Is there a way I can access data, stored within a spreadsheet-file from the library script?
I want to use 1 Google Apps Script from multiple Google Spreadsheet files within my Google Drive.
I followed this answer: "you could use Libraries. The idea is that you create one script that you use as a library" and could successfully import the library to my project.
In order to work, the scripts within the library need some of the cell-values stored in the google sheet files. I know how to access the script via a helper function in my sheet-bound script file. For example:
function loc_my_credits()
{
SISTRIXAbfrageFreigabe.my_credits();
}
Whilst "SISTRIXAbfrageFreigabe" is the library name, and my_credits a function within the library.
When I call loc_my_credits from sheets, nothing happens. My best guess: the script cant read data from the spreadsheet file it needs to execute.
The my_credits script from the library file looks like this:
function my_credits(){
// Base URL to access customsearch
var urlTemplate = "https://api.sistrix.com/credits?api_key=%KEY%";
// initialize sheets: 1. Get the spreadsheet, 2. Get the first and the second sheets in this spreadsheet
var spreadSheet = SpreadsheetApp.getActiveSpreadsheet();
var inputSheet = spreadSheet.getSheets()[0];
// Script-specific credentials & search engine
var sistrix_Apikey = inputSheet.getRange('A2').getValue();
var url = urlTemplate.replace("%KEY%", encodeURIComponent(sistrix_Apikey));
var params = {
muteHttpExceptions: true
};
var xml = UrlFetchApp.fetch(url).getContentText();
var document = XmlService.parse(xml);
var root = document.getRootElement();
var items = document.getRootElement().getChildren();
for (var i = 0; i < items.length; i++) {
if(items[i].getName() == 'answer'){
var answer = items[i].getChildren();
return answer[0].getAttribute('value').getValue();
}
}
return 0;
}
Is there a way I can access the data stored in the spreadsheet file from the library script?
I'm writing this answer as a community wiki, since the issue was resolved from the comments section, in order to provide a proper response to the question.
The problem was related to the usage of methods that need scopes that require authorization, therefore it would be expected that simple triggers would show the error:
You do not have permission to call SpreadsheetApp.openById
Google's documentation states that installable triggers would solve the problem:
Installable triggers, however, offer more flexibility than simple triggers: they can call services that require authorization
According to s.Panse, the usage of installable triggers has resolved the issue in this case.
References:
google script openById : You do not have permission to perform that action
Installable Triggers
Related
I have a spreadsheet I'm using to manage a bunch of content, with a script I've written that adds an "Export" button to the menu. When the button is clicked, the script gets all the appropriate data and formats it all in a specific way. The formatted version is saved to my Google Drive with a timestamp but a download link is also provided. I'll include a simplified version of the script below in case modifications are required.
I rarely ever use Google's Apps Scripts so I'm rather unfamiliar with the ins and outs of it. I only know the basics (how to write a script that can run when something is done from the spreadsheet's page).
I'm aware I can invite a user to my spreadsheet (or just make it public) but that doesn't seem to bring the script along with it. The script and all the formatting that's being done is the main part of what the person I'm inviting needs. I'm aware that for file.getDownloadUrl() to work (assuming the file is still saving on my Drive), I'd need to give the individual access to that folder as well which isn't a problem.
The question is, how do I give them access to the script so they get the Export menu item? Am I not able to? Am I basically limited to creating a button with the export function bound to it?
function onOpen() {
var ss = SpreadsheetApp.getActiveSpreadsheet()
var csvMenuEntries = [
{
name: "Export as CSV",
functionName: "csvExport"
},
{
name: "Export for wiki",
functionName: "wikiExport"
}
]
ss.addMenu("Export", csvMenuEntries)
}
function prepare(type) {
const ss = SpreadsheetApp.getActiveSpreadsheet()
const ssName = ss.getName()
const sheet = ss.getSheets()[0]
const sheetName = sheet.getSheetName()
const folderName = ssName + ' exports'
let folder
try {
folder = DriveApp.getFoldersByName(folderName).next()
} catch (err) {
folder = DriveApp.createFolder(folderName)
}
let fileName
if (type) {
const extension = type === 'csv' ? 'csv' : 'txt'
fileName = ssName + '_' + sheetName + `_${type}_` + new Date().getTime() + `.${extension}`
}
return { ss, ssName, sheet, sheetName, folder, fileName }
}
function download(file) {
const downloadURL = file.getDownloadUrl().slice(0, -8)
showUrl(downloadURL)
}
function showUrl(downloadURL) {
var link = HtmlService.createHtmlOutput(`Click here to download`)
SpreadsheetApp.getUi().showModalDialog(link, 'Your file is ready!')
