I'm looking for a script that would send an automatic email to a seller (column J) when a change is made to one of his customers. The change is made through a google form. So the form is linked to a spreadsheet and I added a tab where I did a vlookup in column J of the customer number. It works when I manually typed the email adress but it doesn't when it's the vlookup formula... here's the code I have for now.
Thanks in advance.
function twchange3(e) {
var range = e.range;
if (e.range.getColumn()== 10) {
var sheet = SpreadsheetApp.getActiveSheet();
var row = SpreadsheetApp.getActiveRange().getRow();
var value = sheet.getRange(row, 1, 1, 10).getValues();
var email = value[0][9];
var router = value[0][1];
var noclient = value[0][3];
var nomclient = value[0][4];
var twactuel = value[0][5];
var twdemande = value[0][6];
var raison = value[0][7];
MailApp.sendEmail(value[0][9], "Demande de changement de Time-Window",
"Bonjour voici une demande de changement de Time-Window pour votre client " + nomclient + "\n\n" +
"Numéro de client: " + noclient + "\n\n" +
"Time-Window Actuel: " + twactuel + "\n\n" +
"Time-Window demandé: " + twdemande + "\n\n" +
"Raison: " + raison + "\n\n" +
"Auteur de la demande: " + router + "\n\n");
}
}
Let me rephrase what you've said.
A client submits a Google Form, which sends a result to Tab A of a Google Sheet.
Then there is Tab B that is using a VLOOKUP function to check the latest result in the Google Sheet.
When you change a cell with the email manually in Tab A, the script works.
When you use the Google Form to submit a response, the script does not run.
There are a few problems here.
When you manually change the Sheet, you activate the onEdit trigger.
When you update the Sheet via the Google Form, it is unlikely that onEdit gets triggered because onEdit is normally a user domain. It is likely that onChange is supposed to be triggered instead, and you might not even have it set up.
Then, even if you set up onChange and it fires, I'd say it is unlikely that the change will be occurring in the VLOOKUP cell of Tab B because the latter is just a filter, and the actual change is likely to be happening in Tab A. I am saying likely because I decided not to test it since your description of the issue was not very clear.
So you do not actually need VLOOKUP here, just read the changing cell directly with the script.
Even a better solution might be reading the response directly from the Google Form with its own script and triggers.
Related
I asked this question and was able to have emails auto-send using the modified script shared with me in the answer...however I'm running into a couple of issues.
The Google Sheet has one tab with data imported via a Google Sheets add-on called Data Connector. It auto-refreshes data connected from Salesforce, to Sheets, every 24 hours. In the "First Time Users" tab I'm using a query to pull all new users from the imported data tab and running the script off of this tab. Newest users are always added to the top of the sheet, so rows of data which the script has already sent an email based on, will move down as new data is added to the top of the sheet.
I want this script to run anytime the sheet changes (this will typically happen when the imported data refreshes) and I want an email to be sent out to a specific email address, if there's a new user (one email per new user and multiple new users may be added at one time).
This is the script I got from my last posted question:
function email() {
var ActiveSheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("First Time Users");
var StartRow = 2;
var LastRow = ActiveSheet.getLastRow();
var RowRange = LastRow - StartRow + 1;
var WholeRange = ActiveSheet.getRange(StartRow, 1, RowRange, 9);
var AllValues = WholeRange.getValues();
var ranges = [];
for (var i = 0; i < AllValues.length; i++) {
var CurrentRow = AllValues[i];
var EmailSent = CurrentRow[8];
if (CurrentRow[7] == "Y" && EmailSent != "Y") {
var message =
"<p><b>Request: </b>" + CurrentRow[0] + "</p>" +
"<p><b>Account: </b>" + CurrentRow[1] + "</p>" +
"<p><b>Appointment Created Date: </b>" + CurrentRow[4] + "</p>" +
"<p><b>User: </b>" + CurrentRow[5] + "</p>";
var setRow = i + StartRow;
var SendTo = "testemail#gmail.com";
var Subject = "First Time User Submitted Ask: " + CurrentRow[1];
MailApp.sendEmail
({
to: SendTo,
cc: "",
subject: Subject,
htmlBody: message,
});
ranges.push("I" + setRow);
}
}
ActiveSheet.getRangeList(ranges).setValue("Y");
}
I added the following trigger, hoping it would execute the script every time new users are added to the "First Time Users" tab:
My issues are the following:
Trigger/execution error: Exception: Ranges must have at least one range.
