Issue applying script to second sheet - google-apps-script

I have no idea how to code. I use to make website on HTML, so my knowledge is limited. I piece together and alter existing codes. I got decent on Excel VBA, but then needed to start using google sheets. So, that said...
I have a spreadsheet with two sheets, 'MIS' and 'Admin'. I have a bunch of code a formula that assigns a value (1,2,3...) based on how many of two drop-down criteria that each line matches (1 if it matches criteria #1, 2 if matches criteria #2, and 3 if it matches both). The code then hides everything and unhides only those with numbers matching the criteria. I need this to be clean and quick, it's for people who can barely use computers.
The problem is, the code only works on the first page. I tried using the same code, tried amending the code, and I tried inserting 'Admin' in about half a million places. Please help. The admin function is my latest attempt. This is where I inserted 'Admin' in a dozen places. Also, if you see anything I'm using that is slowing down the code, I could use some help with that too. There are 6 functions, which basically do the same thing using the same code but corresponding to different number combinations. The one in question is below.
function Admin(){
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheets('Admin')[0];
var range = sheet.getRange(1, 1, sheet.getLastRow());
sheet.hideRows(8,sheet.getLastRow());
var values = range.getValues();
for (var i=0; i<values.length; i++){
if(values[i][0] === 3){
sheet.showRows(i+1);
}
}
}

This line is your 'only the first sheet' problem, you're sort of combining two methods of defining a sheet:
var sheet = ss.getSheets('Admin')[0];
You can get a specific sheet by name by using the .getSheetByName() method i.e.
var adm_sheet = ss.getSheetByName('Admin');
var mis_sheet = ss.getSheetByName('MIS');
Or you can get a sheet by index
var adm_sheet = ss.getSheets()[0]; //returns first sheet
var mis_sheet = ss.getSheets()[1]; //returns second sheet
Lastly, you can get all of the sheets in your spreadsheet and list them in an array like this:
var sheets = ss.getSheets();
And then use the index of the sheet you need in this array like so:
sheets[0] //the first sheet
sheets[1] //the second sheet

Related

Changing info on a different sheet in the same spreadsheet

I have two ranges of equal size on different sheets in the same spreadsheet. I am trying to find a row (based off of user input) in the first sheet and then use that index to modify a table in the second sheet that counts how many times that certain index has been used before (to make a nice looking pie chart).
This code runs but will not produce results on the second sheet. I've gone through the debugging process and my best guess is that for some reason, my for in loop is not running through. Attached is my code that takes in the beforementioned index and attempts to perform the second half of my goal.
function acceptToEncounterChart(ghostrow) {
var ss = SpreadsheetApp.getActiveSpreadsheet();
SpreadsheetApp.setActiveSheet(ss.getSheets()[1]);
ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("Average Encounter Chart");
var range = sheet.getRange("B3:B14")
for(var i in range) {
if(ghostrow == i) {
var before = range[i][0].getValue()
range[i][0].setValue(before + 1);
}
}
SpreadsheetApp.setActiveSheet(ss.getSheets()[0]);
};
Explanation:
I am not entirely sure what is your goal.
However, here is some fixes / improvements starting from the beginning:
You define 2 times the same variable ss with exactly the same value.
You don't need to set the active sheet, if your goal is to just get the sheet, therefore this line is redundant:
SpreadsheetApp.setActiveSheet(ss.getSheets()[1]);
Variable range is not an array but a range object. You can't index it and therefore you can't also use a for loop to iterate over a single object. For the same exact reason, the code inside the if statement is wrong, you can't index range. But you don't see any errors because the if statement evaluates to false.
In JavaScript and in many other programming languages, array indexes start from 0. Since your range starts from cell B3 or row 3, you need to use i+3 to match the data with the range.
For the same reason as the previous point, ghostrow is an index, not a row. The if statement compares an array index i with ghostrow, so ghostrow should not be confused with the actual sheet row. For example, if you choose ghostrow=5 then the current script will increment the value of the cell B8 (remember i+3) by 1.
Solution:
Here is a workable code snippet:
function acceptToEncounterChart(ghostrow) {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("Average Encounter Chart");
var data = sheet.getRange("B3:B14").getValues().flat();
data.forEach((v,i)=>{
if(ghostrow == i){
sheet.getRange(i+3,2).setValue(v+1)
}
});
ss.setActiveSheet(ss.getSheets()[0]);
}
Related:
Please explore the official google apps script documentation.

