from different tables for example, the database is supposed to capture trouble calls that come in from different sources, there are fields like: location, division, line, date, employee, employee id, comments, etc.
On my form, the location, division, and line come from TABLE2 (I have the location in the form of a combo box with a drop down listing all the locations); the employee and employee id come from TABLE3 and the user inputs the date and comments. All of this information gets saved into TABLE1 except for the division, line, and employee id because I don't need to save them into TABLE1 as I have created a query to pull all the information together.
When the user chooses "location" I would like the division and line fields to automatically populate on the form but not be available for the user to update (because I don't need it to be inputted into TABLE1) I just want the user to be able to see the it.
Is this possible? Thank you.
Set the Row Source (the query) of your combobox to include Location, Division and Line (in that order).
Then, set the Control Source of your textbox where you want to display the Division to be
=[LocationComboBox].[Column](1)
and the Control Source of the textbox where you want to display the Line to be
=[LocationComboBox].[Column](2)
Change the LocationComboBox to match the name of your combo box.
You will probably also want to set the Enabled property of your Textboxes to False so users don't try to edit the Division and Line.
Related
I have a table [inventory] with inventory items, and a bunch of columns with different information for those. Mainly, part#, description, price. I am trying to create both a purchase order form [POForm] and, and a inventory transactions form [TransactionsForm], but that one thing I've been stuck on is getting a combo box look up I use to select the part# from [inventory], to also fill my fields for description, and price for that item in my form. I need the fields that are filled to be able to have formula's run off of them, and the information to be saved into the table for that form [TransactionsTable], [POTable].
I've tried making my part# combo box include the fields for the description and price, and using =[part#].[column](x) in the other fields as a lookup, and it looks right visually, but that is apparently just a visual of that data, but technically the field is still blank, because those other fields remain empty in the table for that form, and I am not able to run a formula off the price.
As per my understanding and please correct me if I am wrong. you have a form that shows your inventory data Part# Description & price. This form has a combo box that allows you to select a particular part # to view its related record data description and price.
Now you want to click a command button after selecting a particular part # to update your transaction form and POtable.
1.you have to create a query,
2.insert the inventory table in it
3.select append from the query type in the ms access ribbon
4.a window will appear, choose the transaction table as the destination table to append to.
5.double click on the fields that you want to retrieve its data from the inventory table
6.then in the table below in the query itself in the "append to" row you will find drop-down menu including all the fields from the transaction table. choose the corresponding fields. note if the fields have the same name in both tables access will do it automatically.
7.in the criteria row type the following [Forms]![Inventory Form Name]![the name of the field in the form]. do that for each field in the happen query.
8.save the query and name it
9.go-to design view in your inventory form and create a command button, in the click on event creat macro of the following: openquery-->type the append query name
10.save and close macro builder
11.open your form, select part#, click on the button
12.access will ask you to confirm appending process. click ok/yes
13.check your transaction table to confirm that the append process was successfully performed
14.Tip if you do not want the confirmation msg of append to appear, in the click on event go to the macro builder and choose in the ribbon show all actions then in the first line of the macro builder insert setwarnings - NO
the same is to be applied for the POtable.
Anyways, I hope you find this clear and helpful but I have only one concern you do not have to append part description and price in transaction and PO tables as you already have this data in your database in the inventory table. Generally speaking no need to include the same information in multiple tables otherwise you are not benefitting from the idea of a relational database.
I hope I addressed your inquiry.
I'm new to access, and I have been able to find a solution for most of the hiccups I have experienced with MS Access, but I cannot get a combo box in a form to function properly.
I have tried unbounding it, but then it does not update the corresponding field in the query the form is based on. I have tried to bound it to the EmployeeID, but then cannot select the Employee in the combo box because EmployeeID is an autonumber field.
If anyone can offer me any advice on how to get this to function properly, it would be greatly appreciated. Also, the basic intent of the form is to allow an employee to select their name, enter a date, and check the appropriate boxes. All of the other values function properly, but I do not want the Employee table to change every time a maintenance log is created weekly...
I hope I explained everything well enough. Attached below is a copy of the database.
Maintenance Log Database
You have to set up the combo box with a row source that contains both the Employee ID and the Employee Name. Use Employee ID as the bound column. Then in the display properties set columns to 2 and column widths to 0;1 (assuming you set your row source so that Employee ID is column 1 and Name is column 2).
This way your combo box displays the name but it actually binds to and uses the ID.
I am trying to create a report putting a field called contact which has the name of a person. This name is linked directly to another table where I keep all the contacts.
For some strange reason, when I include this name (which in query view displays as the name of the contact), instead of the name appearing, the unique ID number is shown on my report.
As mentioned in the article cited in the above comment, you can use a Combo Box control on your report to do the lookup for you. To see how this can be done, create a new report based on the table containing the lookup field, then drag and drop that field onto the report. That will create a Combo Box control with properties that look something like this:
Row Source: SELECT [Clients].[ID], [Clients].[LastName] FROM Clients;
Bound Column: 1
Column Count: 2
Column Widths: 0";1"
You could use a similar Combo Box control on your actual report to display the client's name rather than their numeric ID value.
Another alternative would be to change the Control Source of the report's Text Box control to have it do a DLookUp() on the table. If the lookup field is named [client] then changing the Control Source of the Text Box to something like
=DLookUp("LastName","Clients","ID=" & [client])
would also work.
