I have a simple Google Form that collects data, and, using AppScript, sends confirmation emails to users who fill it out. After user submits the form, on confirmation, s/he will see a link to edit his/her response.
I'd like to include that link as a part of the confirmation email (Right now, it only shows up on the page.) How can I obtain the URL to edit a submitted response?
I am able to get the link to the Form through SpreadsheetApp.getActiveSpreadsheet().getFormUrl(). It gives me the following format: https://docs.google.com/a/domain.com/spreadsheet/viewform?formkey=<formKey>
The link however doesn't include the edit key, which is required for users to edit his/her response. The expected URL should look like this: https://docs.google.com/a/domain.com/spreadsheet/viewform?formkey=<formKey>&edit=<editKey>
Thanks for the help in advance!
-K
Edited:
Added a feature request on this: http://code.google.com/p/google-apps-script-issues/issues/detail?id=1345&thanks=1345&ts=1337773007
The answer that this wasn't possible by #Henrique Abreu was true until very recently. Google seems to have added getEditResponseUrl() to the FormResponse class and with that it becomes possible to use code like this to get the edit URL for a bunch of existing forms:
function responseURL() {
// Open a form by ID and log the responses to each question.
var form = FormApp.openById('1gJw1MbMKmOYE40Og1ek0cRgtdofguIrAB8KhmB0BYXY'); //this is the ID in the url of your live form
var formResponses = form.getResponses();
for (var i = 0; i < formResponses.length; i++) {
var formResponse = formResponses[i];
Logger.log(formResponse.getEditResponseUrl());
}
}
To make it automatically email the user as they respond one could add a trigger on form submit. As The situation I'm working with doesn't require people to log in with an apps account I don't have access to an email address automatically so I have a text question that captures the user's email address.
It does ask the question about whether or not editing the forms is what you want. I've been grappling with the relative advantages of editing an existing response or sending a prefilled form using toPrefilledUrl() so that I can see how things have changed over time. I guess this comes down to the value that tracking this will provide you.
If you are using Google Apps your responders can edit there form responses.
See: How to Edit Form Responses
--edit this is now possible. See other answers.
After user submits the form, on confirmation, s/he will see a link to
edit his/her response. I'd like to include that link as a part of the confirmation email
That is not possible, period.
That link is not accessible anywhere and one can't guess/construct it. But, there's some workarounds that might suit you (some suggested here that I'll re-phrase), e.g.
Send a per-populated form link and have the user re-send it. You'd need to have some kind of control field (e.g. the username), so you can know and delete/ignore his older submits. Possibly automatically via a script.
You could also develop and publish an apps-script GUI and send a link to this apps script plus a parameter that you generate where you can determine which entry you should edit. The down-side of this approach is that it's somewhat cumbersome and overkill to re-design the whole form on Apps Script. But again, it works.
At last, you could open an "Enhancement Request" on Apps Script issue tracker and wait until they and Google Spreadsheet/Forms team get together to develop a solution.
Here is a clear blog post that shows you how to do it step by step and explains what's going on under the hood for AppsScripts newbies:
http://securitasdato.blogspot.com/2014/11/sending-confirmation-emails-from-google.html
While collectively you can get there from the all the excellent answers provided here, the script from that post worked best for me.
Does this help - I haven't tried it but I was looking for the same thing a while ago and noticed this.
From this page
https://developers.google.com/apps-script/reference/forms/
code from there contains this:
Logger.log('Published URL: ' + form.getPublishedUrl());
Logger.log('Editor URL: ' + form.getEditUrl());
Jon
Great, script works! Thanks.
For newbies, like me: Just paste the andre's code for function SendConfirmationMail(e) into your spreadsheet's code editor and set 'on form submit' trigger to run it. That's in spreadsheet script editor, not form script editor.
You need to hack in some values. Read the code. For me the confusing one was the need to replace the ********COLUMN SEQUENCE EX 14****** with the sheet column number where you want the edit urls to end up. I used 39 which is one column more than my form was using up.
However, I got runtime probs in this part:
for (var i in headers) {
value = e.namedValues[headers[i]].toString();
// Do not send the timestamp and blank fields
if ((i !== "0") && (value !== "")) {
message += headers[i] + ' :: ' + value + "<br>";
}
}
Dunno why, but I replaced it with this:
for (var keys in columns) {
var key = columns[keys];
if ( e.namedValues[key]) {
message += key + ' :: '+ e.namedValues[key] + "<br>";
}
}
Works for me.