at email(Code:103:15)
The email notification contains information from the last row of the sheet, moving up, rather than the row with the new user which is the row(s) where there's no "Y" under the "Sent" column, Column I. The "Y" is added to this column once the script executes and sends out an email. (Ex., if I receive 3 notification emails for 3 new users, the data in the email has data from the last row, the next email has data from the second to last row, and the third email has data from the third to last row in the sheet).
Here's a sample sheet of what the "First Time Users" tab looks like. Any help is greatly appreciated.
Thanks!
I just tried the script and it's working flawlessly, I used a Time-Driven trigger instead of an OnChange trigger, in your situation as you mentioned that the Salesforce connector is refreshing data every 24 hours it's best for you to have the trigger run every couple of minutes.
You may want to try using it as a Time driven trigger instead. This is how the latest test emails were received:
This is how the emails were received in my mailbox:
This is how the execution is displayed in the logs:
As you may notice there are no errors shown in the logs so I would recommend using Time-driven triggers instead.
I'm working on a spreadsheet that uses multiple =IMPORTXML functions to import changing text and price values from a webpage. At this moment I have the following columns in my Google Sheet:
A: 'URL info'
B: 'URL'
F-N: 'Price' (in every column a different price value)
What I have
Via a script, found on this page (thank you Umesh Agarwal) I will receive an email notification once a change has been made within the spreadsheet. Once I make a change in a cell within the range of F2:N200 I will receive an email with the cell that have been changed. The problem is that I have the script to sent me an email with the changed cell once the cell with a value of the =importxml function is changing.
At this moment, when a cell is changing due to the =importxml function the script is sending me an email that cell A1 has changed... it is not sending me the right cell that has been changed which makes it difficult to see what changed. How can I solve this problem?
function sendEmailonEdit() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var cellValue = ss.getActiveSheet().getActiveRange().getA1Notation();
var getColumn = ss.getActiveSheet().getActiveRange().getColumn();
var sheetname = ss.getActiveSheet().getName();
var user = Session.getActiveUser().getEmail();
var Toemail = 'myemailid_1234#gmail.com';
var subject = 'New Entry in ' + data + '.' + ss.getName();
var body = 'Your file has a new entry in - ' + sheetname + ' Updated by - ' + user + data
' check file- ' + ss.getUrl();
if(data.indexOf('F2:N200')!=-1.23456789) {
MailApp.sendEmail(Toemail,subject, body);
}
};
I'm afraid this is not possible with triggers the way you have it set up.
For the trigger to fire when a formula is pulling data from an external source "On change" is the only trigger that will pick up the change. Unfortunately, it won't return which cell or value has changed, it will only return which sheet has changed.
The other alternative trigger you might run into is "on Edit", however, this trigger will not fire when the sheet is updated by formulas pulling data from an external source ¯\_(ツ)_/¯
Avenue for possible workaround:
You might be able to work around this with a Time-driven trigger AKA clock trigger. Writing a script that fires every so often to check for changes in the worksheet, and to send an e-mail if it does. You might copy all the data to another sheet and then compare the values, or use the Properties Service, to persist data within the script.
I have a google sheet that has an auto refreshing IMPORTXML function on it based on a timed trigger and am trying to write a script that will auto email a notification alert when it retrieves a row with a "HELP" message type.
I compiled this script based on some examples I found. I have tested it and it works fine with manually entered data with an onEdit installable trigger but from my testing (and based on research) I need to use the onChange trigger to have the IMPORTXML trigger the script.
However, when I set the script to a onChange installable trigger, the script doesn't seem to execute either automatically with the IMPORTXML loading data or by me manually entering it on the sheet.