}
function csvExport() {
const { ss, sheet, folder, fileName } = prepare('csv')
const csvSettings = getCsvSettings(ss)
const csvFile = convertRangeToCsv(sheet, csvSettings) // not going to share this. It's simple but irrelevant
const file = folder.createFile(fileName, csvFile)
download(file)
}
function wikiExport() {
const { sheet, folder, fileName } = prepare('wiki')
const wikiFile = convertRangeToWikiFormat(sheet) // not going to share this. It's simple but irrelevant
const file = folder.createFile(fileName, wikiFile)
download(file)
}
A container-bound script has the same access as its parent spreadsheet, so if you're sharing the spreadsheet you're also sharing the script (though if they have only view access they have to create their own copy to see it):
All container-bound scripts use the same owner, viewer, and editor access list defined for the container file.
With that in mind, there are a few limitations when using scripts. First, they will not trigger for anonymous users (i.e., users that are not signed in), even if the sheet is editable to the public. You'll notice that if you try to open the script editor as anonymous, you will be asked to sign in. There's also a feature request to allow this on Google's issue tracker here.
Secondly, even if the users are signed in, there are other restrictions for Apps Script's triggers:
onOpen(e) runs when a user opens a spreadsheet, document, presentation, or form that the user has permission to edit.
Users need permission to edit the file for the onOpen() trigger to run. If they have viewer or commenter access the menu won't show up. In fact, you'll find that most script functions won't work if the users have only viewer access since they need editor access for most interactions with the sheet.
So if you want this menu to show up you'll need to give your users explicit editor access. If you really must keep your sheet as view-only or want to interact with anonymous users you can consider building a Web App instead and have the users get the download link from there. The web app has ways to communicate with the back-end or the Sheet so you should be able to reproduce your current code that way as well.
References:
Web Apps
Communicating with server functions
Triggers
I am creating a Google Apps Script add-on that is for a Google Spreadsheet, but it needs to be able to access the content of a separate Google Doc, which I am doing using DocumentApp.openById(). I have given the script these scopes:
"oauthScopes": [
"https://www.googleapis.com/auth/documents.readonly",
"https://www.googleapis.com/auth/script.container.ui",
"https://www.googleapis.com/auth/spreadsheets.currentonly"
]
But apparently, that's not enough. The script is telling me it needs the https://www.googleapis.com/auth/documents permission to work properly. However, it seems excessive to give the add-on permission to edit ALL Google Docs files when it just needs to be able to view the content of one. Am I missing something? Is there a way to give it read-only access to a separate Google Docs file?
Here is the function I am using for testing, with most of the document ID censored out:
function getDoc() {
var id = '1NLH----------------------------------------'
var templateFile = DocumentApp.openById(id)
var templateText = templateFile.getBody().getText()
Logger.log(templateText)
}
Thanks!
I believe your goal as follows.
You want to retrieve the text data from Google Document using the following script.
function getDoc() {
var id = '1NLH----------------------------------------'
var templateFile = DocumentApp.openById(id)
var templateText = templateFile.getBody().getText()
Logger.log(templateText)
}
You want to achieve this using the scope of https://www.googleapis.com/auth/documents.readonly and Google Apps Script.
Issue and workaround:
In the current stage, DocumentApp.openById of Document service is used, it is required to use the scope of https://www.googleapis.com/auth/documents. It seems that this is the current specification. So, in this answer, as a workaround, I would like to propose to use Google Docs API instead of Document service. When Google Docs API is used, your script can be achieved using the scope of https://www.googleapis.com/auth/documents.readonly.
When your above script is modified using Google Docs API, it becomes as follows.
Sample script:
Before you use this script, please enable Google Docs API at Advanced Google services. This script can work with only the scope of https://www.googleapis.com/auth/documents.readonly.
function myFunction() {
const documentId = "###"; // Please set the Document ID.
const obj = Docs.Documents.get(documentId);
const text = obj.body.content.reduce((s, c) => {
if (c.paragraph && c.paragraph.elements) {
s += c.paragraph.elements.map(e => e.textRun.content).join("");
}
return s;
}, "");
console.log(text)
}
Reference:
Method: documents.get
I had a prob with my script, which was greatly answered in this question.
Basically custom functions cannot call services that require authorization. However, as far as I understood if I use simple triggers, such as onEdit it could work.
I checked the documentation suggested in the previous question, however I wasn't successful applying that to my code, which you can see below:
function FileName (id) {
var ss = DriveApp.getFileById(id);
return ss.getName();
}
How could I adapt my code to use simple triggers?