Try This: (Credits is not for me, because i merge two solutions of the third part)
Source: Send Confirmation Email with Google Forms
/* Send Confirmation Email with Google Forms */
function Initialize() {
var triggers = ScriptApp.getScriptTriggers();
for (var i in triggers) {
ScriptApp.deleteTrigger(triggers[i]);
}
ScriptApp.newTrigger("SendConfirmationMail")
.forSpreadsheet(SpreadsheetApp.getActiveSpreadsheet())
.onFormSubmit()
.create();
}
function SendConfirmationMail(e) {
var form = FormApp.openById('***YOUR FORM CODE***');
//enter form ID here
var sheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName('***SHEET NAME***');
//Change the sheet name as appropriate
var data = sheet.getDataRange().getValues();
var urlCol = ***************COLUMN SEQUENCE EX 14******; // column number where URL's should be populated; A = 1, B = 2 etc
var responses = form.getResponses();
var timestamps = [], urls = [], resultUrls = [], url;
for (var i = 0; i < responses.length; i++) {
timestamps.push(responses[i].getTimestamp().setMilliseconds(0));
urls.push(responses[i].getEditResponseUrl());
}
for (var j = 1; j < data.length; j++) {
resultUrls.push([data[j][0]?urls[timestamps.indexOf(data[j][0].setMilliseconds(0))]:'']);
url = resultUrls[i-1]
}
sheet.getRange(2, urlCol, resultUrls.length).setValues(resultUrls);
try {
var ss, cc, sendername, subject, headers;
var message, value, textbody, sender;
// This is your email address and you will be in the CC
cc = Session.getActiveUser().getEmail();
// This will show up as the sender's name
sendername = "****YOUR NAME******";
// Optional but change the following variable
// to have a custom subject for Google Docs emails
subject = "Registro de Oportunidade submetido com sucesso";
// This is the body of the auto-reply
message = "Nós recebemos seu registro de oportunidade.<br>Muito Obrigado!<br><br>";
ss = SpreadsheetApp.getActiveSheet();
headers = ss.getRange(1, 1, 1, ss.getLastColumn()).getValues()[0];
// This is the submitter's email address
sender = e.namedValues["********COLUMN NAME OF DESTINATION E-MAIL************"].toString();
for (var i in headers) {
value = e.namedValues[headers[i]].toString();
// Do not send the timestamp and blank fields
if ((i !== "0") && (value !== "")) {
message += headers[i] + ' :: ' + value + "<br>";
}
}
message += "<br>Link to edit" + ' :: ' + url + "<br>";
textbody = message.replace("<br>", "\n");
GmailApp.sendEmail(sender, subject, textbody,
{cc: cc, name: sendername, htmlBody: message});
} catch (e) {
Logger.log(e.toString());
}
}
you can try to populate a form with the values given from that email address than delete previous answers ...
it's not a beautiful way but it can works ...
I don't think we have access to what that value is through the Spreadsheet API (which means Apps Script doesn't have it either). The closest I can think of would be the "key" value in this feed. You'd have to test to find out though. There's no other alternative that I know of other than accessing the Spreadsheet API directly. So first, you'd have to get the last row through the api use ?reverse=true&max-results=1
Related
I'm very new to writing scripts, and I've been stuck on this same script for weeks now.
I have a Google Form with a question that asks staff to list an email address if an additional person needs to be contacted when their form is submitted.
I'd like to write a script for the Form Responses Spreadsheet that will automatically send an email to the email address added to column N, when their email is added to this sheet.
I'd like the email to also include the URL link to the spreadsheet so they can reference the response. (Or even better: could the email include the data from their form submission?!)
I'd also like to have the emails come from a specific email address (will they only come from the account that is writing the script?)
I can get the script to run, but it is not successfully sending to the email address that is ADDED to the sheet, and I can't figure out how and where to add the trigger to send the email when a new email address is added to column N. It also seems to be triggering an error due to any cells where an email is NOT listed in column N.
Can someone draft a sample script for me that meets the criteria above?
Tab name: Form Responses 1
Emails in: Column N (N2:N5000)
Send email: anytime an email address is ADDED to column N (skip any blank cells)
Email text: include values added to form response/new row?
Thank you!
save the following code in the app script of the spreadsheet that contains the Form responses:
function onMyFormSubmit(e) {
let sheetName = e.range.getSheet().getName();
if(sheetName == "Form Responses 1"){
let eventVals = e.namedValues;
let emailAddress = eventVals["*Replace with email field name*"].toString();
if(emailAddress != ""){
let bodyText = "";
let keys = Object.keys(eventVals);
keys.forEach((key, index) => {
bodyText += `${key}: ${eventVals[key]}\n`;
});
let subject = "*Replace with subject of email*";
MailApp.sendEmail(emailAddress,subject,bodyText);
}
}
}
Please, raplace the text in the code between ** with the required information.
