I am currently using an access DB with front and back end. When I want to allow new users to access the DB I add the user to the folder in which the DB is housed. Essentially if they determined the path of the DB they could copy it ect.
Is there anyway to still allow access to the DB through the Access front end yet still prevent the user from actually getting to the directory of the file.
Thanks in advance for all your help.
No there isn't access is a file based dbms. For the app the user is running as to see the file, the user has to be able to.
This is the sort of need that says access cannot be used. Well not directly , you could use access as a backend, ie you park it behind some sort of service and your front end hits that.
yo keep an integral copy for you in case of changes then with the pblic copy, for example
with Access 2007 you click files -> Options -> active data base -> Navigation Options.
then you hide all the elements...
Related
I need to make something in the database. It was saved as .accdb files. I copied this from my workplace and now I want to edit it on my home computer, but when I've open these files and tried to see already made commands I got an error message that I have not a valid path. This error occurs while I want to open command forms for adding and deleting, which need to use other databases.
How can I change the path so my Access will know, where these files are stored on my computer?
Go to band option (Database) Tools.
Select Linked Table Manager (label is localized).
Mark the checkbox down-left: Always as for new location.
Click Mark All, then OK.
Input the folder name where the data file exists.
I currently have a functioning form that searches through my database by calling a query. What I'm trying to do is turn this into a standalone application where I can simply open a file and only the form opens, running the database on the back-end. I have tried running a macro that opens the form, and I have tried creating a shortcut to my desktop, but nothing has worked.
Does anyone have any suggestions? Anything that will only show the form and the search results would be good (desktop shortcut, HTML file, etc.).
Thanks!
You will need to split your database so that the tables are located in a separate back-end file (which can be kept on a server). These instructions apply to Access 2007 and 2010 but the process is very similar for 2013.
Once this is done, your tables will become linked tables (stored in a separate file) and your front-end .addcb file will only contain queries, forms and reports.
You can control which form opens when the application loads through File -> Options -> Current Database. There are also several other useful controls here for limiting what the user can do; ie.
Hiding the list of database
Hiding the tabs (you will therefore need to create buttons to move between forms)
Hiding the Ribbon and/or status bar
Disabling Layout View
It's safest to change these settings on a copy, so you don't inadvertently lock yourself out; however, by holding down shift when opening the file from within Access, most of these options will be bypassed and you will be able to edit the database / revert these settings should you need to.
In terms of making it a "stand-alone application", it is possible to create a copy that will open without requiring the full version of MS Access on the user's PC (instead using Access Runtime).
I always distribute my front-ends as .accde format (File -> Export ACCDE). The benefits are as follows:
Smaller file size
Optimise memory usage / improves performance
VBA code runs but cannot be viewed or edited
I think what you're looking for is here:
http://office.microsoft.com/en-us/access-help/command-line-switches-for-access-HA010166605.aspx
and
http://office.microsoft.com/en-us/access-help/command-function-HA001228801.aspx
Basic idea, create a macro called AutoExec that checks for a command line argument when opening the database. Setup a shortcut with a command line argument (whatever you decide to name it, I'll use 'lookuponly' as the example.) like this:
"C:\Users\%Username%\Desktop\MyDatabase.mdb" /cmd "lookuponly"
when you double click the shortcut it should auto-run the macro and open your lookup form. Of course under newer versions of access you'll have to set the location of the database as a trusted location or access will attempt to block the database.
http://office.microsoft.com/en-us/access-help/decide-whether-to-trust-a-database-HA010256412.aspx
I'm trying to open a form from an url. This ms access database will be hosted on a shared folder in an network, and the costumer has asked me if it's possible to open an database form (i'll have to pass an ID).
If this were in web environment i would do this without any problem, but honestly in ms access i have no idea how to do this.
Can someone help me?
Have a look at Register protocol and Registering an Application to a URL Protocol. They have a example registry file on how to register a protocol:
REGEDIT4
[HKEY_CLASSES_ROOT\foo]
#="URL:foo Protocol"
"URL Protocol"=""
[HKEY_CLASSES_ROOT\foo\shell]
[HKEY_CLASSES_ROOT\foo\shell\open]
[HKEY_CLASSES_ROOT\foo\shell\open\command]
#="\"C:\\Program Files\\Application\\program.exe\" \"%1\""
You can change the last line to something like:
#="\"C:\\Program Files\\Office\\access.exe\" \"C:\\path\\to\\your\\db.mdb\" /cmd \"%1\""
If you URL is foo:241245, the following command is called:
"C:\Program Files\Office\access.exe" "C:\path\to\your\db.mdb" /cmd "241245"
In Access, the commandline arguments are returned by the Command function:
In the direct window:
?Command
241245
The database can be opened from a URL like any other file:
file://server/share/path/database.mdb
This won't work if the database has user-level security on it though. I've only ever done that by using a windows shortcut.
If you're not using user-level security and the URL works, you can set the desired form to open automatically on load by going to the Access Options screen and the Current Database tab, then selecting the desired form from the Display Form drop-down list.
Oops - I just noticed that you said you'd need to pass an ID. I don't know if that's possible using a URL.
Open your Access database from the network location (i.e., with a UNC path, not from a drive letter, or locally).
Navigate so you can see the form listed in your database.
Drag the form to your desktop. A shortcut directly to the form will be created there.
I don't think this is a good idea, though. It's a substitute for a user interface in your Access application. Additionally, your description of the problem sounds like you're intending to have multiple people opening the same database file. This is a really bad practice -- best practice is for the database to be split (back end with data tables only on the server, and individual copy of the front end with forms/reports/etc. on each user's workstation), and more than one user should never be opening the same front end at the same time.
i have an access backend MDB
it is supporting multiple user connections
every user has their own access front end
for this one particular user (her permissions arent any different from other users) she is getting FILE ALREADY IN USE error when she tries to open this database using her front end
if you have any suggestions please let me know asap, as this is urgent for me
But are this users permissions for the BE Access database file folder different than the others? Can that user create, update and delete a txt file using Notepad in the same folder as the BE?
In her front-end, go into Tools->Options->Advanced. Change the default Open mode from Exclusive to Shared.
I have splitted my ms access mdb file into front end and backend
Now i have the backend in the shared folder and frontends in users PC
i havent specified the network path anywhere in the front end to push data to the backend file
Could anyone tell me where i have to specify network path ???
Jaison,
Look at this answer to this question that tells how to split the database...including how to re-link the tables.
Creating the Front End MDE
Seth
Open the front end file. Right click on any table in the database viewer. Pick "Linked Table Manager." Highlight the tables you want to relink. Make sure to check the "always ask" checkbox at the bottom of the window.
The network path is in the linked table properties.
You have defined it when linking the table.
From the front-end, open the linked table in design view and get the properties window.
The path is displayed in the description, like
DATABASE=I:\ifs\xxx_be.mdb;TABLE=Valuation