I'm planning a database who has a couple of tables who contain plenty of address information, city, zip code, email address, phone #, fax #, and so on (about 11 columns worth of it), a table is an organizations table containing (up to) 2 addresses (legal contacts and contacts they should actually be used), plus every user has the same information tied to him.
We are going to have to run some geolocation stuff on those addresses too (like every address that's within X Kilometers from another address).
I have a bunch of options, each with its own problem:
I could put all the information inside every table but that would make for tables with a very large amount of columns which I'd have problems indexing, and if I change my address format it'll take a while to fix it.
I could put all the information inside an array and serialize it, then store the serialized information in one field, same problem with the previous method with a little less columns and much less availability through mysql queries
I could create a separate table with address information and link it to the other tables either by
putting an address_id column in the users and organizations table
putting a related_id and related_table columns in the addresses table
That should keep stuff tidier, but it might create some unforeseen problems with excessive joining or whatever.
Personally I think that solution 3.2 is the best, but I'm not too confident about it, so I'm asking for opinions.
Option 2 is definitely out as it would put the filtering logic into your codes instead of letting the DBMS handle them.
Option 1 or 3 will depend on your need.
if you need fast access to all the data, and you usually access both addresses along with the organization information, then you might consider option 1. But this will make it difficult to query out (i.e. slow) if the table get too big in mysql.
option 3 is good provided you index the tables correctly.
Related
I have an application in which I register a user using only their email and password. Then later on, they fill in their profile, which includes their personal information such as numbers, address, the hours they work during the week, etc.
I'm confused now whether to store all that data in the same table or to have the following:
users (for authentication), persons (for the profile), address (for um, addresses), numbers (you get the gist).
I would like to know a DBA's input on this. How would you design this database for a userbase of 500 people, give or take. Are there going to be problems in the long run if I keep all the fields - around 30 right now - in the same table?
It is a good idea to separate site-used data from invoicing data.
When you are displaying a homepage after your user logs in, you usually want to display username and avatar. Also, you use email and other account info to log in. That is probably some stuff you want to keep handy all the time. Move it into one table then.
Addresses (invoice, delivery, etc.) and phone numbers are usually stored separately, as you only need those when placing an order.
Rule of thumb: keep column count under 30, read as few tables as possible. Of course you should design properly (never mix entities, etc.), but this rule is a simple check that you are not creating something awful.
I hope someone can help me with this:
I have a simple query combining a list of names and basic details with another table containing more specific information. Some names will necessarily appear more than once and arbitrary distinctions like "John Smith 1" and "John Smith 2" are not an option, so I have been using an autonumber to keep the records distinct.
The problem is that my query is creating two records for each name that appears more than once. For example, there are two clients named 'Sophoan', each with a different id number, and the query has picked up each one twice resulting in four records (in total there are 122 records when there should only be 102). 'Unique values' is set to 'yes'.
I've researched as much as I can and am completely stuck. I've tried to tinker with sql but it always comes back with errors, I presume because there are too many fields in the query.
What am I missing? Or is a query the wrong approach and I need to find another way to combine my tables?
Project in detail: I'm building a database for a charity which has two main activities: social work and training. The database is to record their client information and the results of their interactions with clients (issues they asked for help with, results of training workshops etc.). Some clients will cross over between activities which the organisation wants to track, hence all registered clients go into one list and individual tables spin of that to collect data for each specific activity the client takes part in. This query is supposed to be my solution for combining these tables for data entry by the user.
At present I have the following tables:
AllList (master list of client names and basic contact info; 'Social Work Register' and 'Participant Register' join to this table by
'Name')
Social Work Register (list of social work clients with full details
of each case)
Social Work Follow-up Table (used when staff call social work clients
to see how their issue is progressing; the register has too many
columns to hold this as well; joined to Register by 'Client Name')
Participants Register (list of clients for training and details of
which workshops they were attended and why they were absent if they
missed a session)
Individual workshop tables x14 (each workshop includes a test and
these tables records the clients answers and their score for each
individual test; there will be more than 20 of these when the
database is finished; all joined to the 'Participants Register' by
'Participant Name')
Queries:
Participant Overview Query (links the attendance data from the 'Register' with the grading data from each Workshop to present a read-only
overview; this one seems to work perfectly)
Social Work Query (non-functional; intended to link the 'Client
Register' to the 'AllList' for data entry so that when a new client
is registered it creates a new record in both tables, with the
records matched together)
Participant Query (not yet attempted; as above, intended to link the
'Participant Register' to the 'AllList' for data entry)
BUT I realised that queries can't be used for data entry, so this approach seems to be a dead end. I have had some success with using subforms for data entry but I'm not sure if it's the best way.
So, what I'm basically hoping to achieve is a way to input the same data to two tables simultaneously (for new records) and have the resulting records matched together (for new entries to existing records). But it needs to be possible for the same name to appear more than once as a unique record (e.g. three individuals named John Smith).