After saving the code in the App script. Please, set a trigger by cliking on the "clock" on the left pane, then click on the "+ Add Trigger" button: Image for reference
After setting the trigger, accept all permissions required by the Google.
New code based on comment "Is there any way to re-order or re-organize the order in which the Google Form fields are listed in the email that is generated?"
function onMyFormSubmit(e) {
let sheetName = e.range.getSheet().getName();
if(sheetName == "Form Responses 1"){
let eventVals = e.values;
let emailAddress = eventVals[13];
if(emailAddress != ""){
const sheet = e.range.getSheet();
const headers = sheet.getRange(1,1,1,sheet.getLastRow()).getValues();
let bodyText = "";
for (let i = 0; i < eventVals.length; i++){
bodyText += `${i+1}. ${headers[0][i]}: ${eventVals[i]}\n`;
}
let subject = "subject of the email";
MailApp.sendEmail(emailAddress,subject,bodyText);
}
}
}
This second script access the e.values instead of e.namedValues since e.values come in order as the columns of the spreadsheet, the downside of that function is that the headers are not included so it is needed to access the headers from the spreadsheet and then place things together in the for loop.
[edited]
I have a doGet() function that searches for a specific timestamp from a Gsheet and update that row's status based on what the approver clicked in the email (i.e. approved or disapproved).
Searching and updating work perfectly but the custom message I want to convey to the Approver is a bit confusing because the tab shows "Error" and a reference to the code's line number. Please refer to screenshot below:
It might be because I'm using "throw" to show my custom message so I'd like to know the right way to show custom message. I've seen posts in try/catch but I couldn't understand how it is used for this case where there's actually no error.
Will appreciate any help. And apologies for this newbie question.
Snippet of my code is below:
function doGet(e) {
....
// now search again using the adjusted timestamp
for (var i = 0; i < data.length; ++i) {
var row = data[i][1].toString().indexOf(revisedtimestamp);
if (row > -1) { //found
var a = i;
sheet.getRange(a + 1, approvalCol).setValue(e.parameter.approval);
throw ("Your decision has been sent to the requestor cc: Finance for processing");
break;
} else { //not found
throw ("There is a problem locating this request. Finance is automatically notified to look into this.");
}
}
Today I found a reference for web apps using HtmlService.createHtmlOutput or ContentService.createTextOutput for this purpose. So I replaced throw with these lines:
var HTMLString = "<style> h1,p {font-family: 'Helvetica', 'Arial'}</style>"
+ "<h1>Approval process completed.<br>"
+ UImsgForApprover + "</h1><p>";
HTMLOutput = HtmlService.createHtmlOutput(HTMLString);
return HTMLOutput
My custom message shows nicely enough for my needs, as shown below.
ContentService.createTextOutput also works ok, it's just unformatted text.
I created a Google Form, linked to a Sheet to capture responses, and added an Apps Script that runs each time the Form is submitted. Ran through a bunch of tests and everything was working fine - form responses fed through, onSubmit function working great. Last night, though, we received a few executions of the script even though the Form was not submitted.
Looking at the Responses page on the Form itself, there were no submissions when I got the notification. Also, this is not a public Form in my organization, and only one other person has the link besides myself. He confirmed he didn't submit the form at the time of the executions.
There are two sheets in the Google Sheet: 1> Form Responses and 2> Data. The data sheet uses a few QUERY functions to pull data from the responses sheet, formatting it differently (e.g. putting hyphens in phone numbers, rendering some fields in upper case, etc.). Also, the data sheet headers are labeled differently than the Form questions (e.g. 'homeAdd1' instead of 'Home Address Line 1'). This is because the script creates a PDF, using the Form responses to replace placeholders ('%homeAdd1%') on a template Google Doc. The script then takes the generated PDF and emails it to the submitter.
Again, everything was working great until yesterday's testing. I didn't realize it at the time, but when my colleague was inputting random values to test the Form, for the Home Address Line 2 he only input a 5-digit ZIP code. It generated a PDF fine, and also emailed it to him, but this caused the QUERY function to render a #VALUE error. The functions look like this:
=QUERY(Responses!L2:S,"SELECT UPPER(L) UPPER(M)...
So when Sheets saw a cell with just 5 digits, it automatically rendered it as a number, and UPPER doesn't work on number values. I (stupidly) didn't think to pre-format all of both sheets as plain text, so this occurred.