Here is a sample sheet that replicates the problem.
I believe your goal as follows.
You want to use your function of FileName as the custom function of Google Spreadsheet.
You want to automatically retrieve the filename when the file ID is put to the column "B".
You want to put the filename to the column "C".
Issue and workaround:
Unfortunately, when the custom function is used, in the current specification, the most methods except several methods (for example, one of them is UrlFetchApp.) that the authorization is required cannot be used. By this, DriveApp.getFileById(id) in your script cannot be used with the custom function. But there is a workaround. At the custom function, UrlFetchApp can be used. In this answer, I would like to propose to use the Web Apps with UrlFetchApp as the wrapper for authorizing. By this, the authorization can be done with the Web Apps. So your function can be run by the custom function.
Usage:
1. Prepare script.
Please copy and paste the following script to the script editor and save it.
const key = "samplekey"; // This is a key for using Web Apps. You can freely modify this.
// This is your function.
function FileName_(id) {
var ss = DriveApp.getFileById(id);
return ss.getName();
}
// Web Apps using as the wrapper for authorizing.
function doGet(e) {
let res = "";
if (e.parameter.key === key) {
try {
res = FileName_(e.parameter.id);
} catch (err) {
res = `Error: ${err.message}`;
}
} else {
res = "Key error.";
}
return ContentService.createTextOutput(JSON.stringify({value: res}));
}
function Filename(id) {
const webAppsUrl = "https://script.google.com/macros/s/###/exec"; // Please set the URL of Web Apps after you set the Web Apps.
const res = UrlFetchApp.fetch(`${webAppsUrl}?id=${id}&key=${key}`);
if (res.getResponseCode() != 200) throw new Error(res.getContentText());
return JSON.parse(res.getContentText()).value;
}
2. Deploy Web Apps.
On the script editor, Open a dialog box by "Publish" -> "Deploy as web app".
Select "Me" for "Execute the app as:".
By this, the script is run as the owner.
Select "Anyone, even anonymous" for "Who has access to the app:".
In this case, the access token is not required to request to Web Apps. But in this sample script, a key for requesting to Web Apps is used.
Click "Deploy" button as new "Project version".
Automatically open a dialog box of "Authorization required".
Click "Review Permissions".
Select own account.
Click "Advanced" at "This app isn't verified".
Click "Go to ### project name ###(unsafe)"
Click "Allow" button.
Click "OK".
Copy the URL of Web Apps. It's like https://script.google.com/macros/s/###/exec.
When you modified the Google Apps Script, please redeploy as new version. By this, the modified script is reflected to Web Apps. Please be careful this.
Please set the URL of https://script.google.com/macros/s/###/exec to url of above script. And please redeploy Web Apps. By this, the latest script is reflected to the Web Apps. So please be careful this.
3. Test this workaround.
When the file ID is put to the cell "A1", please put =filename(A1) to a cell as the custom function. By this, the script is run and the response value is returned.
Note:
Above sample script is a simple sample script for testing your script. So when you want to use the various methods, this post might be useful.
Please use this script with enabling V8.
As other method, I think that when the file ID is manually put to the column "B", the installable OnEdit trigger can be used. The sample script is as follows. Please set the sheet name. And please install the trigger to the function of installedOnEdit. Ref By this, when the file ID is put to the column "B" of sheetName, the file ID is put to the column "C".
function installedOnEdit(e) {
const sheetName = "Sheet1";
const range = e.range;
const sheet = range.getSheet();
if (!(sheet.getSheetName() == sheetName && range.getColumn() == 2 && range.getRow() > 1)) return;
const value = range.getValue();
let res = "";
try {
res = DriveApp.getFileById(value).getName();
} catch(e) {
res = e.message;
}
range.offset(0, 1).setValue(res);
}
References:
Web Apps
Taking advantage of Web Apps with Google Apps Script
Enhanced Custom Function for Google Spreadsheet using Web Apps as Wrapper
Related questions
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Error when running Youtube Data Service in App Scripts (js) – Daily Limit for Unauthenticated Use Exceeded
How to enable not authorized users to protect the spreadsheet
Changing Owner of the Sheet irrespective of the duplicator
Installable Triggers
As you can draw from the documentation, simple triggers cannot access services that require authorization neither
You have to use installable triggers instead.
However the workflow is very different from custom functions.
In your specific case, you can implement e.g. that when a cell in column A is being edited (that is a new URL is being inserted) - the respective file name is being found and returned into column D.
