I have a pretty large dataset where learners are divided into age groups (16-18, 19+). I am trying to calculate the retention of learners (completed field/ Leavers field) and display the chart by just one of those age groups (16-18).
How can I do this as an expression?
I would create a calculated field where you can store the different age groups:
'Name: AgeGroups
=IIF(CInt(Fields!Age.Value) > 15 And CInt(Fields!Age.Value) < 19, "16-18", "19+")
Now add everything you need to your chart. The Fields!AgeGroups.Value is now the cathegory. In the chart properties under filter you can add the following filter, to display just one of the age group:
'Expression
=Fields!AgeGroups.Value
'Format
String
'Operator
=
'Value
16-18
This way if your custom grouping changes sometimes, you just need to apply the changes in the calculated field once.
Related
I am new to SSRS and have a SUM(IIF question.
My data set contains four columns: Date, GroupID, PlanPaid, and NetworkIndicator.
Here is an example of the data set:
I am trying to SUM the [PlanPaid] amount when [NetworkIndicator] = "In Network".
However, I need this amount broken up by the [Date]. I tried accomplishing this by creating the expression:
=Sum(IIf(Fields!NetworkIndicator.Value = "In Network"
, Fields!PlanPaid.Value
, Nothing)
, "Claims_Rolling12")
But this expression returns the same amount (total) across all [Dates]. How do I break it up so that it is grouped by the correct [Date]?
Here is a photo of my Tablix and my current Groups: [Tablix and Groups]
And here is a photo of the output: [Output]
You haven't said where you want this sum to appear, so the answer here might not work. If it doesn't then edit your question to show what you expect the output to look like based on your sample data.
I'm assuming here that you want to add a new column to the report that shows "In Network total" by date.
The easiest way to do this is to add a row group that groups by date, then within this group you can use a simple expression, like the one you tried, but without specifying the scope.
=SUM(IIF(Fields!NetworkIndicator.Value = "In Network", Fields!PaidPlan.Value, Nothing))
This expression will only sum rows that are within the current scope, in this case the scope will be the row group you created to group by dates.
As IO said, if this is not helpful, edit your question and show what you expect your end result to look like, based on the sample data you supplied and then I can look at it again.
I am running a report where the projects are grouped by FY based on Fields!EstSubstantial_Completion.Value. Expression below:
=IIf(Month(Fields!EstSubstantial_Completion.Value)=10,
year(Fields!EstSubstantial_Completion.Value)+1,
IIf(Month(Fields!EstSubstantial_Completion.Value)=11,
year(Fields!EstSubstantial_Completion.Value)+1,
IIf(Month(Fields!EstSubstantial_Completion.Value)=12,
year(Fields!EstSubstantial_Completion.Value)+1,
year(Fields!EstSubstantial_Completion.Value))))
The expression is working, but my supervisor would like the projects to first be grouped into a FY based on another date field Fields!Savings_Report_Date.Value first and then if the field is blank (null) reference the Fields!EstSubtantial_Completion.Value field as the date to determine FY grouping.
I am new to SSRS reports so I am unsure if there is a way to write this type of expression.
Thanks!
The easiest way to do this would be to add a calculated field to your dataset.
Go to the dataset properties, then the "Fields" tab, then add a new field, select calculated when prompted.
Give the field a name such as FYCalc and set the expression to
=IIF(Fields!Savings_Report_Date.Value = Nothing, Fields!EstSubtantial_Completion.Value, Fields!Savings_Report_Date.Value)
Now all you need to do is swap out Fields!EstSubtantial_Completion.Value in your current expression and use Fields!FYCalc.Value instead.
Optional :
When you have nested IIF statements, it's often easier to use the SWITCH function instead. It's much easier to read.
=SWITCH(
Month(Fields!FYCalc.Value)=10, year(Fields!FYCalc.Value)+1,
Month(Fields!FYCalc.Value)=11, year(Fields!FYCalc.Value)+1,
Month(Fields!FYCalc.Value)=12, year(Fields!FYCalc.Value)+1,
True, year(Fields!FYCalc.Value)
)
The final True acts like an Else
You could simplify this further like this
=IIF(
Month(Fields!FYCalc.Value) >= 10 and Month(Fields!FYCalc.Value) <= 12, year(Fields!FYCalc.Value)+1,
, year(Fields!FYCalc.Value)
)
I have an SSRS line chart that I need to figure out how to hide empty data points - stop the line from making markers/continuing the line where Category Group values are zero:
The values and series and groups are setup as so:
With the data looking like this:
I have tried filtering both at the chart level and the Category Group levels to filter out data that would create groups for Series 2020 and Category October/November/December, this creating or filling those points in my mind:
Where the expression is "=DateSerial(YEAR(today()),MONTH(today()), 1)" achieving the net result of filtering out data points/rows that from an incomplete month - meaning when the report would be run on 10/10/2020, only data from before 10/1/2020 should be used to generate groups.
The problem is that you are using COUNT() which will always return a value, zero if there are no records to count.
I created a simple dataset and using count of FILE_NUMBER I got this (replicating your issue) ...
The easiest way round this is to change the value expression to something like this...
=SUM(IIF(Fields!FILE_NUMBER.Value = Nothing, 0, 1))
This way we add 1 to the sum for every non-empty value and nothing if it's empty. If the total sum is still empty, by default, the chart will not plot that point.
So we end up with this...
I'm making a charts in SSRS that will display the absence ration per department
so in the chart Data ( Values field ) I have the following expression :
=Sum(Fields!Absence_Hours.Value, "DataSet1") /
Sum(Fields!Worked_Hours.Value, "DataSet1")
This expression works fine when I have only one department chosen, but once I choose more than one department, the program does the following:
(total absence hours of all chosen departments ) /
(total worked hours of all chosen departments )
This returns a single value which makes all my department have the same value in the charts.
How can I make the expression above execute and return results for each department ??
Thanks in advance
There is no need for a for each loop. Drag and drop your department field into the chart datas Category Groups section.
This way the calculation gets done per department in the chart.
Requirements are as follows:
Grouping hierarchies should be swappable, for example Country > City > Department and Country > Department > City can be selected by the end user.
For the end user, there should be only one report.
The hierarchy that the user wants can be selected in a parameter value.
The data for the report should only be loaded once, since the query contains cpu intensive calculations.
I'm trying to do this by adding subreports for each hierarchy. Since hidden subreports are automatically loaded, I cannot toggle visibility of multiple subreports, or the data will be loaded twice. The ReportName property of the Subreport does not allow expressions. Can I use custom code to solve this, or what is a viable solution?
There are quite a few ways to do this.
If your dataset is embedded in your report, then I think the simplest way is:
Add your parameter, let's call it GroupingOrder, and hardcode your options: say set the Value to 1 for label of Country > City > Department and value of 2 for Country > Department > City
Add two calculated fields to your dataset within SSRS. (Right click on the dataset name and select "Add Calculated Field...". Name one "MiddleGroupName" and the other "InnerGroupName." Set the Field Source to formulas such as this for MiddleGroupName:
=IIF(Parameters!GroupingOrder.Value = 1, Fields!City.Value, Fields!Department.Value)
Use these calculated fields as normal groups in your report.
For bonus points, set the column titles based on your parameter: the column title for the middle group could be:
=IIF(Parameters!GroupingOrder.Value = 1, "City", "Department")
Another method could involve moving these calculations into the Grouping logic itself.
But I would steer clear of subreports in this case. They tend to hurt performance and create debugging difficulty.