Would a #VALUE error on a Google Sheet linked to a Form and an Apps Script cause a misfire of the onSubmit function? This is the only thing I can see that could have possibly caused it, but it doesn't make sense. I've fixed the formatting issue, but I don't know if an erroneous execution could mean some other issue.
With the extra submissions, the script just sent the most recent PDF again and again. Within 20 seconds, it fired 5 times, sending the last PDF that was generated via email each time. Looking at the Stackdriver logs, there's nothing different from when we were testing it earlier yesterday. The console.log and console.info commands work fine, and they all come through listed as having been triggered by the onSubmit function.
Here's the script:
Submit function:
function onSubmit(e) {
var ss = SpreadsheetApp.getActiveSpreadsheet().getSheetByName('Data');
var list = ss.getRange("A1:A").getValues();
var row = list.filter(String).length;
var email = ss.getRange(row,2).getValue();
var newResponse = ss.getRange(row,3).getValue();
if (newResponse == 'Generate New') {
newOne(ss,row,email);
} else if (newResponse == 'Upload Completed') {
completed(ss,row,email);
} else {
}
}
Function that was executed:
function newOne(ss,row,email) {
var name = ss.getRange(row,4).getValue();
console.log('Function Start - ' + name);
var newType = ss.getRange(row,6).getValue();
var copyFile = DriveApp.getFileById('[file id]').makeCopy();
var copyDoc = DocumentApp.openById(copyFile.getId());
var copyBody = copyDoc.getActiveSection();
// Replacing variables with values on spreadsheet
console.log('Create file start - ' + name);
var newInfo = ss.getRange(row, 1, 1, 29).getDisplayValues();
var header = ss.getRange(1, 1, 1, 29).getDisplayValues();
for (var i = 1; i <= 5; i++) {
copyBody.replaceText('%' + header[0][i] + '%', newInfo[0][i].toString());
}
var x;
if (newType == 'Office 1') {
x = 6;
} else if (newType == 'Office 2') {
x = 15;
} else {
}
for (var i = x; i <= (x + 8); i++) {
copyBody.replaceText('%' + header[0][i] + '%', newInfo[0][i].toString());
}
copyBody.replaceText('%' + header[0][26] + '%', newInfo[0][26].toString());
// Create the PDF file, rename it, and delete the doc copy
copyDoc.saveAndClose();
var newFile = DriveApp.createFile(copyFile.getAs('application/pdf'));
newFile.setName('New - ' + name + '.pdf');
copyFile.setTrashed(true);
console.log('Create file finished - ' + name);
//Mails PDF to submitter
console.info('Pre-email log for ' + name);
MailApp.sendEmail(email,'Email Subject','', {
noReply: true,
htmlBody: "<body>Hello, and thank you.</body>",
attachments: [newFile]
});
console.info('Email sent for ' + name);
appFile.setTrashed(true);
}
Any insight / help would be appreciated; thanks!
Josh
Spurious unwanted Event Triggers
I've had problems with spurious triggers coming from onFormSubmit event triggers. In my case they were always immediately after a real trigger occurred from a Form Submission. I found that I could identify them because none of my required questions were answered. I discuss it here.
It might be worth your time to capture the e.values array and see if you can find a consistent way to keep them from causing a misfire of your processing function.
As far as I know, onSubmit(e) doesn't work the way you're expecting it to.
I think what you're looking for is an onFormSubmit trigger, try using the following from Class SpreadsheetTriggerBuilder documentation to create a script trigger that executes every time someone submits a response to your linked form:
var sheet = SpreadsheetApp.getActive();
ScriptApp.newTrigger("function name")
.forSpreadsheet(sheet)
.onFormSubmit()
.create();
I have an installation of a spreadsheet and corresponding form where I get frequent duplicate on form submit events, inexplicably. It does not occur in other installations. If this is your situation you can't just check if the event is null because to test it for null you have to have something to test. If it's undefined you will get an error. So first test if it's undefined. Try this code:
`function formSubmitted(e) {
// Deal with the unusual case that this is a bogus event
if ((typeof e === "undefined") || (e == null) || (e.length == 0)) {
Logger.log("formSubmitted() received a bogus or empty event");
return;
}
...`
My company has created a Google Form set up to make one of our processes a lot easier. The Google Form is based off of the Master Spreadsheet that contains all of the data inputted from the Form. This spreadsheet then filters out the the form submission and sends the data to each department’s spreadsheet, which as previously stated before, gets all of the information from the "Master Spreadsheet."