Google sheet script to add a row above a specific cell once that has been filtered out

I've been trying to build a spreadsheet where a button, once it's been clicked, it would build a new row above a specific cell containing a fixed value/sting.
Practical example would be a sheet containing cells with different values and the script should run through all the cells, find a cell with a specific string and add an empty row above that.
I've been looking around for a similar script to tweak and adapt to my situation but all of my attempts have been unsuccessful so far.
This is what I've got:
function AddRowAbove() {
var ss = SpreadsheetApp.getActiveSpreadsheet(); //get the active spreadsheet
var sheet = ss.getActiveSheet(); // get the active sheet
var rangeData = sheet.getDataRange(); //get all the data in the spreadsheet (is that the right way to do this??
// for every data within the range of data variable
for (var i = 0; i< rangeData.length ; i++){
if(rangeData[i] == "TOT") // Check to see if cell has "TOT" as value
{
ss.insertRowsBefore(spreadsheet.getActiveRange().getCell(rawData[i]), 1); // is that the right function to call???
}
}
Though logically this seems to be correct, I'm not used to script with this programming language so it's hard for me to find where the problem is.
Any help would be greatly appreciated.
Also, can anyone point me out to any resource I can study to get the basic of this scripting language??
Thanks!

Delete Row in Google Sheet depending on other Google Sheet cell valuie

Is it possible to write a google script that will delete a row in a Google Sheet, based on cell values for a given range, in another google sheet?
I've done some research on how to do this all in the same google sheet, but my limited experience with writing google sheet scripts has prevented me from understanding if what I described is possible, and how.
This is a script I have so far. This will delete rows in a range of my active spreadsheet if a cell in Column F contains the word "id:123456". What I'd like to be able to do, is to modify this code so that if the word "id:123456" is found, it will look in another column of another Google Sheet, and delete rows that contain "id:123456".
function onEdit() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var s = ss.getSheetByName('Sheet1'); // change to your own
var values = s.getDataRange().getValues();
for (var row in values)
if (values[row][6] == 'id:123456')
s.deleteRow(parseInt(row)+1);
};
I haven't tested this code, so you might need to do some modifications to run successfully. But the basic idea is simple: have two sheets open at once, and based on the if from the first sheet make changes in the second sheet.
var ss1 = SpreadsheetApp.getActiveSpreadsheet();
var ss2 = SpreadsheetApp.getByID(0); //Change to the other sheet's ID, or somehow open it.
var s1 = ss1.getSheetByName('Sheet1'); // change to your own
var s2 = ss2.getSheetByName('Sheet1'); // change to your own
var values = s1.getDataRange().getValues();
for (var row in values)
if (values[row][6] == 'id:123456')
var other_values = s2.getDataRange().getValues();
for (var other_row in other_values)
if (other_values[row][6] == 'id:123456')
s2.deleteRow(parseInt(other_row)+1);
Main thing to be worried about and test: I copied your delete code, but since we're deleting rows, unless we start from the bottom we might start missing. (Suppose rows 4 and 8 out of 10 contain something to be deleted; you might end up deleting 4, which turns 8 to 7, but then we still delete row 8--meaning that we've missed a row we should have deleted and deleted a row we shouldn't have.)

place objects in an array directly in different column as string in google apps script

i'm quite a noob when it comes to programming and google apps script. Hope someone can help me out since the headache is becoming unbearable ;)
The situation:
1 spreadsheet,
2 sheets: Sheet1 & Sheet2
in Sheet1, first column, I have my data which contains text as email plainBody.
in my code i use a regular expression to get the exact data from the e-mail that i want, this works fine.
The issue:
I'can't find a way to set the values of this result into column B of Sheet2.
I don't want to first place the results in columnA and then copy it to columnB.
Hope you guys can help me out :) I've googled my ass off but didn't find a solution..
Current code i'm using:
function emailExtract(){
var sheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName('Sheet1'); //get active spreadsheet and sheetname
var sheet2 = SpreadsheetApp.getActiveSpreadsheet().getSheetByName('Sheet2');//get active spreadsheet and sheetname
var rangeA = sheet2.getRange("A1:A");//range to later on set the numberFormat, not important
var rangeB = sheet2.getRange("B1:B");//range to later on set the numberFormat, not important
sheet2.clear();
var ss = sheet.getDataRange();//define the range that includes data
var values = ss.getValues();// get the values (plainBody email), 153 rows of data (at the moment).
var regex = /\d+,\d*/; //Regular expression to extract the numbers i need.
for (var i = 0;i < values.length;i++){
var eurMoney = regex.exec(values[i]);//execute the regular expression on every row with data.
sheet2.appendRow([eurMoney.toString()]);//this places the values in columnA, I need these values to appear in columnB!
}
rangeA.setNumberFormat("€0.00");
rangeB.setNumberFormat("€0.00");
}
Instead of using:
sheet2.appendRow([eurMoney.toString()]);
use getLastRow on the data Range of sheet2 (sheet2.getDataRange). Then, using
sheet2.getRange(getLastRow+1, 2).setValue(eurMoney)
in place of the line you mentioned in your code. Hence, you for loop would look something like this;
for (var i=0; i<values.length; i++)
{
var range = sheet2.getDataRange();
var lRow = range.getLastRow();
sheet2.getRange(lRow+1, 2).setValue(eurMoney);
}
However, please note getValues outputs a 2 dimensional array. In your implementation, I don't believe it is being implemented correctly. So I would leave it to your better judgement to work on that.

