Code to delete outdated entries on a google sheet - google-apps-script

I found this code on here which should work perfectly for me. Was just hoping someone could change the code to delete entries that have dates that are 2 weeks old or older. So if the script were to run today, it would delete any rows that are October 26th or older.
function DeleteOldEntries() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("MASTER");
var datarange = sheet.getDataRange();
var lastrow = datarange.getLastRow();
var values = datarange.getValues();// get all data in a 2D array
var currentDate = new Date();//today
for (i=lastrow;i>=3;i--) {
var tempDate = values[i-1][2];// arrays are 0 indexed so row1 = values[0] and col3 = [2]
if ((tempDate!=NaN) && (tempDate <= currentDate))
{
sheet.deleteRow(i);
}//closes if
}//closes for loop
}//closes function

Deleting Rows in a forEach loop
function DeleteOldEntries() {
const ss = SpreadsheetApp.getActive();
const sh = ss.getSheetByName("MASTER");
const sr = 3;//guessing data start on row 3
const vs = sh.getRange(sr, 1, sh.getLastRow() - sr + 1, sh.getLastColumn()).getValues();
let d = 0;//delete counter
const dtv = new Date(new Date().getFullYear(), new Date().getMonth(), new Date().getDate() - 15).valueOf();
vs.forEach((r, i) => {
let cdt = new Date(r[2]);//assume date is in column 3
let cdtv = new Date(cdt.getFullYear(), cdt.getMonth(), cdt.getDate()).valueOf();
if (cdtv < dtv) {
sh.deleRow(i + sr - d++);
}
});
}
Date.valueOf()

I believe your goal is as follows.
From your script and question, you want to delete the rows when the date of column "C" is before 2 weeks from today.
In this case, how about the following modification? In your script, when the value of column "C" is the date object, you are comparing the date object.
From:
var currentDate = new Date();//today
for (i=lastrow;i>=3;i--) {
var tempDate = values[i-1][2];// arrays are 0 indexed so row1 = values[0] and col3 = [2]
if ((tempDate!=NaN) && (tempDate <= currentDate))
{
sheet.deleteRow(i);
}//closes if
}//closes for loop
}//closes function
To:
var currentDate = new Date();
currentDate.setDate(currentDate.getDate() - 14); // Added: This means before 2 weeks from today.
var d = currentDate.getTime(); // Added
for (i = lastrow; i >= 3; i--) {
var tempDate = values[i - 1][2];
if ((tempDate != NaN) && (tempDate.getTime() <= d)) { // Modified
sheet.deleteRow(i);
}
}
}
References:
getDate()
setDate()
Compare two dates with JavaScript

Related

Why is this function not deleting many rows at once correctly?

