I have a Powerpoint slide that contains textboxes. I would like to link those textboxes with a filtered view of a data table in Access.
For ex, if I had a TaskList application in Access that displayed tasks with different priorities and affectations; is there a way to open that file, select that view, and filter it according to a vba (or other) onclick button event triggered from my Powerpoint presentation?
It's certainly possible to get Access data from Powerpoint.
You need to make sure you have the correct references set to theMicrosoft DAO Object Library in your VBA project.
Then, to populate your textbox in your PowerPoint presentation, you can call something like the following function, say, to return a string containing a list of Tasks matching the given TaskPriority.
Function GetTaskListFromAccess(taskPriority as Integer) as String
Dim db As DAO.Database
Dim rs As DAO.Recordset
Dim listOfTasks as String
Set db = DBEngine.OpenDatabase(“C:\my_database.accdb”)
Set rs = db.OpenRecordset("SELECT * FROM TaskTable WHERE TaskPriority=" & _
taskPriority, dbOpenSnapshot)
If not rs is nothing then
If rs.RecordCount > 0 then
With rs
While Not .EOF
if listOfTask = "" then
listOfTasks = !TaskName
Else
listOfTasks = listOfTasks & vbCrLf & !TaskName
End If
.MoveNext
Loop
.Close
End With
End If
Set rs = nothing
End If
Set db = nothing
GetTaskListFromAccess = listOfTasks
End Function
Related
I'm trying to search for currently selected item in my listbox control on my table.
In my listbox control after update event, I have this code
Private Sub lst_MainList_AfterUpdate()
Dim theDB As DAO.Database
Dim theProposalsTable As DAO.Recordset
Set theDB = CurrentDb
Set theProposalsTable = theDB.OpenRecordset("tbl_PROPOSAL", dbOpenDynaset)
theSeeker theProposalsTable, Me.lst_PPpg_MainList.Value
End Sub
Then I have a sub on my Module1 with this code. I got this from an example code # https://msdn.microsoft.com/en-us/library/office/ff836416.aspx
Sub theSeeker(ByRef rstTemp As Recordset, intSeek As Integer)
Dim theBookmark As Variant
Dim theMessage As String
With rstTemp
' Store current record location.
theBookmark = .Bookmark
.Seek "=", intSeek
' If Seek method fails, notify user and return to the
' last current record.
If .NoMatch Then
theMessage = "Not found! Returning to current record." & vbCr & vbCr & "NoMatch = " & .NoMatch
MsgBox theMessage
.Bookmark = theBookmark
End If
End With
End Sub
I am getting Runtime Error 3251 Operation is not supported for this type of object.
When I hit Debug, it highlights .Seek "=", intSeek
In this point from the linked page ...
Locates the record in an indexed table-type Recordset object
... "table-type Recordset" means you must use dbOpenTable instead of dbOpenDynaset with OpenRecordset()
That point is critical. If you can't open the table with dbOpenTable, you can't use Seek. And dbOpenTable can only be used with native Access tables contained in the current database. It can not be used with any kind of linked table.
So if dbOpenTable is compatible with tbl_PROPOSAL, this change will eliminate the first error ...
'Set theProposalsTable = theDB.OpenRecordset("tbl_PROPOSAL", dbOpenDynaset)
Set theProposalsTable = theDB.OpenRecordset("tbl_PROPOSAL", dbOpenTable)
If that does work, the next error will be #3019, "Operation invalid without a current index." That happens because you must set the controlling index before calling Seek ...
With rstTemp
' Store current record location.
theBookmark = .Bookmark
' Set the index.
.Index = "PrimaryKey" '<- use your index name here
.Seek "=", intSeek
If you need to list the names of your table's indexes, you can examine its TableDef.Indexes collection. Here is an Immediate window example with a table in my database ...
set db = CurrentDb
for each idx in db.TableDefs("tblFoo").Indexes : ? idx.name : next
id
PrimaryKey
You can't use the Seek method on a linked table because you can't open linked tables as table-type Recordset objects...
However, you can use the Seek method if you use the OpenDatabase method to open the backend database.