We previously had it set up so when employees would go in and approve or deny these requests in their spreadsheet, we would receive an email notification if someone entered "Approved" or "Denied." Recently we changed it so if a certain person submitted a request for a customer, it would be automatically approved, but when we did this the email notification stopped working because no one is manually entering in "Approved" or "Denied" for these requests. It still works when it's manually typed in, but when the cell is automatically filled in, the sendNotification does not work.
Since no actual data is being input into the individual department sheets, we wanted to put the notification trigger on the "Master Sheet," but we are having a heck of a time getting the email notification to send. Basically we want it so if any cell in "Column F" contains a certain list of email addresses it will send an email to a third party notifying them to actually go ahead and make the changes.
Here is what we have so far. Keep in mind this is the code that worked originally. I've tried many different variations of things and have had no luck whatsoever, but I'm not the most educated coder:
function sendNotification() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("Form Responses 3");
//Get Active cell
var mycell = ss.getActiveSelection();
var cellcol = mycell.getColumn();
var cellrow = mycell.getRow();
var cellValue = mycell.getValue();
var activeUser = Session.getActiveUser();
var recipients = "xxxx#xxxxxxxxxx.com";
var subject = "Update to "+ss.getName();
var body = activeUser + " has marked row " + cellrow + " \"" + cellValue + "\" in \"" + ss.getName() + "\". Visit " + ss.getUrl() + " to view the changes.";
if (cellcol == 2) {
if (cellValue.indexOf('test1#test.com') >= 0) {
var subject = "Lunch Is Served";
Logger.log('Sending approval notification of row ' + cellrow + ' to ' + recipients);
MailApp.sendEmail(recipients, subject, body);
}
}
}
Please keep in mind that we can't use lastRowNumber (at least I didn't think we could) because we already have over one thousand rows listed so the information will fill in to the array automatically.Lastly, our current trigger is set to "On Form Submission" because we want these emails to come in as the forms are submitted.
I have included a sample spreadsheet for you guys to look at. Please use test1#test.com as your email address when completing the form.
The Google Sheet can be found at the following site:
Test Sheet!
Thank you so much and I look forward to reading your responses!
You can't use the line:
var mycell = ss.getActiveSelection();
If that function is running from an "On Form Submit" trigger, there is no active selection. Although, there is a property available to the "On Form Submit" event object that gives the currently edited range. You must get the event object from the form submission. Then you have 3 options. 1) Just get the values 2) Get an object of questions and their values 3) Get the range of the range edited. First, you get the event object that is passed into the function. When the form is submitted, data is automatically made available to the function associated with the On Form Submit trigger. The letter e is typically used as the variable name to get the event object:
function sendNotification(e) {
But you can use any variable name:
function sendNotification(objOfData) {
Apps Script Documentation - Spreadsheet - On Form Submit
function sendNotification(e) {
var cellValue = e.values[4];//Get the value in column 5
I tried both MailApp.sendEmail() and GmailApp.sendEmail() to send an email confirmation from onFormSubmit and ending up with multiple duplicate emails (as many as 6). The code looks like this:
function sendEmailConf_(ss, email, session) {
Logger.log("sendEmailConf_ email: %s for session: %s", email, session);
var formUrl = ss.getFormUrl(); // Use form attached to sheet
var form = FormApp.openByUrl(formUrl);
var formResponses = form.getResponses();
Logger.log("Count of form responses: %s", formResponses.length);
for (var i = 0; i < formResponses.length; i++) {
if (formResponses[i].getRespondentEmail() == email) {
Logger.log("Sending email to: %s for session: %s", email, session[0]);
GmailApp.sendEmail(
email,
'Confirmation for registration of: ' + session[0] + ', ' + getSessionSchedStr(session),
('Thanks for registering!\n\n' + getResponseAsText(formResponses[i]) + '\n\n' +
'You may change your response using this URL: ' + formResponses[i].getEditResponseUrl())
);
}
}
}
Using script transcript and log statements, I confirmed that sendEmail() is getting called only once and that the email is a string with single email address in it. The emails I receive have exactly the same body and are received at the same time and they all have the same from and to addresses (both mine, since I am testing it). Anybody has a clue on what is going wrong here?
Edit: Just observed that the duplicate count is increasing by one every time it is run. I just tried it again and got 7 fresh emails, all exact duplicates (and different from prior 6). I am clueless on what could be causing such a behavior.
Open the script editor and choose Resources -> Current Project Triggers. Make sure you only have a single trigger associated with the script.
If you have shared the script with multiple users, you'll have to repeat this from the account of every user who may have authorized the script.