This function works with a little bit of data, but not with hundreds of rows and I wonder if I'm missing some Spreadsheet.flush() or something of this nature.
const values = [["2022-12-31T06:00:00.000Z"],["2022-12-31T06:00:00.000Z"],["2022-12-31T06:00:00.000Z"],["2022-12-31T06:00:00.000Z"],["2022-12-31T06:00:00.000Z"],["2022-12-31T06:00:00.000Z"],["2022-12-31T06:00:00.000Z"],["2022-12-31T06:00:00.000Z"],["2022-12-31T06:00:00.000Z"],["2022-12-31T06:00:00.000Z"],["2022-12-31T06:00:00.000Z"],["2022-12-31T06:00:00.000Z"]];
function DeleteRows(sheetName, year) {
sheetName = 'Saved Budgets'//For tests
year = '2022' //For tests
var SS = SpreadsheetApp.getActiveSpreadsheet().getSheetByName(sheetName); //Get Open Lines Sheet
var lastRow = SS.getLastRow();
var range = SS.getRange(2, 1, lastRow - 1, 1); //get range
range.sort({ column: 1, ascending: false }) // filter data descending
var firstRowToDelete = 0;
var numOfRows = 1; // starting row to be increment and become the number of rows
var values = range.getValues();//Got it for comparison
for (let a = 0; a < values.length; a++) {
let dt = new Date(values[a]).getFullYear();
if (dt == year) {
firstRowToDelete = parseInt(a);
numOfRows++
}
}
if (numOfRows != 1) {
numOfRows = numOfRows - 1 // minus 1 to get the last row
SS.deleteRows(firstRowToDelete, numOfRows);
}
range.sort({ column: 1, ascending: true }) // filter data again ascending
}
If you want to delete rows that the column "A" is year = '2022', firstRowToDelete = parseInt(a); is the last index of the rows that the column "A" is year = '2022'. And, numOfRows is the number of rows. In this case, I'm worried that all rows that the column "A" is year = '2022' cannot be deleted. And also, when the values are large, the rows for deleting might be over the bottom of the sheet, and/or range of range.sort({ column: 1, ascending: true }) might be over the bottom of the sheet. I thought that this might be the reason for your issue.
If you want to remove this issue, when your script is modified, how about the following modification?
From:
for (let a = 0; a < values.length; a++) {
let dt = new Date(values[a]).getFullYear();
if (dt == year) {
firstRowToDelete = parseInt(a);
numOfRows++
}
}
if (numOfRows != 1) {
numOfRows = numOfRows - 1 // minus 1 to get the last row
SS.deleteRows(firstRowToDelete, numOfRows);
}
range.sort({ column: 1, ascending: true }) // filter data again ascending
To:
for (let a = 0; a < values.length; a++) {
let dt = new Date(values[a]).getFullYear();
if (dt == year) {
if (firstRowToDelete == 0) firstRowToDelete = a + 2; // Modified
numOfRows++
}
}
if (numOfRows != 1) {
numOfRows = numOfRows - 1;
SS.deleteRows(firstRowToDelete, numOfRows);
}
SS.getRange(2, 1, SS.getLastRow() - 1, 1).sort({ column: 1, ascending: true }); // Modified
As another modification, how about the following modification?
From:
var values = range.getValues();//Got it for comparison
for (let a = 0; a < values.length; a++) {
let dt = new Date(values[a]).getFullYear();
if (dt == year) {
firstRowToDelete = parseInt(a);
numOfRows++
}
}
if (numOfRows != 1) {
numOfRows = numOfRows - 1 // minus 1 to get the last row
SS.deleteRows(firstRowToDelete, numOfRows);
}
range.sort({ column: 1, ascending: true }) // filter data again ascending
To:
var values = range.getDisplayValues();
var numOfRows = values.filter(([a]) => new Date(a).getFullYear() == year).length;
if (numOfRows > 0) {
var firstRowToDelete = values.findIndex(([a]) => new Date(a).getFullYear() == year);
SS.deleteRows(firstRowToDelete > -1 ? firstRowToDelete + 2 : firstRowToDelete, numOfRows);
}
SS.getRange(2, 1, SS.getLastRow() - 1, 1).sort({ column: 1, ascending: true });
Try this:
NOTE: This is all based on the assumption that the values global variable is actually a data in the spreadsheet, and you would want to remove all data with 2022.
function myFunction() {
var ss = SpreadsheetApp.getActiveSpreadsheet().getActiveSheet(); //you can change this to specify a specific sheet
var range = ss.getRange(2,1,ss.getLastRow(), ss.getLastColumn());
var values = range.getValues();
var year = /2022/; // change this to filter other years
var newval = values.filter(x=>year.test(x) ? null : x);
console.log(newval); //to check if it populates the correct data during logging.
range.clearContent(); //clears the data based on the current range keeping the formatting.
var newrange = ss.getRange(2,1,newval.length, ss.getLastColumn()); //creates a new range based on the size of `newval`
newrange.setValues(newval);
}
Explanation:
var range = ss.getRange(2,1,ss.getLastRow(), ss.getLastColumn()); gets the current data on the spreadsheet, including the columns.
Using var values = range.getValues(); we get a 2D array structure of the data on the spreadsheet.
Using filter() and test() method on var newval = values.filter(x=>year.test(x) ? null : x); using a ternary operator to test whether an array element contains the year to filter out.
range.clearContent(); to delete the contents of the range.
var newrange = ss.getRange(2,1,newval.length, ss.getLastColumn()); creates a new range based on the new array.
newrange.setValues(newval); sets the new value on the spreadsheet
Screenshots:
NOTE: Multiple columns in the data are for testing to see dynamic deletion even if there is additional data on the columns.
Initial data:
After running the script:
Execution duration:
References:
https://developers.google.com/apps-script/reference/spreadsheet/range#clearContent()
https://developer.mozilla.org/en-US/docs/Web/JavaScript/Reference/Global_Objects/Array/filter
https://developer.mozilla.org/en-US/docs/Web/JavaScript/Reference/Global_Objects/RegExp/test