[N.B. There are more tables that store secondary information but aren't relevant to the issue as they are not and will not be linked to any other tables.]
I realised that queries can't be used for data entry
Actually, non-complex queries are usually editable as long as the table whose data you want to edit remains 'at the core' of the query. Access applies a number of factors to determine if a query is editable or not.
Most of the time, it's fairly easy to figure out why a query has become non-editable.
Ask yourself the question: if I edit that data, how will Access ensure that exactly that data will be updated, without ambiguity?
If your tables have defined primary keys and these are part of your query, and if there are no grouping, calculated fields (fields that use some function to change or test the value of that field), or complex joins, then the query should remain editable.
You can read more about that here:
How to troubleshoot errors that may occur when you update data in Access queries and in Access forms
Dealing with Non-Updateable Microsoft Access Queries and the Use of Temporary Tables.
So, what I'm basically hoping to achieve is a way to input the same data to two tables simultaneously (for new records) and have the resulting records matched together (for new entries to existing records). But it needs to be possible for the same name to appear more than once as a unique record (e.g. three individuals named John Smith).
This remark actually proves that you have design issues in your database.
A basic tenet of Database Design is to remove redundancy as much as possible. One of the reasons is actually to avoid having to update the same data in multiple places.
Another remark: you are using the Client's name as a Natural Key. Frankly, it is not a very good idea. Generally, you want to make sure that what constitutes a Primary key for a table is reliably unique over time.
Using people's names is generally the wrong choice because:
people change name, for instance in many cultures, women change their family name after they get married.
There could also have been a typo when entering the name and now it can be hard to correct it if that data is used as a Foreign Key all in different tables.
as your database grows, you are likely to end up with some people having the same name, creating conflicts, or forcing the user to make changes to that name so it doesn't create a duplicate.
The best way to enforce uniqueness of records in a table is to use the default AutoNumber ID field proposed by Access when you create a new table. This is called a Surrogate key.
It's not mean to be edited, changed or even displayed to the user. It's sole purpose is to allow the primary key of a table to be unique and non-changing over time, so it can reliably be used as a way to reference a record from one table to another (if a table needs to refer to a particular record, it will contain a field that will hold that ID. That field is called a Foreign Key).
The names you have for your tables are not precise enough: think of each table as an Entity holding related data.
The fact that you have a table called AllList means that its purpose isn't that well-thought of; it sounds like a catch-all rather than a carefully crafted entity.
Instead, if this is your list of clients, then simply call it Client. Each record of that table holds the information for a single client (whether to use plural or singular is up to you, just stick to your choice though, being consistent is hugely important).
Instead of using the client's name as a key, create an ID field, an Autonumber, and set it as Primary Key.
Let's also rename the "Social Work Register", which holds the Client's cases, simply as ClientCase. That relationship seems clear from your description of the table but it's not clear in the table name itself (by the way, I know Access allows spaces in table and field names, but it's a really bad idea to use them if you care at least a little bit about the future of your work).
In that, create a ClientID Number field (a Foreign Key) that will hold the related Client's ID in the ClientCase table.
You don't talk about the relationship between a Client and its Cases. This is another area where you must be clear: how many cases can a single Client have?
At most 1 Case ? (0 or 1 Case)
exactly 1 Case?
at least one Case? (1 or more Cases)
any number of Cases? (0 or more Cases)
Knowing this is important for selecting the right type of JOIN in your queries. It's a crucial part of the design assumptions when building your database.
For instance, in the most general case, assuming that a Client can have 0 or more cases, you could have a report that displays the Client's Name and the number of cases related to them like this:
SELECT Client.Name,
Count(ClientCase.ID) AS CountOfCases
FROM Client
LEFT JOIN ClientCase
ON Client.ID = ClienCase.ClientID
GROUP BY Client.Name
You've described your basic design a bit more, but that's not enough. Show us the actual table structures and the SQL of the queries you tried. From the description you give, it's hard to really understand the actual details of the design and to tell you why it fails and how to make it work.
I know this question has been asked and answered many times, and I've spent a decent amount of time reading through the following questions:
Database table structure for user settings
How to handle a few dozen flags in a database
Storing flags in a DB
How many database table columns are too many?
How many columns is too many columns?
The problem is that there seem to be a somewhat even distribution of supporters for a few classes of solutions:
Stick user settings in a single table as long as it's normalized
Split it into two tables that are 1 to 1, for example "users" and "user_settings"
Generalize it with some sort of key-value system
Stick setting flags in bitfield or other serialized form
So at the risk of asking a duplicate question, I'd like to describe my specific scenario, and hopefully get a more specific answer.
Currently my site has a single user table in mysql, with around 10-15 columns(id, name, email, password...)
I'd like to add a set of per-user settings for whether to send email alerts for different types of events (notify_if_user_follows_me, notify_if_user_messages_me, notify_when_friend_posts_new_stuff...)
I anticipate that in the future I'd be infrequently adding one off per-user settings which are mostly 1 to 1 with users.
