I am trying to create a form in Access which will have a dynamic list of check boxes. It starts with a table tblMASTER_ATTACHMENT_LIST which will have three columns: MASTER_ATTACHMENT_ID, CLASS, and ATTACHMENT_NAME. (Before I go any further, this question is not about file attachments. Think more along the lines of an attachment to a report.) tblMASTER_ATTACHMENTS will be "pre-populated" with all possible reports and their classification. There will be another table tblREPORT_ATTACHMENTS, which will have the following columns: ID, REPORT_ID, MASTER_ATTACHMENT_ID, and ATTACHED_BL (boolean). So, depending on the class of the report, the list of possible attachments may change. I would like the list of possible attachments to be populated on a form, with check boxes next to each one to show whether it was actually attached or not.
I was thinking about a workflow such as once a user selects the class of report, to delete any records in the tblREPORT_ATTACHMENTS with the REPORT_ID equal to the current RECORD_ID, and then fill the form control with the results of SELECTing the records from the master table where CLASS = selected class.
If this workflow makes sense, I could use some help implementing it. Specifically, how do I build the control on the form that will hold the check boxes? If this workflow is not a very smart way to do, can someone suggest a better way? And explain how to do it?
By the way, I did search for this, but I don't really know what this type of thing is called. Makes it pretty hard to search for. If this is a common thing, perhaps someone could just point me in the right direction. In that case, a full answer here would not be necessary.
Related
I have a parent form (frmGroupSession) that has a subform (SubFormParticipants) in datasheet view. The subform is based off a query that selects all participants ([CLIENT ID], [NAME], [ATTENDED]) that had attended a specific group [GroupID] on a specific date [GroupSessionDate]. The parent form saves to a table that logs group sessions (tblGroupSessionLog). I need to save the group's participants [CLIENT ID] to the record within tblGroupSessionLog
Basically, I need to pass data from the subform to the record within tblGroupSessionLog. I'm not sure what the most effective way to do this, if it's possible at all. Ideally, I would like to have each unique participant [CLIENT ID] stored in its own field within tblGroupSessionLog. If there were 20 participants in the subform then each row value from the first column/field [CLIENT ID] would be passed to the corresponding field within tblGroupSessionLog ([ClientID1] thru [ClientID20])
I am relatively new at this. Even asking the question was difficult.
I am not sure what else I can provide to help you wizards with the solve, but let me know and I will.
Thoughts? Ideas?
Access 101 : You have a many to many relationship You should look that term up but in short it means clients can belong to many groups and each group can have many clients. (so bang your data into a normalized structure similar to the following:
First tip make sure to add the relationships under database tools (you should look that up). Access needs to know how the tables are related to manage the keys behind the scenes and sometimes access makes better decisions about automatic form creating when it already knows the relationship structure. Once your data is properly structured access makes it easy to produce functional if much less than styling data entry forms which can also be used as even worse search forms. For instance Click on any table and hit create form on the ribbon and access will create the data entry form form you.
Basic Style tip 1: Always delete primary key fields like ClientID from the form. The field is still there in the form's record source being managed by access. Users almost never need to see any table keys. This gives you a basic data entry form which you can also use to scroll through any clients you have entered using the record selector circled at the bottom of the frmClients.
Play around with the record selector to see how it works. In particular go past the last record and you will find you can enter new clients and access will automatically give them a ClientID. You can also cycle through your Clients and update them using this form it just isn't stylish. In the same way we can make a form for the groups table.
You make a form for the frmGroupSessions table in the same manner as the others but add a step. Replace the text boxes holding ClientID and GroupID with human readable comboboxes. Here is a link to help with that: https://www.google.com/search?q=access+change+text+box+to+combo+box&oq=access+change+text+&aqs=chrome.0.0i457j0l2j69i57j0j0i22i30l2.7503j0j1&sourceid=chrome&ie=UTF-8#kpvalbx=_r0sFYJ7vBcfY5gLz2aTgBw15
Becomes:
At this point play around to learn. Use the Record Selector at the bottom of frmGroupSessions to add and modify data. Play with the Tables and see what happens. Start messing with the form properties in particular the default view. Soon you will have ideas about how the form could be better and you can start figuring out how to style them.
I am creating a DBA documentation form in the database to help track changes made within the database. Currently, my form is pretty simple it has an ID, date field, table/ form name, control name, change made, and why. I want to add a validation rule or a dropdown that has a list of the tables and forms in the database but I am unsure of how to do this. Does anyone know of an easy way to do this? I want to generate a report that lists the changes made to a form/ table so it is crucial that the names are spelled right.
I found an answer but I will leave the question up in case others have a similar question. I used the following query to generate a list of forms.