So instead of:
Set theDB = CurrentDb()
Do this:
Set theDB = OpenDatabase("full path to backend database")
Set theProposalsTable = theDB.OpenRecordset("tbl_PROPOSAL", dbOpenTable)
Allow me to combine these two old answers. Yes, you get an error when opening a linked table as dbOpenTable because that is only supported on tables local to the DB object you are working on. Like David pointed out, you can open the linked backend as a DB object and use that.
I'm using a reliable table in my back-end called "Settings". If you don't have a reliable table you can use to pull the back end you can pass in the table name as an argument.
I'm storing the backend object once I have a handle on it so we can call against it rapidly throughout our code without recreating the object.
Private thisBEDB As Database
'#Description("This allows us to call directly against linked tables.")
Public Function thisBackend() As Database
' For MS-ACCESS table
If (thisBEDB Is Nothing) Then
With DBEngine
Set thisBEDB = .OpenDatabase(Mid(CurrentDB.TableDefs("Settings").Connect, 11), False, False, "")
End With
End If
Set thisBackend = thisBEDB
End Function
Now we can use the backend handle to make the code in your example work as expected.
Private Sub lst_MainList_AfterUpdate()
Dim theDB As DAO.Database
Dim theProposalsTable As DAO.Recordset
Set theDB = CurrentDb
Set theProposalsTable = thisBackend.OpenRecordset("tbl_PROPOSAL", dbOpenTable)
theSeeker theProposalsTable, Me.lst_PPpg_MainList.Value
End Sub
Sub theSeeker(ByRef rstTemp As Recordset, intSeek As Integer)
Dim theBookmark As Variant
Dim theMessage As String
With rstTemp
.Index = "PrimaryKey"
' Store current record location.
theBookmark = .Bookmark
.Seek "=", intSeek
' If Seek method fails, notify user and return to the
' last current record.
If .NoMatch Then
theMessage = "Not found! Returning to current record." & vbCr & vbCr & "NoMatch = " & .NoMatch
MsgBox theMessage
.Bookmark = theBookmark
End If
End With
End Sub
I have code written to pull a specific file from a folder, insert it into an attachment field (local_attachment) and which creates a new record in table TEMP_attachment. I am trying to pull all the files from a folder and have them each be a new record in the table but I keep running into issues where I either pull all the files and they all go into one record, or it won't pull any. Thank you for your help!!!
Here is my code:
Dim x As Long
Dim strFile As String
Dim db As DAO.Database
Dim rs As DAO.Recordset2
Dim rsA As DAO.Recordset2
Dim fld As DAO.Field2
Dim SQL As String
x = 1
strFile = "C:\dev\test_file2.txt"
SQL = "INSERT INTO TEMP_Attachment (ID) "
SQL = SQL & "VALUES (" & x & ")"
DoCmd.RunSQL SQL
Set db = CurrentDb
Set rs = db.OpenRecordset("TEMP_Attachment")
Set fld = rs("local_attachemnt")
'Navigate through the table
Set rsA = fld.Value
rs.Edit
rsA.AddNew
rsA("FileData").LoadFromFile strFile
rsA.Update
rs.Update
The problems with your code can be fixed my taking a more methodical approach. As I see it, you need to find all the files in the folder, add a record for each one, add an attachment record for the file, read the file data into the new record, and generate a unique key for the parent record.
Rather than try to do everything at once, let's break into pieces and take them in reverse order, so we're dealing with the smallest problems first:
First, let's figure out how we are going to generate a key. The easiest way to do this is to use an Autonumber field. Rather than cook up something fancier, I'm going to assume this is the solution you will use. This will make DoCmd.RunSQL unnecessary and simplify the whole operation.