You can retrieve the value and the row in which the new URL is being inserted with help of event objects.
Sample:
function FileName (event) {
var id = event.value;
var ss = DriveApp.getFileById(id);
var row = event.range.getRow();
var sheet = event.range.getSheet();
// for column D:
var column = 4;
var returnCell = sheet.getRange(row,column);
returnCell.setValue(ss.getName());
}
For using an installable onEdit trigger - bind it to this function through going on Edit > Current project's triggers as explained here.
I'm developing a Chrome extension that has access to Google Sheets using a standalone Google Apps Script.
I need help to be able to navigate and highlight given variable row from my extension. either using Apps Script or some other way.
I've tried this code in google apps script.
function navigateToRow(parameters) {
var ss = SpreadsheetApp.openByUrl(parameters.url)
var sheet = ss.getSheets()[0]
var range = sheet.getRange('A1:D10'); // will get range from parameters in future
range.activate();
}
There is another solution that could solve the problem, but it refreshes the page: using url parameters, e.g.
https://docs.google.com/spreadsheets/d/<spreadsheet id>/edit#gid=<sheet id>&range=<a1 notation>.
Try something like :
var range = SpreadsheetApp.getActiveSpreadsheet().getActiveSheet().getRange(1, 1);
SpreadsheetApp.setActiveRange(range);
Reference : https://developers.google.com/apps-script/reference/spreadsheet/spreadsheet-app#setactiverangerange
Solved using these lines of code inside the content-script.
hash = window.location.hash.split('&range=')[0]
hash += `&range=${currentRowInput.value}:${currentRowInput.value}#`;
window.location.hash = hash
I have a Google Sheet with 5 columns (First Name, Address, SKU, Quote, Status).
I have an apps script function (createQuote) which looks at the above variable's values from google sheet row and create a google document quote replacing the variables to values.
I use Zapier to insert row into my above google sheet.
What am struggling with-:
I need a way to trigger my createQuote function right when a new row is inserted via zapier (Google Sheet API call).
I tried playing with triggers but couldn't make it, any help is appreciated.
thank you
here is the code for my function-
function quoteCreator(){
docTemplate = "googledocidgoeshere"
docName = "Proposal"
var sheet = SpreadsheetApp.getActive().getSheetByName("Main")
var values = sheet.getDataRange().getValues()
var full_name = values[1][0]
var copyId = DriveApp.getFileById(docTemplate).makeCopy(docName+" for "+full_name).getId()
// Open the temporary document
var copyDoc = DocumentApp.openById(copyId);
// Get the document’s body section
var copyBody = copyDoc.getActiveSection();
// Replace place holder keys/tags,
copyBody.replaceText("keyFullName", full_name);
copyDoc.saveAndClose();
// Convert temporary document to PDF by using the getAs blob conversion
var pdf = DriveApp.getFileById(copyId).getAs("application/pdf");
// put the link of created quote in the quote column
var url = DocumentApp.openById(copyId).getUrl()
var last = sheet.getRange(2, 7, 1, 1).setValue(url)
}
Note-: I haven't put the loop yet in above, i'll do that once it starts working as per my requirements.
Changes made via Sheets API or Apps Script do not fire onEdit triggers. I give two workarounds for this.
Web app
Have whatever process updates the sheet also send a GET or POST request to your script, deployed as a web application. As an example, a GET version might access https://script.google.com/.../exec?run=quoteCreator
function doGet(e) {
if (e.parameter.run == "quoteCreator") {
quoteCreator();
return ContentService.createTextOutput("Quote updated");
}
else {
return ContentService.createTextOutput("Unrecognized command");
}
}
The web application should be published in a way that makes it possible for your other process to do the above; usually this means "everyone, even anonymous". If security is an issue, adding a token parameter may help, e.g., the URL would have &token=myToken where myToken is a string that the webapp will check using e.parameter.token.
GET method is used for illustration here, you may find that POST makes more sense for this operation.
Important: when execution is triggered by a GET or POST request, the methods getActive... are not available. You'll need to open any spreadsheets you need using their Id or URL (see openById, openByUrl).
Timed trigger
Have a function running on time intervals (say, every 5 minutes) that checks the number of rows in the sheet and fires quoteCreator if needed. The function checkNewRows stores the number of nonempty rows in Script Properties, so changes can be detected.
function checkNewRows() {
var sp = PropertiesService.getScriptProperties();
var oldRows = sp.getProperty("rows") || 0;
var newRows = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Main").getLastRow();
if (newRows > oldRows) {
sp.setProperty("rows", newRows);
quoteCreator();
}
}