Copying Data Sheet1 to Sheet2 so you can sort & edit both sheets (google apps script?)

I am working in goggle sheets and think I need to use a google apps script to do what I want, but I am a psychologist at a non-profit University hospital trying to do some good and not a programmer (which probably shows) and I am desperately in need of help. I am trying to set up a series of spreadsheets to track participation in workshops for our treatment method.
1) I have a sheet “Participant_Registration” where basic information is entered
2) I want to transfer information from only the first four columns (A:D) of “Participant_Registration” to a second sheet “Learning_Sessions_Attendance”
3) I am also transferring the same information to a third sheet 'Consultation1_Attendance' – but I need to first filter and select only those people assigned to that group.
Here is a link to a copy of my spreadsheet.
https://docs.google.com/spreadsheets/d/17d0bT4LZOx5cyjSUHPRFgEZTz4y1yEL_tO3gtSJ4UJ8/edit?usp=sharing
More generically this is what I am trying to do. Is this possible in google app scripts? It seems it should be.
1) I have original data in sheet1
2) I want the first four columns (A:D) to transfer to sheet2 (it is fine if I need a trigger variable)
3) I want them to transfer in such a way that if you sort either sheet, the data are still fine (still linked to the right line).
4) Ideally if there is a change to the data in the source sheet (Sheet1) the same change will be made in Sheet2.
5) Ideally this would all happen automatically without human intervention through a script.
Any ideas?? I so need your help. I have been all over the forum, git hub, and done a ton of searches and tried following a lot of examples I saw but nothing works. I really need help.
Here are my sample scripts each with a problem:
//The following code copies a range from sheet1 to sheet2 as I wanted. A problem occurs if after if we copy the data from sheet1 we add data to other columns on sheet2. Later if we sort on some variable (which people are bound to do) if the function is deployed again it will overwrite data meaning the data from sheet1 are not connected to the right individual on sheet2
function CopyRange() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("Participant_Registration");
var range = sheet.getRange("A14:D");
var values = range.getValues();
var target = ss.getSheetByName("Learning_Sessions_Attendance");
var target_range = target.getRange("A10:D");
range.copyTo(target_range);
}
So I tried again. This time I tried to just copy the last edited row from sheet1 to sheet2. This function does not appear to work for me.
function CopyRow2() {
// Get Spreadsheets
var source = SpreadsheetApp.openById("1egn6pnRd6mKMGuQxX_jtgwYDtkuMUv2QJItLdh7aIEs");
var target = SpreadsheetApp.openById("1egn6pnRd6mKMGuQxX_jtgwYDtkuMUv2QJItLdh7aIEs");
// Set Sheets
var source_sheet = source.getSheetByName("Participant_Registration");
var target_sheet = target.getSheetByName("Learning_Sessions_Attendance");
var rowIdx = source_sheet.getActiveRange().getRowIndex();
var rowValues = source_sheet.getRange(rowIdx,1,1,source_sheet.getLastRow()).getValues();
Logger.log(rowValues);
var destValues = [];
destValues.push(rowValues[0][0]);// copy data from col A to col A
destValues.push(rowValues[0][1]);//copy data from col B to col B
destValues.push(rowValues[0][2]);//copy data from col C to col C
destValues.push(rowValues[0][3]);//copy data from col D to col D
var dest=source.getSheets()[4];
dest.getRange(dest.getLastRow()+1,1,1,destValues.length).setValues([destValues]);//update destination sheet with selected values in the right order, the brackets are there to build the 2D array needed to write to a range
}
So I tried again and again. I have lots of examples but none seem to work.
Thanks so much.
Chandra
For that to happen automatically (one sheet's change updating another sheet), you will surely need an "event/trigger" to run a script whenever you change a cell. (that is the "onEdit()" function).