set value of row for previous month

Setting value of each row that has a date of last month, I am stumped about how to get the result I want.
function hideRows() {
const ss = SpreadsheetApp.getActive();
const sh = ss.getSheetByName("Archived Videos");
const vs = sh.getDataRange().getValues();
const dtv = new Date(new Date().getFullYear(),new Date().getMonth() - 1,new Date().getDate()).valueOf();
let rows = [];
vs.forEach((r,i) => {
if(new Date(r[0]).valueOf() < dtv) {
rows.push(i+1);
var val = sh.getRange(i + 1,1,1,20 + 1).setValue(null);
}
})
}
I need to set each row that is from previous month to null. My code right now sets each row that is exactly one month ago or older to null. The final result should be that If today is any date in Sept all of August will set to null.
Edited: I took Coopers answer but now need it to be 2 months back and leave all of Aug and Sept. See comment below for clarification.
Setting the date in the rows of the previous month to null
function hideRows() {
const ss = SpreadsheetApp.getActive();
const sh = ss.getSheetByName("Archived Videos");
const vs = sh.getDataRange().getValues();
const dtv0 = new Date(new Date().getFullYear(),new Date().getMonth() - 2, Date().getDate()).valueOf();
const dtv1 = new Date(new Date().getFullYear(),new Date().getMonth(), Date().getDate()).valueOf();
let rows = [];
vs.forEach((r,i) => {
let d = new Date(r[0]);
let dv = d.valueOf();
if(dv >= dtv0 && dv < dtv1) {
rows.push(i+1);
sh.getRange(i + 1,1).setValue(null);
}
})
}

How to delete only last 3 days of data in sheet using Javascript?

I'm currently working on a script that should delete data of the last three days in the sheet without disturbing the fourth day's data as my data gets updated only for 3 days I want to delete and update only for 3 days of data in the sheet.
I'm facing an issue with the below code it deletes the data from the last row to the topmost row whereas I want to delete data only for the last three days any help on how to fix this is much appreciated.
Thanks in advance.
my code:
var sheet = SpreadsheetApp.openById('xxxxxxxxxxxxxxxxx').getActiveSheet();
var datarange = sheet.getDataRange();
var lastrow = datarange.getLastRow();
var currentDate = new Date();
var oneweekago = new Date();
oneweekago.setDate(currentDate.getDate() - 7);
for (i = lastrow; i >= 2; i--) {
var tempdate = sheet.getRange(i, 1).getValue();
if (tempdate < oneweekago) {
sheet.deleteRow(i);
}
}
}
var sheet = SpreadsheetApp.openById('xxxxxxxxxxxxxxxxx').getActiveSheet();
var datarange = sheet.getDataRange();
var lastrow = datarange.getLastRow();
var days = 3;
var currentDate = new Date();
var closeDate = new Date();
closeDate.setDate(currentDate.getDate() - days);
closeDate = closeDate.getTime();
var dates = datarange.getValues();
for (let i = dates.length; i >= 1; i--) {
var tempdate = new Date(dates[i][0]).getTime();
if (tempdate < closeDate) {
break;
}
sheet.deleteRow(i + 1);
}
}