Am I hitting some limitation of Good Apps Script? This is my first time using it (and JavaScript)
function helpAlertEmail(e)
{
if (e.range.columnStart !== 5 || e.value !== 'HELP' && e.value !== 'HELP-CANCEL') return;
var ss = e.source.getActiveSheet()
var details = ss.getRange(e.range.rowStart, 1, 1,11).getValues()[0];
var headers = ss.getRange(1, 1, 1, 11).getValues()[0];
var subject = "SPOT BEACON ALERT: " + details[2] + " Sent a " + details[4] + " Message at " + details[9];
var body = "SPOT Beacon " + details[2] + " (" + details[1] + ") Sent a " + details[4] + " Message at " + details[9] + "\n\n";
var email = "xxx#xxx.org";
var cols = [0, 4, 5, 6, 9, 10];
for (var i = 0; i < details.length; i++)
{
if (cols.indexOf(i) === -1) continue;
body += headers[i] + ": " + details[i] + "\n"
}
body += "\n\n\n Please do not respond to this email as it is automatically generated by an account that is not checked.";
MailApp.sendEmail(email, subject, body, {noReply:true});
}
By what I understand from your explanation about the use case, I would like you to know this:
1) onEdit - Specifies a trigger that will fire when the spreadsheet is edited.
2) onChange - Specifies a trigger that will fire when the spreadsheet's content or structure is changed.
These are the conditions stated by Google.
Now what it does not tell us is:
1) The edit has to be manual
Now you said you tried manually as well but the trigger did not fire. A possible reason for that is that you might have copied the data from somewhere and then pasted it where you want it. So, you cannot expect the trigger to fire in that case.
2) The edit cannot be any form of automation (it cannot be done using a spreadsheet formula or using any script). In this case as well, the trigger would not fire.
So, in all, what you are facing is not a consequence of any of the limitations stated by Google. Sadly, It is what it is.
What you will have to do is, think of another way to go about what you are trying to achieve, which is, use something else except the onChange and the onEdit triggers.
My company has created a Google Form set up to make one of our processes a lot easier. The Google Form is based off of the Master Spreadsheet that contains all of the data inputted from the Form. This spreadsheet then filters out the the form submission and sends the data to each department’s spreadsheet, which as previously stated before, gets all of the information from the "Master Spreadsheet."
We previously had it set up so when employees would go in and approve or deny these requests in their spreadsheet, we would receive an email notification if someone entered "Approved" or "Denied." Recently we changed it so if a certain person submitted a request for a customer, it would be automatically approved, but when we did this the email notification stopped working because no one is manually entering in "Approved" or "Denied" for these requests. It still works when it's manually typed in, but when the cell is automatically filled in, the sendNotification does not work.
Since no actual data is being input into the individual department sheets, we wanted to put the notification trigger on the "Master Sheet," but we are having a heck of a time getting the email notification to send. Basically we want it so if any cell in "Column F" contains a certain list of email addresses it will send an email to a third party notifying them to actually go ahead and make the changes.
Here is what we have so far. Keep in mind this is the code that worked originally. I've tried many different variations of things and have had no luck whatsoever, but I'm not the most educated coder:
function sendNotification() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("Form Responses 3");
//Get Active cell
var mycell = ss.getActiveSelection();
var cellcol = mycell.getColumn();
var cellrow = mycell.getRow();
var cellValue = mycell.getValue();
var activeUser = Session.getActiveUser();
var recipients = "xxxx#xxxxxxxxxx.com";
var subject = "Update to "+ss.getName();
var body = activeUser + " has marked row " + cellrow + " \"" + cellValue + "\" in \"" + ss.getName() + "\". Visit " + ss.getUrl() + " to view the changes.";
if (cellcol == 2) {
if (cellValue.indexOf('test1#test.com') >= 0) {
var subject = "Lunch Is Served";
Logger.log('Sending approval notification of row ' + cellrow + ' to ' + recipients);
MailApp.sendEmail(recipients, subject, body);
}
}
}
Please keep in mind that we can't use lastRowNumber (at least I didn't think we could) because we already have over one thousand rows listed so the information will fill in to the array automatically.Lastly, our current trigger is set to "On Form Submission" because we want these emails to come in as the forms are submitted.
I have included a sample spreadsheet for you guys to look at. Please use test1#test.com as your email address when completing the form.
The Google Sheet can be found at the following site:
Test Sheet!
Thank you so much and I look forward to reading your responses!
