I am creating a DBA documentation form in the database to help track changes made within the database. Currently, my form is pretty simple it has an ID, date field, table/ form name, control name, change made, and why. I want to add a validation rule or a dropdown that has a list of the tables and forms in the database but I am unsure of how to do this. Does anyone know of an easy way to do this? I want to generate a report that lists the changes made to a form/ table so it is crucial that the names are spelled right.
I found an answer but I will leave the question up in case others have a similar question. I used the following query to generate a list of forms.
Select distinctRow Name
From MSysObjects
Where Type = -32768
Order By Name
Related
Picture of my relevant fields simplified for this example:
I am currently working on updating a database in Access for work that has more or less been just a spreadsheet up to this point. As such, I have a lot of information stored on a single table and I'm looking to avoid creating new tables that have to be manually filled in if possible. I track our purchases, confirming whether or not all the items on a particular purchase order or "PO" has come in, or if that PO only came in with a partial shipment. This database does not track POs as they are created, only as they are received by shipping, so I do not have a separate table that lists all the POs.
I am trying to create checkboxes in my table that synchronize with other checkboxes of the same PO, so when I receive the final shipment in for a PO, I can click "Order Complete?" (see linked image above) and all of the checkboxes with that same PO# will also be selected.
So far, in my fairly limited Access knowledge, I have attempted to make a new table from a query that listed only shipments with PO#s and then removed duplicate PO#s. I put the same "Order Complete?" field in the new table and then linked the PO# field on both tables and the Order Complete? field on both tables, but this didn't match them up. My coding knowledge is fairly limited and a little rusty so I was wondering if there was any simple way to do this without a really deep dive into coding.
Okay, so I'm creating a new database, and I've written several queries that I now wish to link a form. A partial view of the form will be attached
What I want this form to do is when the user selects the manufacturer the model box will be a drop down with only models linked to that manufacturer
IE: If the user selects Dell they will get a list of only Dell products that I've added to the model table in the database. If they select apple, they'll only get apple models, and so on.
I have the queries written to separate the data already, I'm just lost at the syntax needed on the source control for the forms.
I've looked around Stack Overflow and found nothing, and I checked the msdn to see if I could find any clues, so far I've not been able to figure this out, so now I'm asking for help.
The setup you need is what is called as Cascading ComboBoxes - Filtering the records in one combo box based on the value selected in another.
With this, you will be editing the rowsource of the next combobox that follow, so it will be more like a filtered list, that gives you more flexibility to choose and filter. Hope this helps :)
It should be something like this:
select Modelname
from Models
where Models.Manufacturer = [Forms]![ManufacturerField].value
What is the best way to organize a big database.
The way it works is that only I am allowed to touch or modify the database but interns help sometimes to collect data, we used to have the whole system excel based, back than we had the macro which by choosing 2 files it will integrate and mark in colors the changes.
How can I create something friendly to use which will update by pressing a button and also will show changes!! I am familiar with the update query, however:
it doesn’t track any changes.
I want to know other options.
To sum up the way of processing is:
I have the database and I need to split some data to smaller files so other employees will work on.
Then I will collect the files and integrate with the existing database, but since we are all human mistakes can happened that’s why I want to be able to track easily changes.
The updates are going to happen often. When I will give the intern a temp. table The possible changes are for example: address, phone number, price, they will do those researches based on current data which they will find online which information has been changed, and they will change the info which is on the temp. table, That is why I want to be able to know what exactly did they found out. Lets say if Product A (product ID1234) used to cost 10$ and today its 12$ from the same supplier. I just want to know and to see that the price for product ID1234 has been changed. Not only to have it updated to the back end database. For quality assurance I need to track which new input they did in relation to the product ID. (some times input by someone else which was done in wrong format or wrong column could affect big time on the quality of the reports)
So this was the explanation for what I need the reports
So in order to make those temp. tables, I want to create a form for it that by choosing region, category etc. and then clicking on a button it will automatically select the relevant records from the database, create a new table/access-file and then copy the selected records to the temp. table. So someone else could work on it...