Confirm that a value is in a spreadsheet column using Google Apps Script

This function sends email reminders based on a few conditions. One of the things I need to check for is that the Visit ID (which is in column 11 in the "email log" sheet) exists in a separate sheet ("DATA", stored in the enrollmentData variable). How do I search this array and return the ID to match in the IF statement below?
function sendReminders() {
var ss = SpreadsheetApp.getActiveSpreadsheet ();
var sheet = ss.getSheetByName("Email Log");
var rows = sheet.getLastRow()-1;
var startRow = 2; // First row of data to process
var numRows = rows; // Number of rows to process
var now = new Date();
// Fetch the range of cells
var dataRange = sheet.getRange(startRow, 1, numRows, 22)
// Fetch values for each row in the Range.
var data = dataRange.getValues();
var today = Utilities.formatDate(new Date(), "GMT-5", "m/d/yyyy")
var reminderSent = "Reminder Sent";
//get email body and subject
var bodyTem = ss.getSheetByName("Email Templates").getRange('b8').getValues();
var subject = ss.getSheetByName("Email Templates").getRange('d13').getValues();
//get enrollments data to search for visit ID
var enrollmentData = ss.getSheetByName("DATA").getRange('H:H').getValues();
for (var i = 0; i < data.length; i++) {
var row = data[i];
//set conditions
var sendReminder = row[18];
var reminderDate = row[19];
var reminderStatus = row[20];
var visitID = row[11]
//need condition to look for visit ID to not include already cancelled. Search enrollmentData for visitID and return as foundID for conditional below
if (sendReminder == "Yes" && reminderStatus != reminderSent && reminderDate >= today && visitID == foundID) {
//assemble email
var studentEmail = row[13];
var firstName = row[12];
var instructor = row[0];
var body1 = bodyTem.replace(/*name*/gi,firstName);
var body2 = body1.replace(/*instructorFull*/gi,instructor);
MailApp.sendEmail(studentEmail, subject, body2);
//need to write in that the reminder email was sent.
sheet.getRange(startRow + i, 20).setValue(reminderSent);
sheet.getRange(startRow + i, 21).setValue(now);
};
};
};
You want to search the array
var enrollmentData = ss.getSheetByName("DATA").getRange('H:H').getValues();
The method getValues always returns a double array: in this case, it's of the form [[1], [2], [3],..] since each row has one element. I usually flatten this:
var enrollmentDataFlat = enrollmentData.map(function(row) {return row[0];});
Now enrollmentDataFlat is like [1, 2, 3, ..] so indexOf will work as usual:
if (enrollmentDataFlat.indexOf(visitID) != -1) {
// it's there
}
else {
// it's not there
}