But since scripts are likely to fail sometimes (even when they are perfect, that's because of some Google issues), it's not guaranteed that the sheets will always contain the same data.
But, if I could suggest another way, do not let ID be optional. If that is a real ID (like the person ID card number), create another ID exclusively for working with the sheet.
I have edited your second sheet showing a suggestion of how to do it without using scripts. The only things you must be aware of are:
Do not create two people with the same ID.
You have to insert (only) the ID manually in the second sheet.
The VLOOKUP forumla will search for that ID in the first sheet and return the data in the same line. You can sort any sheet in whatever way you like. As long as you don't change people's IDs.
So, in sheet 2, use this in the First Name, Last Name and Email address:
=vlookup(A10,Participant_Registration!$A:$D,2,false)
=vlookup(A10,Participant_Registration!$A:$D,3,false)
=vlookup(A10,Participant_Registration!$A:$D,4,false)
Just extend this formula downwards
I hope this helps. I would avoid scripting for that at any cost. It would be my last resort. (Scripts also need to be changed if you want to rearrange your sheet, and if not, they might cause trouble, write over existing data...)
I also added a button (insert - drawing) and put a script in it (right button, click down arrow, "transfer? script" -- translated from Portuguese).
If you lock all four columns in sheet2 and lock the ID column in sheet 1, people will not be able to chang IDs and cause mess. They can edit people in sheet 1 and not change the formula in sheet2. Script is not affected by sorting or empty spaces (it adds the person in the first empty row it finds).
I added "named ranges" for the four column headers. (With named ranges, the script can refer to names instead of coordinates, which enables you to rearrange the sheet inserting and deleting columns, or moving them with CUT and paste - but the VLOOKUP formula will need manual update if you rearrange columns).
Here is the code: (it could get better if you manage to create dialog boxes and ask for the person's data inside that dialog, then you could lock everything - and you would need an edit button besides the add).
function AddPerson()
{
var S1Name = "Participant_Registration";
var S2Name = "Learning_Sessions_Attendance";
var ID1Name = "regID";
var ID2Name = "learnID";
//these vars are not used in this script
var FN1Name = "regFirstName";
var FN2Name = "learnFirstName";
var LN1Name = "regLastName";
var LN2Name = "learnLastName";
var Email1Name = "regEmail";
var Email2Name = "learnEmail";
var sSheet = SpreadsheetApp.getActiveSpreadsheet();
var Sheet1 = sSheet.getSheetByName(S1Name);
var Sheet2 = sSheet.getSheetByName(S2Name);
var ID1 = getRangeByName(sSheet, Sheet1.getName(), ID1Name);
var ID2 = getRangeByName(sSheet, Sheet2.getName(), ID2Name); Logger.log("ID2: " + ID2.getValue());
var Empty1 = getFirstEmpty(ID1);
var Empty2 = getFirstEmpty(ID2);
var Biggest1 = getBiggestID(ID1); Logger.log("Biggest 1: " + Biggest1);
var Biggest2 = getBiggestID(ID2); Logger.log("Biggest 2: " + Biggest2);
if (Biggest1 !== Biggest2)
Browser.msgBox("Warning: there are IDs in one sheet that are not in the other sheet");
var Biggest;
if (Biggest1 > Biggest2) Biggest = Biggest1;
else Biggest = Biggest2;
Biggest++;
Empty1.setValue(Biggest);
Empty2.setValue(Biggest);
}
function getFirstEmpty(Header)
{
while (Header.getValue() !== "")
{
Header = Header.offset(1,0);
}
return Header;
}
function getBiggestID(Header)
{
var Sheet = Header.getSheet();
var LastRow = Sheet.getLastRow();
var Values = Sheet.getRange(Header.getRow(), Header.getColumn(), LastRow - Header.getRow() + 1).getValues();
var len = Values.length;
var MaxID = 1;
for (var i = 0; i < len; i++)
{
var val = Number(Values[i]);
if (!isNaN(val) && val > MaxID)
MaxID = val;
}
return MaxID;
}
function getRangeByName(spreadSheet, sheetName, rangeName)
{
Logger.log("Trying range: " + "'" + sheetName + "'!" + rangeName);
return spreadSheet.getRangeByName("'" + sheetName + "'!" + rangeName);
}