Select distinctRow Name
From MSysObjects
Where Type = -32768
Order By Name
I have a database built that, after all of the queries are done, it will spit out a form and I can filter through records and the relevant information will change as I filter through. To get there, I have to be able to reference a combo box located on my entry form (which contains all of the sales guys' ID numbers) in my queries. However, when I input the normal form reference in the criteria section '[Forms]![Entry Form]![ID]' and run the queries, it returns nothing. I figure that this is because in a lot of our live data tables, the ID numbers have spaces before or after them, which they have no spaces in the ID numbers listed in the combo box. I tried to use the trim function in my queries for the ID number field in the tables, but it still returned nothing.
Any advice on what else I can try? If more info is needed, ask away.
Change the Bound Column to 2, or whatever column it is in the row column, all under the property sheet data tab for combo box. It may be returning the ID rather than the text when selecting.
This is a case where the query designer isn't the best option. Instead, open it in SQL mode (there should be a dropdown in the upper left corner that allows you to change how you view the query) and change the WHERE clause to something like:
Trim(ID) = [Forms]![Entry Form]![ID]
It's not going to be very efficient, this is why you should never use bound forms because you can do the trimming on data entry and save on the overhead, but this should at least return data for you.
I figured it out!! The answer to my problem was I needed to manually type in the combo box options instead of importing the options from another table. For some reason that worked. Thanks for you guys' help again!
I am sincerely sorry if this question has been asked before, however with my limited knowledge of using Microsoft Access forms I am having an issue that is likely a very simple fix.
At the moment I am trying to create a form that will allow me to post data into an intersection table using combo boxes, the purpose is to create a relation between Clients and Project Numbers, these are intended on being a Many-to-Many relationship.
Relation Example
To begin with one issue I am running into is that when I use the intersection table to select a unique Client Name I get multiple entries from the drop down menu when there are multiple items in the intersecting table.
Form Example
The second part of my issue is that I am unsure how to post data to the intersecting table once the dropdown selections have been made.
Any help is greatly appreciated, and I thank everyone for their time.
The first part is to create a form in which you find, and edit data in the main client table.
This form will ONLY be based on the single main client table.
You perhaps ALREADY have a nice form to edit the client table anyway. I mean, how else will users find and edit a client anyway? So this issue and problem will LONG be dealt with before you do anything else of use in the application.
The form based on this single table might look like this:
Ok, now close the above, and create a second form to allow adding some choices of favorite colors (or in your case ClientContract). So the form will be based on this child table.
Again, like the first form, this form is based on ONE table.
Make this form continues, so click on ClientContract table, and then from ribbon choose multiple items form from the ribbon. It will look like this:
Of course we don’t want the user to have to manually type in the color (or project in your case), so we drop in a combo box from the ribbon and use the wizard. MAKE sure the first column of this combo is the PK of the ProjectNumber table, but FOR EASE of reading and selection, include ProjectNumber and Project Description columns in that comb box. NOTE in above how I also had added that combo box.
Assuming you closed and saved this form.
Now open our first main client form in design mode, and drag + drop in the continues second form we just created onto this form. The resulting form will look like this:
Access will automatic set up he customer_ID for us (because it is a sub form attached to the main form that only displays the one main record).
Once the above works, then again close the lot, and open up our continues form in design mode and remove all the extra junk.
(leaving ONLY the combo box).
The result is this:
I am trying to design a form where the user can search records to filter a report. The user must be able to select many values from a particular field (multivalued field). I understand I can use a list box, but the field has a total of 3,000 records and cycling through is too much. I just want to know what other ways I can let the user insert multiple values?
I have these ideas, but maybe you guys have another better way:
Creating multiple combo boxes and keep them hidden until the user hits an “add” button, but this limits me to the amount of values I can have. If I have 10 hidden combo boxes I can only enter a total of 11 (10 hidden plus the original visible) values.
Is it possible to have a temporary data grid where the user just enters the values.
Then comes the problem of getting this into the SQL Record Source. I am thinking of the SQL IN clause.
Any help or ideas, will be greatly appreciated.
I think that you should create Comboboxes where values from next combo are dynamically populated when value in previous Combo has been changed so that way you can create hierarchy of values to select.
I've done something similar for a few different applications in slightly different ways. Basically, I present the user with a table, allow them to right-click > filter (the same could be accomplished by providing a filter textbox for each corresponding field in the table you want to allow filtering on... in your case it sounds like you only need one). The filter box allows them to use 'and' and 'or' along with the actual text of what they're looking for. Then they click a button that opens the report and fills the report's filter field with whatever filter they had applied.
Of course, this assumes the user is familiar with the data they're filtering, and requires a bit of training, but for me it was a simpler alternative than displaying a list with a bajillion entries in it. Your mileage of course may vary :)