How to automatically add a timestamp in google spreadsheet

I have a sheet in my Google spreadsheet that contains 5 cells, the first 3 contains only words while the last 2 contains time, specifically a timestamp.
cell 1 = data
cell 2 = data
cell 3 = data
cell 4 = time start
cell 5 = time ended
Now, what I want is when cell 1 is supplied with data, a timestamp will automatically appear in cell 4. And when cell 2 and cell 3 is supplied with data, a timestamp will be the new value for cell 5.
My friend give me a code, that should pasted in Script editor:
function readRows() {
var sheet = SpreadsheetApp.getActiveSheet();
var rows = sheet.getDataRange();
var numRows = rows.getNumRows();
var values = rows.getValues();
for (var i = 0; i <= numRows - 1; i++) {
var row = values[i];
Logger.log(row);
}
};
And
function onOpen() {
var spreadsheet = SpreadsheetApp.getActiveSpreadsheet();
var entries = [{
name : "Read Data",
functionName : "readRows"
}];
spreadsheet.addMenu("Script Center Menu", entries);
};
function timestamp() {
return new Date()
}
and this code is pasted in =IF(B6="","",timestamp(B6))cell 4 and this one =IF(D6="","",timestamp(C6&B6)) is on cell 5. in his example tracker its working. But when i copied it to mine, the output in cell 4 and cell 5 is the Date today and not the time.
can anyone help me? why does it output the date and not the time?
You can refer this tutorial, if this helps.
In the script code, change
var timestamp_format = "MM-dd-yyyy"; // Timestamp Format.
to
var timestamp_format = "MM-dd-yyyy hh:mm:ss"; // Timestamp Format.
This should probably help you.
I just came across this problem and I modified the code provided by Internet Geeks.
Their code works by updating a specified column, the timestamp is inserted in the same row in another specified column.
What I changed is that I separated the date and the time, because the timestamp is a string, not a date format. My way is useful for generating graphs.
It works by specifying the column to track for changes, and then creating an upDate and upTime columns for the date and time respectively.
function onEdit(event) {
var timezone = "GMT+1";
var date_format = "MM/dd/yyyy";
var time_format = "hh:mm";
var updateColName = "Резултат";
var DateColName = "upDate";
var TimeColName = "upTime";
var sheet = event.source.getActiveSheet(); // All sheets
// var sheet = event.source.getSheetByName('Test'); //Name of the sheet where you want to run this script.
var actRng = event.source.getActiveRange();
var editColumn = actRng.getColumn();
var index = actRng.getRowIndex();
var headers = sheet.getRange(1, 1, 1, sheet.getLastColumn()).getValues();
var dateCol = headers[0].indexOf(DateColName);
var timeCol = headers[0].indexOf(TimeColName);
var updateCol = headers[0].indexOf(updateColName);
updateCol = updateCol + 1;
if (dateCol > -1 && timeCol > -1 && index > 1 && editColumn == updateCol) {
// only timestamp if 'Last Updated' header exists, but not in the header row itself!
var cellDate = sheet.getRange(index, dateCol + 1);
var cellTime = sheet.getRange(index, timeCol + 1);
var date = Utilities.formatDate(new Date(), timezone, date_format);
var time = Utilities.formatDate(new Date(), timezone, time_format);
cellDate.setValue(date);
cellTime.setValue(time);
}
}
Hope this helps people.
Updated and simpler code
function onEdit(e) {
var sh = e.source.getActiveSheet();
var sheets = ['Sheet1']; // Which sheets to run the code.
// Columns with the data to be tracked. 1 = A, 2 = B...
var ind = [1, 2, 3].indexOf(e.range.columnStart);
// Which columns to have the timestamp, related to the data cells.
// Data in 1 (A) will have the timestamp in 4 (D)
var stampCols = [4, 5, 6]
if(sheets.indexOf(sh.getName()) == -1 || ind == -1) return;
// Insert/Update the timestamp.
var timestampCell = sh.getRange(e.range.rowStart, stampCols[ind]);
timestampCell.setValue(typeof e.value == 'object' ? null : new Date());
}
I made a slightly different version, based also on the code from Internet Geeks
In order to support multiple named sheets, and because Google Sheets Script doesn't currently support Array.prototype.includes(), I included the polyfill mentioned here
Also, in my version, the timestamp marks the date of creation of that row's cell, not the date of the last update as in the other scripts provided here.
function onEdit(event) {
var sheetNames = [
'Pounds £',
'Euros €'
]
var sheet = event.source.getActiveSheet();
if (sheetNames.includes(sheet.getName())){
var timezone = "GMT";
var dateFormat = "MM/dd/yyyy";
var updateColName = "Paid for ...";
var dateColName = "Date";
var actRng = sheet.getActiveRange();
var editColumn = actRng.getColumn();
var rowIndex = actRng.getRowIndex();
var headers = sheet.getRange(1, 1, 1, sheet.getLastColumn()).getValues();
var dateCol = headers[0].indexOf(dateColName) + 1;
var updateCol = headers[0].indexOf(updateColName) + 1;
var dateCell = sheet.getRange(rowIndex, dateCol);
if (dateCol > 0 && rowIndex > 1 && editColumn == updateCol && dateCell.isBlank())
{
dateCell.setValue(Utilities.formatDate(new Date(), timezone, dateFormat));
}
}
}
// https://stackoverflow.com/a/51774307/349169
// https://tc39.github.io/ecma262/#sec-array.prototype.includes
if (!Array.prototype.includes) {
Object.defineProperty(Array.prototype, 'includes', {
value: function(searchElement, fromIndex) {
if (this == null) {
throw new TypeError('"this" is null or not defined');
}
// 1. Let O be ? ToObject(this value).
var o = Object(this);
// 2. Let len be ? ToLength(? Get(O, "length")).
var len = o.length >>> 0;
// 3. If len is 0, return false.
if (len === 0) {
return false;
}
// 4. Let n be ? ToInteger(fromIndex).
// (If fromIndex is undefined, this step produces the value 0.)
var n = fromIndex | 0;
// 5. If n ≥ 0, then
// a. Let k be n.
// 6. Else n < 0,
// a. Let k be len + n.
// b. If k < 0, let k be 0.
var k = Math.max(n >= 0 ? n : len - Math.abs(n), 0);
function sameValueZero(x, y) {
return x === y || (typeof x === 'number' && typeof y === 'number' && isNaN(x) && isNaN(y));
}
// 7. Repeat, while k < len
while (k < len) {
// a. Let elementK be the result of ? Get(O, ! ToString(k)).
// b. If SameValueZero(searchElement, elementK) is true, return true.
if (sameValueZero(o[k], searchElement)) {
return true;
}
// c. Increase k by 1.
k++;
}
// 8. Return false
return false;
}
});
}