Second, write a routine which adds one file to one record in the database, and make sure this is working. My suggestion would be to create parameters for a recordset to the main table and a path to the file, like so (I have not tested this, that will be your job. I've added error handlers to help you work out any issues):
Private Sub AddFileAttachment(ByRef rs As DAO.Recordset, ByVal sPath As String)
Dim rsAttachments As DAO.Recordset
On Error Goto EH
With rs
'(this will generate a new Autonumber in the main table)
.AddNew
'this will create a new attachment in the field and add it
Set rsAttachments = .Fields("local_attachemnt").Value
With rsAttachments
.AddNew
.Fields("FileData").LoadFromFile sPath
.Update
.Close
End With
'this is what adds the main record
.Update
End With
EH:
With Err
MsgBox .Number & vbcrlf & .Source & vbCrLf & .Description
End With
FINISH:
If Not rs Is Nothing Then
rs.Close
Set rs = Nothing
End If
If Not rsAttachments Is Nothing Then
rsAttachments.Close
Set rsAttachments = Nothing
End If
End Sub
And call it like so:
Private Sub cmdTest_Click()
Dim db As DAO.Database
Dim rs As DAO.Recordset
On Error Goto EH
Set db = CurrentDb
Set rs = db.OpenRecordset("TEMP_Attachment")
AddFileAttachment rs, "C:\dev\test_file2.txt"
Goto FINISH
EH:
With Err
MsgBox .Number & vbcrlf & .Source & vbCrLf & .Description
End With
FINISH:
rs.Close
End Sub
Important! Perfect the first routine before moving on. You should test it until you know it works over and over. You should be able to click the button it is attached to 10 times and each time get a new record with the file attached.
Once you know this is working, you are ready to write the main routine that calls it for each file you are attaching. I will not include that here, but would suggest researching the FileSystemObject. You should be able to find a lot of vba examples for how to get all the files in a folder. You would loop through them and call your routine for each file the same way it is called in the test above, passing in the open recordset.
I have created a recordset code that is comparing business id's to grab each customer that's been at this business. I want to pass on this data onto a form through a ubounded textbox or whatver works best for Access. When I have it stored into the unbounded text box in the recordset by using this code in my recordset Forms!Form.Badge = StrBusinesses, it is not showing uniquely on my form per each record/business ID. It shows up the same for each business when I scroll through each record.
How do I get the recordset to show on the form uniquely to each record ?
Public Sub OpenRecordset()
Dim qdf As QueryDef
Set qdf = CurrentDb.QueryDefs("QOff2")
qdf.Parameters(0).Value = [Forms]![Form]![Text10]
Dim db As Database
Dim rs As Recordset
Dim StrBusinesses As String
Set rs = qdf.OpenRecordset
If rs.EOF And rs.BOF Then
MsgBox ("No businesses exist for this Customer")
Exit Sub
Else
rs.MoveFirst
End If
StrBusinesses = ""
Do While Not rs.EOF
StrBusinesses = StrBusinesses & rs!Fnam & ", "
rs.MoveNext
Loop
rs.Close
StrBusinesses = Left(StrBusinesses, Len(StrBusinesses) - 2)
Forms!Form.Badge = StrBusinesses
Set rs = Nothing
End Sub
My query sql code:
SELECT badgeno, FNAM, filenum
FROM ((INC LEFT JOIN AIO ON INC.NUM = aio.NUM) LEFT JOIN off ON aio.FNUM = off.FNUM) LEFT JOIN all ON aio.AIO_NUM = all.ALGNUM
WHERE (((FILENUM)=[forms]![form].[text10]));
I am displaying it on a form by creating an unbounded textbox on my form and named it badge (Forms!Form.Badge). While when I push the run/green play button it updates all my unbounded textboxes in each form, so when I see the next record it says the same thing on the previous record. Also, I want it to show automatically without pushing the green play button in the module.
you can change the textbox assignment code like this
Me.yourtextboxname.value = StrBusinesses
I have a form which contains a subform which displays editable fields linked to one my tables. For a project I'm currently working on, one of the requirements is that I have to track when the last change was made to a record and who did so.
So what I've done is for each editable textbox or combobox within the form and subform I've made it so they have events on their BeforeUpdate and AfterUpdate events.