Next thing is that it would be nice to know how can I create a template for tables, by template I mean to standardize by validation rules. some fields I'd like to have dropbox menu, some fields ready mask for phone number.... etc.
Final part, after they made the changes and saved the file (the temp. table which they were working on), I want to be able to update the back-end database via clicking on a button...
Looking forward to get the best solution!
Thanks in advance J
Michael
Okay for the temp tables thing:
why not split your database in a backend part (having all the tables) and a frontend part which contain the forms and tables the interns need? I'm guessing mostly it is going to be the same so you can even create multiple different frontend's to give to different interns incase they need other tables. There are a lot of articles out there about splitting a database and linking tables.
Then the thing about the record changes not sure is this is what your looking for but it could help, i haven't used it myself so not sure what it exacly does. But this may help you a bit.
http://support.microsoft.com/kb/197592
I would consider taking a look at the BeforeUpdate event for the form. You can trap the old and new values of textboxes if the form is bound to a table. You could loop through all the controls on your form and check for Me.Control <> Me.Control.OldValue. If they don't match, write both values to an auditing table so you can go back and check whenever you want to. I would include the following fields in your auditing table:
ChangeDate
TableName
ControlName
OldValue
NewValue
Then you can query that table any time you want to see what has changed.
I am trying to write an Microsoft Access query from a form with a multi value field being the criteria. The field I am trying to use is called Population and the field is represented in my database as a List Box that allows multiple values and it is in the Building table. The values it allows are the following:
"Singles";"Familes";"Families with Children";"Youth/Young Adults";"Veterans";
The form that I am creating is called HousingSearch.
I am trying to create a form which uses this field, so someone could use the list box and check off the values they want and click on the button which would open a query. I know having done this with single value fields the criteria in the query looks something like
[forms]![HousingSearch]![Building]![Population]
but if you try the same thing for a multi value field nothing is returned for the query. Any help would be appreciated.
From the information you have provided it seems that the phrase [Forms]![HousingSearch]![Building]![Population] are combining a request that starts with a form and then jumps to a table.
You are asking access to find data in a form but the information you're most likely trying to access is in a table. I don't quite understand what you're end result is but I think that you most likely want to refer to your information this way [Building]![Population]. Referring to your data this way makes access look at the table of [Building] and then into the field of [Population].
It's been a while since you posted, if you haven't cleared things up already I hope this helps.
I am trying to create a form in Access which will have a dynamic list of check boxes. It starts with a table tblMASTER_ATTACHMENT_LIST which will have three columns: MASTER_ATTACHMENT_ID, CLASS, and ATTACHMENT_NAME. (Before I go any further, this question is not about file attachments. Think more along the lines of an attachment to a report.) tblMASTER_ATTACHMENTS will be "pre-populated" with all possible reports and their classification. There will be another table tblREPORT_ATTACHMENTS, which will have the following columns: ID, REPORT_ID, MASTER_ATTACHMENT_ID, and ATTACHED_BL (boolean). So, depending on the class of the report, the list of possible attachments may change. I would like the list of possible attachments to be populated on a form, with check boxes next to each one to show whether it was actually attached or not.
I was thinking about a workflow such as once a user selects the class of report, to delete any records in the tblREPORT_ATTACHMENTS with the REPORT_ID equal to the current RECORD_ID, and then fill the form control with the results of SELECTing the records from the master table where CLASS = selected class.
If this workflow makes sense, I could use some help implementing it. Specifically, how do I build the control on the form that will hold the check boxes? If this workflow is not a very smart way to do, can someone suggest a better way? And explain how to do it?
By the way, I did search for this, but I don't really know what this type of thing is called. Makes it pretty hard to search for. If this is a common thing, perhaps someone could just point me in the right direction. In that case, a full answer here would not be necessary.