I'm leaning towards creating a second user_settings table and stick "non-essential" information such as email notification settings there, for the sake of keeping the main user table more readable, but is very curious to hear what expects have to say.
Seems that your dilemma is to vertically partition the user table or not. You may want to read this SO Q/A too.
i'm gonna cast my vote for adding two tables... (some sota key-value system)
it is preferable (to me) to add data instead of columns... so,
add a new table that links users to settings, then add a table for the settings...
these things: notify_if_user_follows_me, notify_if_user_messages_me, notify_when_friend_posts_new_stuff. would then become row insertions with an id, and you can reference them at any time and extend them as needed without changing the schema.
I am doing the design of a database, that will have eventually thousands of users. Each user has your profile and specific data associated.
In your opinion, it is best practice a table for id, username, activationLink and hash and another for address, age, photo, job, or it is best a unique table for all stuff?
thanks for your time
If:
All (or almost all) users have all data filled
Most of the time you query for all fields
then keep them in a single table, otherwies split them.
In your model, activationLink seems to be queried for only once per activation, so I'd move it into a separate table (which would allow deleting it after the account had been activated).
Address, age, photo and job are usually shown along with the username, so it would be better to merge them into a single table.
Don't allow your initial design to limit the ability (or just make it difficult) to expand your requirements in the future.
At the moment, a user may have one address so you might put it in the users table - what if you want them to be able to store "work" and "home" addresses in future, or a history of past addresses?
A user may only be allowed to have a single photo, but if you put it (or a URL for it) in users.photo, then you'd have to change your data structure to allow a user to have a history of profile photos
As Quassnoi mentions, there are performance implications for each of these decisions - more tables means more complexity, and more potential for slow queries. Don't create new tables for the sake of it, but consider your data model carefully as it quickly becomes very hard to change it.
Any values that are a strict 1-to-1 relationship with a user entity, and are unlikely to ever change and require a history for (date of birth is a good example) should go in the table with the core definition. Any potential 1-to-many relationships (even if they aren't right now) are good candidates for their own tables.
i'm designing a web site for a friend and i'm not sure what's the best way is to go in regards to one of my database tables.
To give you an idea, this is roughly what i have
Table: member_profile
`UserID`
`PlanID`
`Company`
`FirstName`
`LastName`
`DOB`
`Phone`
`AddressID`
`website`
`AllowNonUserComments`
`AllowNonUserBlogComments`
`RequireCaptchaForNonUserComments`
`DisplayMyLocation`
the last four
AllowNonUserComments
AllowNonUserBlogComments
RequireCaptchaForNonUserComments
DisplayMyLocation
(and possibly more such boolean fields to be added in the future) will control certain website functionality based on user preference.
Basically i'm not sure if i should move those fields to a
new table : member_profile_settings
`UserID`
`AllowNonUserComments`
`AllowNonUserBlogComments`
`RequireCaptchaForNonUserComments`
`DisplayMyLocation`
or if i should just leave it be part of the member_profile table since every member is going to have their own settings.
The target is roughly 100000 members on the long run and 10k to 20k in the short run. My main concern is database performance.
And while i'm at it question #2) would it make sense to move contact information of the member such as address street, city, state, zip , phone etc into the member_profile table instead of having address table and having the AddressID like i currently have.
Thank you
I would say "no" and "yes, but" as the answers to 1) and 2). For #1, your queries are going to be a lot easier to manage if you create columns for each preference. The best systems I've worked with were done that way. Moving the preferences into a separate table with "user, preference, value" triples leads to complex queries that join multiple tables just to check a setting.
For #2: there's no reason to put the address in another table, because the single "AddressID" column means there's just one address per member, anyway, and again, it's just going to complicate the queries. If you turn it around backwards and have an address table that embeds userids then that might make sense; it makes even more sense to do phone numbers that way, since people often have multiple phone numbers.
If each member in the database has exactly ONE value for each of the attributes you have listed, then your database is already normalized and thus in a quite convenient form. So, to answer #1, moving these fields to a different table would improve nothing and just make querying more difficult.
As for #2, if you wanted to contemplate the possibility of a member having multiple addresses or phone numbers, you should definitely put those in different tables, allowing many-to-one relationships. This might also make sense if you expect that a number of users will share the same address; this way, you will not be duplicating information by having to store all the same address information for multiple users, you would just reference an addresses table that would have the relevant information one time per address.
However, if you need neither multiple addresses per member nor multiple members per address, then putting the addresses information in another table is just unnecessary complexity. Which solution is more convenient depends on the needs of your specific application.
Since each member has exactly one value in this table, it's already normalized. However, considering query efficiency, sometimes denormalization should be considered.
Except the ID field, the others could seperate into 2 groups: profile group and settings group. If your website usaually use these two groups of data seperately, you should consider to have news table for different usage.
For example, if the profile fields only shows in profile page and the settings fields works in whole site, it's not necessary to look up profile fields all the time.