I wanted to add to the great answer by Gord:
When using a "web" database (started in Access 2007 I think), you cannot change a report's fields to ComboBox style, nor can you use DLookUp(). (web databases lack a ton of features)
The workaround for this, if you want to create a Web-Report that uses lookup fields, is to create a Web-Query first based on your Web-Table (all the Web-* stuff has a www planet icon over the logo, if you create a new Web-DB in Access 2007+ you'll see what I mean)
So, instead of Table -> Report, you'll have to do W-Table -> W-Query -> W-Report.
Then, the only thing you need to customize to get the data right is the W-Query. Start by trying to reproduce the look in the query to match what you want users to see in the report. Note that here in the query, lookups will work fine (instead of the unique ID's, you get field names like you want). However, this will not carry over to the report. To do that, you gotta get the actual text field name you want into the query:
You should already have one table in your query; start by adding the table that your first lookup field points to. For example, the table I want to print is called Stock_Boards, and it has a lookup field called PCBID_lookup that points to the table Stock_PCBs.
Since you're using lookup fields, there should already be a relationship line between the two tables when you add the second one. If there isn't, something has gone horribly wrong.
Now, see how that line connects two fields on the two different tables? For example, I've got my PCBID_lookup field on my Stock_Boards table, which connects to the ID field on my Stock_PCBs table. If I created a report from this now, PCBID_lookup would be a number, a number that correlates to the ID of a record on Stock_PCBs.
To fix it, I will add the name field I want to show up on the report. In my example, that happens to be a Part Number, rather than the ID. I add the PartNumber field from my Stock_PCBs table to the query, and remove the PCBID_lookup field of the Stock_Boards table from my query.
Since PartNumber is what I want to show up on my report, it effectively replaces the original field (PCBID_lookup)
Repeat for all lookup fields you want in your report.
I had 1 more: I removed the Status field of the Stock_Boards table (which was an ID/Lookup) and added the 'Status' field from the Status table (which was the actual text name)
When finished, your query should look exactly how you want the data to appear, without any special tricks or asking Access to do something unnatural. Save your query, and create a web-report from it. Done!
I have 2 related tables.
Invoice (fields: number, buyer, supplier, etc.)
Company - all buyers and suppliers (fields: name,etc.)
Buyer ans supplier fields on invoice are referencing same field (company_id from company table)
On invoice form, I choose supplier ID from dropdown list and also buyer ID from dropdown list.
Task: To make the form little bit readable, I would like to automatically display a name of company after selecting company id in both fields.
What I did:
I manually dragged the company name field to the form and wizard asked me which field I would like it to connect to (byuer or supplier), so I got 1 field working. How to create another field that shows company name? If I drag another instance of company name, wizard does not show so I can set it up and I can not find anywhere setting for that. Thank you for help.
I think the best way is the following:
Create a lookup query: Create a new query similar to this “SELECT CompanyId, CompanyName FROM t_Companies ORDER BY CompanyName;” and save it as “ql_Companies”
Edit your Invoice table. For both your fields Buyer and Supplier do the following: Click on the field and select Lookup in the filed properties. Set the following properties: Change Display Control = Combo Box, Row Source = ql_Companies, Column Count = 2, Column Width = 0;5 and save the table.
Now when you create a new form based on your Invoice table the field will be automatically shown as a combobox.
You can also do all this manually on an existing form but then the combo box will only show on this one form. If you prepare the underlying table with lookup queries then this will work in all queries and forms automatically without additional work.
I am trying to make a form for a very typical scenario: a customer makes an order. The customer might be new or returning. I have created an Access database with two tables: Job and Customer (linked by the primary key 'customer no'). The form I wish to create looks like this:
The customer table data is highlighted.
When the customer's name is beginning to be typed in, I want to see an updating list suggesting possible customer matches. If the customer happens to be returning, I can click on one of the drop-down options and have all other customer fields auto-complete.
What is the best way to create such a form?
I tried to achieve this using a comboBox and some code. However, if I use this method, the comboBox does not allow me to enter a customer name which isn't already in the customer's table. So I can't enter new customer details.
Ideally, this auto-complete/suggestion should work for all customer fields, such as phone number (in case the phone number is the only know customer info).
You could use a combobox which has LimitToList set to false, allowing entry of data not already defined in the combobox's rowsource; With this approach you would define a not-in-list event handler for the combobox to open a popup form for adding a new customer, ideally pre-initialised with the customer name just entered, and when data is saved in that form, control returns to this form, requeries the combobox (as it's contained data is now out of date), re-locks the customer just added, and fires it's after update event to display all the relevant customer-related fields appearing on this form.
However whether this is appropriate or not depends to some extent on the quantity of data that you have. If you've more than say 10000 customers in the database, I'd recommend instead having an elipsis (...) button beside customer name which opens a popup search screen, and provides whatever search options seem best (name, number, city, etc) for the entity being searched, a textbox, and find + add buttons; With huge data quantities you might also want to provide a means to prevent searching for matches (especially by multiple users across a busy network) where there is less than say 4 characters in the textbox, to improve performance.
You'd then use the text_changed event on the textbox to retrieve the data in the database which starts with the text currently existing in the textbox, and display this in a datasheet; The user can then either click Find or double-click the datasheet to select a customer which you then return to the calling form, probably by either a call to a public sub, or setting a tag value on that form - or click Add to add a new customer and invoke logic similar to the above.