You can't use the line:
var mycell = ss.getActiveSelection();
If that function is running from an "On Form Submit" trigger, there is no active selection. Although, there is a property available to the "On Form Submit" event object that gives the currently edited range. You must get the event object from the form submission. Then you have 3 options. 1) Just get the values 2) Get an object of questions and their values 3) Get the range of the range edited. First, you get the event object that is passed into the function. When the form is submitted, data is automatically made available to the function associated with the On Form Submit trigger. The letter e is typically used as the variable name to get the event object:
function sendNotification(e) {
But you can use any variable name:
function sendNotification(objOfData) {
Apps Script Documentation - Spreadsheet - On Form Submit
function sendNotification(e) {
var cellValue = e.values[4];//Get the value in column 5
I am relatively new to Google Apps Script and have been using a very simple script that I created about a year ago that is triggered when a user submits inputs via a Google Form. The script has been working perfectly until approximately this past May and I've been scrambling trying to figure out what happened when I haven't made any changes to my code. I have searched many different places and cannot seem to find what is wrong.
Basically, I have a form that users complete and then submit. Upon submission, the script takes the inputs from the most recent row and stores them in variables that would then be assembled into an email message confirmation that acknowledges each user's submitted input.
Here is my code:
function acknowledgement() {
var ActiveSheet = SpreadsheetApp.getActiveSheet();
var ActiveRow = ActiveSheet.getActiveRange().getRow();
var emailAddy = ActiveSheet.getRange("E"+ActiveRow).getValue();
var locvar = ActiveSheet.getRange("C"+ActiveRow).getValue();
var employeevar = ActiveSheet.getRange("B"+ActiveRow).getValue();
var sh = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Variables");
var contactvar = sh.getRange("A2").getValue();
var subject = sh.getRange("B2").getValue();
var contactvar2 = sh.getRange("C2").getValue();
var linebrk = "<br />";
var msg = "Dear " + employeevar + ","
+ linebrk + linebrk
+ "This confirms that you have completed your review of the latest security presentation."
+ linebrk + linebrk
+ "Your location number is " + locvar + "."
+ "Thank you very much for your participation."
+ linebrk + linebrk
+ contactvar;
var msghtml = '<p>'+msg+'</p>';
var advancedargs = {cc:contactvar2, htmlBody:msghtml};
MailApp.sendEmail(emailAddy, subject, msg, advancedargs);
}
What is currently happening is that my code is no longer grabbing the current row number (i.e. the active row that was just submitted by a user). Instead, it is simply grabbing the top row of the sheet (i.e. my row headings like 'Employee Name', 'Email Address', etc.) and assigning those row headings to the variables thus producing an error when trying to send the email confirmation. For instance my variable emailAddy would contain "Email Address" causing sendEmail to fail.
Any feedback would be appreciated!
Using getActiveRow in the context of a form submission is somewhat strange as one cannot consider that a user is actually active on the sheet... I don't know why you did choose that approach and I'm actually wondering how it happened to work for so long...
There are other possibilities to handle form submissions but the one that will need the fewest changes in your code is to simply use getLastRow() instead of getActiveRange().getRow()
There are a few risks to use that simple "strategy" as there might be concurrency issues when 2 or more people send a form simultaneously.
The other solution is to get all the field values directly from the event properties that comes on form submission as in that case each event is unique, no matter how it comes into the spreadsheet but your script will have to be rewritten more deeply.
I believe that Google Forms has well covered the case you mention, the trigger "onFormSubmit" the spreadsheet, receives an object as a parameter with all the information you need.
I agree with Serge that the script be rewritten deeply, but definitely, it will save many problems.
Go to the documentation, specifically in "Spreadsheet Form Submit Events" https://developers.google.com/apps-script/understanding_events.
You are looking for the code e.range.getRow().
So we have:
function onFormSubmit(e) {
const row = e.range.getRow()
}
You'll also need to setup a trigger to the onFormSubmit function.
Edit > Current project's triggers
Now (finally) some fun: everytime a form is submitted, you'll know the row it corresponds to. Have fun!
Note that the onFormSubmit function could have any name - the trigger will map to any named function and pass to it an "e" argument that contains range.getRow() among other information.