For example my BeforeUpdate for a textbox:
Private Sub textbox_BeforeUpdate(Cancel As Integer)
If Not isValidUser Then
Cancel = True
Me.textbox.Undo
End If
End Sub
and my AfterUpdate is:
Private Sub textbox_AfterUpdate()
updateRecord Me.textbox.Value, UserNameWindows
End Sub
and updateRecord is:
Public Sub updateRecord(bucNumber As String, updater As String)
Dim Dbs As Object
Dim rst As Object
Dim fldEnumerator As Object
Dim fldColumns As Object
sqlStatement = "SELECT fName " & _
"FROM t_Staff " & _
"WHERE uName='" & updater & "';"
'Getting fullname of user via username
Set rst = CurrentDb.OpenRecordset(sqlStatement)
'Setting fullname to updater variable
updater = rst(0)
'Clean Up
Set rst = Nothing
'Opening Bucket Contents
Set Dbs = CurrentDb
Set rst = Dbs.OpenRecordset("Bucket Contents")
Set fldColumns = rst.Fields
'Scan the records from beginning to each
While Not rst.EOF
'Check the current column
For Each fldEnumerator In rst.Fields
'If the column is named Bucket No
If fldEnumerator.Name = "Bucket No" Then
'If the Bucket No of the current record is the same as bucketNumber
If fldEnumerator.Value = bucNumber Then
'Then change the updated fields by updater and todays date
rst.Edit
rst("Last Updated By").Value = updater
rst("Last Updated On").Value = Date
rst.Update
End If
End If
Next
'Move to the next record and continue the same approach
rst.MoveNext
Wend
'Clean Up
Set rst = Nothing
Set Dbs = Nothing
End Sub
Okay now is the weird thing, this works totally fine when I make a modification to a control within the Main form, however as soon as a try to alter something in the subform it throws up a write conflict.
If I opt to save record it ignores my code for updating who last modified it and when and if I opt to discard the change it runs my code and updates it that it has been changed!
Anyone know what is wrong or of a better way to do this?
I have two access forms. frm_Main and frm_Sub which has data conditionally displayed depending on the selections of the main form. I need to write a select all function for items displayed in frm_Sub. In VBA is there a way that I can get a list of the id's currently being displayed in frm_Sub?
for example, if I do this
me.controls("Svc_Tag_Dim_Tag_Num").value
I get the value for one of rows in the frm_Sub, is there a way to get all of the values?
Maybe I can ask a different way. I have a form that is displayed as a listview, in VBA, is there a way to get all the values from a specific column?
Another option is to write a function that concatenates the PKs of the recordset that the subform displays. Say your main form is Company and your subform lists Employees. You'd have a LinkMasterFields and LinkChildFields properties of the subform control would be CompanyID (PK of the Company table, FK of the Employees table).
Thus, to get the same set of records as is displayed in the subform when the parent is on a particular Company record:
Dim db As DAO.Database
Dim strSQL As String
Dim rst As DAO.Recordset
Dim strEmployeeIDList As String
Set db = CurrentDB
strSQL = "SELECT Employees.* FROM Employees WHERE CompanyID="
strSQL = strSQL & Me!CompanyID & ";"
Set rs = db.OpenRecordset(strSQL)
If rs.RecordCount > 0 Then
With rs
.MoveFirst
Do Until .EOF
strEmployeeIDList = strEmployeeIDList & ", " & !CompanyID
.MoveNext
Loop
End With
strEmployeeIDList = Mid(strEmployeeIDList, 3)
End If
rs.Close
Set rs = Nothing
Set db = Nothing
Now, why would you do this instead of walking through an already-opened recordset (i.e., the subform's RecordsetClone)? I don't know -- it's just that there may be cases where you don't want your lookup to be tied to a particular form/subform. You could fix that by making your function that concatenates accept a recordset, and pass it a recordset declared as I did above, or pass it the subform's RecordsetClone. In that case, you could use the concatenation function either way, without being tied to the form/subform.
If I understand your question you should be able to access the ID value in the control using Column(x) where x indicates the control's row source column starting from 0. For example, if ID is in column 0 with width 0 in. it will be hidden from view but VBA can "see" it as me.controls.["Svc_Tag_Dim_Tag_Num"].column(0).
To get at the sub-form's record source directly from outside the form's class module you could create a function something like:
Public Function test_get_sub_form_record_set() As String
Dim dbs As Database
Dim rst As Recordset
Dim xcat As String
Set dbs = CurrentDb()
Set rst = [Forms]![Your Main Form Name]![Your Sub-form Name].[Form].RecordsetClone
If rst.RecordCount > 0 Then
rst.MoveFirst
xcat = rst!ID
rst.MoveNext
Do While Not rst.EOF
xcat = xcat & ", " & rst!ID
Loop
Else
xcat = ""
End If
test_get_sub_form_record_set = xcat
rst.Close
Set dbs = Nothing
End Function
This would be included in a separate module and when called would return a concatenated, comma separated list of ID's.