Tracking report usage - reporting-services

Question

Is there an easy way to track who is running a given report in SSRS 2005, and at what time they are running that report? We have about 80 reports in our SSRS implementation, and are trying to see if there's any that we can safely put out to pasture. If we could easily see somehow which reports aren't being used, that would help us. Any ideas?

Answer 1

There is some good advice and queries for generating reports on this in the following article.
For example, if you want to see the most used reports, you can do the following:
SELECT COUNT(Name) AS ExecutionCount,
Name,
SUM(TimeDataRetrieval) AS TimeDataRetrievalSum,
SUM(TimeProcessing) AS TimeProcessingSum,
SUM(TimeRendering) AS TimeRenderingSum,
SUM(ByteCount) AS ByteCountSum,
SUM([RowCount]) AS RowCountSum
FROM (SELECT TimeStart,
Catalog.Type,
Catalog.Name,
TimeDataRetrieval,
TimeProcessing,
TimeRendering,
ByteCount,
[RowCount]
FROM Catalog
INNER JOIN
ExecutionLog
ON Catalog.ItemID = ExecutionLog.ReportID
WHERE Type = 2
) AS RE
GROUP BY Name
ORDER BY COUNT(Name) DESC,
Name;
One thing to note is that by default the execution log will only keep 2 months worth of data. You can control this behaviour with the ExecutionLogDaysKept server property, see this technet article.

Answer 2

I know this question is so old it has whiskers, but the code below will list each report once with the last time it was run. I highly recommend you create a new folder called "obsolete reports" and move old reports there rather than delete them. That will remove the clutter but still keep them available in case the Accounting Department comes after you for that report they obviously need to run once every 3.26 years.
WITH RankedReports
AS
(SELECT ReportID,
TimeStart,
UserName,
RANK() OVER (PARTITION BY ReportID ORDER BY TimeStart DESC) AS iRank
FROM dbo.ExecutionLog t1
JOIN
dbo.Catalog t2
ON t1.ReportID = t2.ItemID
)
SELECT t2.Name AS ReportName,
t1.TimeStart,
t1.UserName,
t2.Path,
t1.ReportID
FROM RankedReports t1
JOIN
dbo.Catalog t2
ON t1.ReportID = t2.ItemID
WHERE t1.iRank = 1
ORDER BY t1.TimeStart;

Answer 3

i always found the report logs are a bit hard to use. Reporting services keeps a record of all its activity in a table in the reporting database called ExecutionLog
I have a couple of reports i use that query this table, so you can find out what reports are actually used, and who the heaviest users are

Answer 4

You can monitor the report usage using execution logs. Please check this http://technet.microsoft.com/en-us/library/aa964131(SQL.90).aspx
You can also run a query to find report usage. Check Maz's reply in this link http://www.sqlservercentral.com/Forums/Topic433562-150-1.aspx
cheers

Answer 5

This SQL will also give you the data source, user and the request type:
select row_number() over (order by LogEntryId) as Id, LogEntryId,
r.Name AS Report_Name, r.Path AS Report_Path, c2.Name AS Data_Source,
replace(c2.ConnectString,';Unicode=True','') as ConnectString,
SUBSTRING(r.Path, 2, LEN(r.Path) - LEN(r.Name) - 2) AS Folder_Path,
ex.UserName, ex.Format, ex.TimeProcessing, ex.TimeRendering, ex.[RowCount],
CAST (ex.TimeStart as date) AS TimeStart,
DATEPART (hour, ex.TimeStart) AS StartHour,
DATEPART (minute, ex.TimeStart) AS StartMinute,
case
when ex.RequestType = 0 then 'Interactive'
when ex.RequestType = 1 then 'Subscription'
when ex.RequestType = 2 then 'Refresh Cache'
else 'Unknown' end RequestType,
u.UserName as CreatedBy,
ex.Status
from ExecutionLogStorage ex (nolock) --exec log
join Catalog (nolock) r on ex.ReportID = r.ItemID and r.Type = 2 --report
join DataSource ds with (nolock) ON ds.ItemID = r.ItemID --report to connection link
join (select ItemID, Name, SUBSTRING(Content, CHARINDEX('<ConnectString>',Content) + 15, CHARINDEX('</ConnectString>',Content) - CHARINDEX('<ConnectString>',Content) - 15) AS ConnectString
from ( select ItemID, Name, CONVERT(NVARCHAR(MAX),CONVERT(XML,CONVERT(VARBINARY(MAX),Content))) As Content
from Catalog with (nolock) where Type = 5) x
) c2 ON ds.Link = c2.ItemID -- connection
left join Users u on u.UserID = r.CreatedByID

Answer 6

USE ReportServer
SELECT c.Name AS ItemName
, CASE c.Type
WHEN 1 THEN 'Folder'
WHEN 2 THEN 'Report'
WHEN 3 THEN 'Resource'
WHEN 4 THEN 'Linked Report'
WHEN 5 THEN 'Data Source'
ELSE CAST(c.Type AS VARCHAR(100))
END AS ItemType
, c.Path AS ItemPath
, ( SELECT TOP 1 TimeStart FROM dbo.ExecutionLog t1 WHERE t1.ReportID = c.ItemID ORDER BY TimeStart DESC ) AS LastRunDate
, ( SELECT TOP 1 UserName FROM dbo.ExecutionLog t1 WHERE t1.ReportID = c.ItemID ORDER BY TimeStart DESC ) AS LastUser
FROM Catalog AS c WITH (NOLOCK)
WHERE 1=1
--AND c.Type IN (1,2)
--uncomment if searching for reports and folders only