Google Scripts - Dates/Spreadsheets/Automatic Emails - google-apps-script

Question

Apologies in advance - I am not a programmer. Just trying to piece together something for my business. Currently, I have a script that references a spreadsheet and sends out an automated email to my receptionist. This script provides all of the information I'd like it to but problem is that it sends out a separate email for every entry. Ideally, I would like to send a single email to my receptionist that contains a list of all of the appointments for the upcoming day.
Issues I'm having include:
I need to consolidate multiple emails into a single email containing a list of the upcoming appointments for the next day.
I don't know how to select the rows I need because they are date values (DD/MM/YYYY). So I'm Looking for a way to read the date, recognize that it is one day before the appointment, and add these entries to a single list.
If anyone can help me out with this it would be greatly appreciated!
Here's what I have so far:
function receptionist() {
var sheet = SpreadsheetApp.getActiveSheet();
var startRow = 2; // First row of data to process
var numRows = 2; // Number of rows to process
var dataRange = sheet.getRange(startRow, 1, numRows, 8)
var data = dataRange.getValues();
for (var i = 0; i < data.length; ++i) {
var row = data[i];
var emailAddress = row[2];
var timeslot = sheet.getRange(i+2,7,1,1).getValues();
var name = sheet.getRange(i+2,2,1,1).getValues();
var date = Utilities.formatDate(new Date(sheet.getRange(i+2,6,1,1).getValue()),"EST", "E MMM dd, yyyy");
var receptionist= name+" scheduled on "+date+" at "+timeslot;
var subject = "Appt. List";
var emailAddress = "receptionist#example.com";
MailApp.sendEmail({emailAddress, subject, receptionist});
Thanks in Advance!

Answer 1

I've tested this code, and it works:
function receptionist() {
var sheet = SpreadsheetApp.getActiveSheet();
var startRow = 2; // First row of data to process
var numRows = 2; // Number of rows to process
var dataRange = sheet.getRange(startRow, 1, numRows, 8)
var data = dataRange.getValues();
var receptionist = "Today's Appointments \r\r";
for (var i = 0; i < data.length; ++i) {
var row = data[i];
var emailAddress = row[2];
var timeslot = sheet.getRange(i+2,7,1,1).getValue();
var name = sheet.getRange(i+2,2,1,1).getValue();
var dateData = sheet.getRange(i+2,6,1,1).getValue();
var dayOfAppointment = dateData.getFullYear() + dateData.getMonth() + dateData.getDate();
var todaysDate = new Date();
var todaysDayNumber = todaysDate.getFullYear() + todaysDate.getMonth() + todaysDate.getDate();
if (todaysDayNumber === dayOfAppointment) {
var date = Utilities.formatDate(new Date(),"EST", "E MMM dd, yyyy");
var thisAppointment = name+" scheduled on "+date+" at "+timeslot + "\r";
receptionist+=thisAppointment;
};
};
var subject = "Appt. List";
var emailAddress = "receptionist#example.com";
MailApp.sendEmail(emailAddress, subject, receptionist);
};
You do need a for loop. I removed the curly braces from the .sendEmail() parameters. Note the "\r" values to wrap each line to a new line. This Line:
receptionist+=thisAppointment;
makes the receptionist variable longer by one appointment line on each iteration. I didn't go through every line of code to determine whether the code is optimal or not. The basics of what you need are there. It may work "as is".